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Avionté Web Platform - Definitions

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Table of Contents

Overview

Recruiter Module

Job Board Module

Talent Module

Avionté Web Platform Training Video

Access Avionté Web Platform

Add an Avionté Web Platform User

Give Permissioned Access to Users

Accessing Permissions

Permissions List

Permissioned Users List

Adding Permissions

Using Avionté Web Platform - Recruiter Module

Add Talent

Add a Company

Set up a Job Board

Using Avionté Web Platform - Job Board Module

Using Avionté Web Platform - Talent Module

Application Process

 

 

 

Overview

This article is designed to help first-time Avionté Web Platform users identify items in the application. There are a variety of reference articles available in the Avionté Web Platform section of the knowledge base including an Avionté Web Platform Overview, FAQs, Avionté Web Platform Error Messages, and a specific knowledge base section dedicated to each Avionté Web Platform section. 

 

After becoming familiar with Avionte Web Platform terminology in this article, new users are encouraged to set up their application by following the steps in the Avionte Web Platform - Getting Started series. 

 

Avionte Web Platform is organized into modules - the Recruiter module, the Job board module, and the Talent module.

 

 

Recruiter Module

Section

Description
Talent

The Recruiter module is the base of the platform, Avionté Web Platform featuring the controls today's staffing recruiter uses to manage contacts, talent, and orders. The Recruiter Module is organized into distinct sections - Talent, Order, Company, Contact, Posting, and Admin.

 

The Recruiter module's Talent section provides a convenient, comprehensive view of employees available for work. Recruiters can quickly access information about an individual such as skills, location, and current status. 

 

Order

 

When a customer requests that a staffing agency fill a position, the staffing agency creates an order in Avionté Web Platform . The order includes information about the position: desired qualifications, position description, salary range, hiring company contact information, etc. Avionté Web Platform does not yet have the ability to create or manage temp orders or positions, however, an Avionté Web Platform job board is able to post temp positions created and managed from the Avionté core application.  

 

Company

 

Manage information about a customer in the Recruiter module's Company section. 

 

Contact

 

The Contact section is used to manage information about company contacts.

 

Posting

 

Once an order has been created, a user with Job board publishing permission is able to view the order in the Posting section. A job posting can be created to fulfill the order's requirements. The Posting section displays a list of orders, filters to refine the list of orders, the ability to create multiple job posts, and the ability to see how many live posts already exist for an order.

 

Admin

 

The Admin section is used to configure multiple features in Avionté Web Platform . Through Admin, a recruiter can configure permissions, Talent Module settings, and job boards.

 

Related Recruiter Module Articles

Avionté Web Platform - Talent Knowledge Base Section

Avionté Web Platform - Order Knowledge Base Section

Avionté Web Platform - Company Knowledge Base Section

Avionté Web Platform - Contact Knowledge Base Section

Avionté Web Platform - Posting Knowledge Base Section

Avionté Web Platform - Admin Knowledge Base Section

 


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Job Board Module

The short video below walks through the fundamental setup and use of the job board. 

Section

Description
Setup

The Job Board Module features tools used to create a job board, brand the job board, then post openings to the job board.

A job board is created in the Admin - Job boards section. From here, a job board is named, branded, and has a unique URL assigned to it. Up to five job boards can be supported at one time - each with their own identity and branding. 

 

 

Job Board

Avionté Web Platform's Job Board provides a convenient, comprehensive view of all jobs that are currently available to job seekers. Job Seekers can quickly access information about the job's title, location, and a brief description of the position. They can also apply directly from the main screen.

 

Related Job Board Module Articles

Avionté Web Platform - Job Board Knowledge Base Section

Admin - Job Boards

Post a Job

Posting Overview

Posting Search

 


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Talent Module

Section

Description
Personal Info

Once a job seeker clicks "Apply Now" on an Avionté Web Platform job board, the applicant is able to manage aspects of their unique profile including simple identification information and associated documents such as resumes. Talent Module refers to the section in which an applicant manages their unique profile information. Talent Module settings are configured in the Recruiter Module's Admin section. 

 

Upload Resume



An applicant has the ability to upload a resume in the Talent Module. A resume's information is parsed into the Avionté application and saved as a record for the applicant.  

 

 

Finish

An applicant receives a confirmation following an application to a position. The applicant can continue or exit to a website defined in the Recruiter module's Admin section.

 

Related Talent Module Help Articles

Apply for a Job

Job Displayed on Job Board

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Avionté Web Platform Training Video

This video, created by the Avionté Training department, walks through the fundamental use of Avionté Web Platform including detailed descriptions of all icons, use of the search field, and a breakdown of each Avionté Web Platform module.

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Access Avionté Web Platform

Contact your client manager for initial access to Avionté Web Platform. They'll enable Avionté Web Platform for your company and provide a URL structured ___.avionte.com where the prefix is your three-letter Avionté company code. For example, ABC Company's Avionté Web Platform URL is abc.avionte.com. 

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Add an Avionté Web Platform User

Avionté Web Platform users are created in the Avionté core application before enabling access to the Avionté Web Platform platform. Users can be added by a Core application with access to Admin Tools. 

  1. Open the Avionté Core application. The Start Page will automatically be available.

  2. From the Start Page, click the Actions button. The Actions menu will display.

  3. Select Admin Tools. The Admin Tool Main window will display.

  4. From the Category column, select Employer.

  5. From the StaffingSupplierDesc column, select the Employer to which the User will belong. The Supplier Administration window will display.

  6. Select the User tab from the top of the window. 

  7. Select the Add/Edit button. The User Administration window will display.

  8. Click on the user that will be granted Avionté Web Platform access.

  9. Select Web Login. The Web Login User page will display. 

  10. Some of the Web Login User fields will auto-populate according to user information that has already been added in the Avionté Core application. Complete the fields according to these definitions:

    Login Name (auto-populated) The username based on the Avionté Core application username.
    Password

    (asterisks displayed for security) The password that will be used to log into Avionté Web Platform. 

    Note: If a password is not entered, a 16-character password will be generated for the user. Check the "Email Web Login" box to send the password to the user's email.

    1. Click on the asterisks in the field.
    2. Delete the asterisks.
    3. Type in the Avionté Web Platform user's new password. (see Password Requirements below)
    User Description (auto-populated) A brief description of the user based on the description entered into the Avionté core application. 
    Related User The name of the person updating the profile. 
    Web Role The role that defines the access and responsibilities of the user. Different levels of access are applied to roles. When a user is defined in a role, the levels of access are granted to the user. 
    Account Locked When checked, the user is unable to access their Avionté Web Platform account.  
    Reset Password at Next Login When checked, the user will be prompted to reset their password during the next Avionté Web Platform login.


  11. Click the Finish button to save changes on the Web Login User window. The window will close.

  12. Click the Save button on the User Administration window to save the changes. 

 

Visit the Avionté Web Platform  Sign-In article for details about Avionté Web Platform user names and passwords.

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Give Permissioned Access to Users

Access to specific areas of Avionté Web Platform can be managed through the Permissions screen in the Admin section of Avionté Web Platform. Users designated as "Super Users" can set job board publishing, job board management and talent module settings permissions for additional users.

 

Users who are designated as super users in the core application will also be considered super users in the Avionté Web Platform platform. By default, all super users will have the ability to:

  • Set user permissions for job board management, job board publishing and talent module settings
  • Create new job boards
  • Edit existing job boards
  • Post to job boards
  • Configure Talent Module settings in the Admin area

 

Note: When a user has new permissions applied to their account, the user must sign out and in again for the permissions to be in effect.

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Accessing Permissions

The Permissions button will only appear if the user is considered a super user in the Core application. 

  1. Navigate to the Admin Section.




  2. Click Permissions from the top of the Admin List on the left-hand side. 

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Permissions List

Access to Job board publishing, Job board management and Talent module settings requires special permissions that can only be granted by Avionté Web Platform super users. If users are granted access to one of these areas, then they can view related information and perform the following actions:

 

Notes If there is no active license for the Avionté Web Platform Job Board, then the permission buttons for Job board management and Job board publishing will be grayed out. When hovering the mouse over the grayed out buttons, the text "Unavailable as you do not have a license for this feature" will display.
If there is no active license for the Avionté Web Platform Talent Module, then the permission button for the Talent module settings will be grayed out. When hovering the mouse over the grayed out button, the text "Unavailable as you do not have a license for this feature" will display.

 

 

 

 

Section Functionality
Job Board management Granting a user permission to this area allows the user to access and manage job boards in the Admin section.
Job board publishing

Granting a user permission to this area allows them to publish and unpublish job postings in the Posting section.

Talent module settings Granting a user permission to this area allows them to access and modify the Talent module settings in the Admin section.


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Permissioned Users List  





Users who have been granted permission to a specific area will be visible in the associated Permissioned Users List. This list shows all users, by username, that have access to view the information and perform related actions. The total number of permissioned users is shown in the header bar. Users can be added or removed from this list. If a user is not on this list, it means that they do not have permission to view information or perform actions related to the selected area. See the Adding Permissions and Removing Permissions sections for more details.

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Adding Permissions

A user must be added to the Permissioned Users List to have access to the corresponding content. Reference Permissions List to ensure access has been granted for the correct areas.

Note: Only Avionté Web Platform super users can see the Permissions button under the Admin section.

  1. From the top navigation bar, go to the Admin section. 

  2. Click the Permissions button located at the top of the panel on the left hand side.

  3. In the Permissions section, select the area that the user will be granted access to by clicking on the corresponding button (Job board management, Job board publishing, or Talent module settings). An outline of the information and actions the user has access to is visible here. 




  4. The Permissioned Users List, displays a list of all users, by username, who have access to the permissions for that section. Click the plus button, , to add a user. The Add User window will display. 




  5. Search for a user using the search field at the top of the window.




  6. Once the user has been located in the list, click on their name so it is highlighted. 
    Note: Once a user has been added to the Permissioned Users List, the user will not appear in the Add User window.

  7. Click Add to add the user.
    Note: Only one user can be added at a time. Repeat steps 4-6 to add additional users.




  8. The window will remain open so that additional users can be added to the Permissioned Users List. Repeat steps 5 through 7 to add additional users to this specific list.

  9. Click Done when finished adding users. The Add User window will close.



  10. If user permissions need to be granted for another area (Job board management, Job board publishing or Talent module settings), repeat steps 3-8.

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Using Avionté Web Platform - Recruiter Module

The Recruiter Module is the base of the Avionté Web Platform, featuring the controls today's staffing recruiter uses to manage contacts, talent, and orders. Many functions, such as adding Talent, adding a contact, and adding an order, are similar from section to section. The Add Talent section is highlighted in this Getting Started guide as an example as to how the other sections similarly work. 

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Add Talent

Talent can be added into Avionté Web Platform by a resume parse (auto-gathering of information from a document) or by manually adding the information.

For either method, open the Add talent wizard by selecting the  from the top of the Avionté Web Platform Talent window in your web browser.




In the mobile view, Talent can be added by clicking the  button. Select Add Talent from the drop-down menu.

 

Parse from resume

Resumes uploaded into Avionté Web Platform can be automatically parsed into the system.

 

To parse a resume through the Add talent functionality:

  1. Click  to open Add Talent.

  2. Click  to access files on your computer.

  3. Browse for the resume.

  4. Click on the resume file.

  5. Click Open.

  6. Click Parse Resume. The information from the resume is now available under the Talent's record. 

The Avionté Web Platform resume parser is a centralized, cloud-based service that provides multilingual parsing in more than 25 languages and parses from more than 50 different formats. The resume parser does not require a separate web service setup; one web service is set up in the cloud for all customers to use.

 

The resume parser currently takes one request at a time from a particular client and it can handle multiple clients at a time. However, the parser cannot take a request to parse multiple resumes at once from the same client application. Any bulk processing can be done through core application's bulk resume processor.

 

The Resume link on the Talent card, , will display the most recently parsed resume. 

 

If a parse is successful, the document is saved under Talent > Profile Quicklink > Documents. The resume will display a "(parsed)" label. 

 

 

Parse Fail 

If a parse fails, even though the resume information wasn't gathered and organized into the system, the document will still be saved under Talent > Profile Quicklink > Documents. The resume will display a "(failed)" label.
 

 

 

Parse Button

The Parse button becomes available for an uploaded document that has not yet been parsed or was temporarily unable to parse. Mouse-over the Documents area in Talent > Profile to reveal the Parse button. 

 

 

Replacing Existing Information during a Parse

If a new resume is added in Avionté Web Platform while another already exists, the newly parsed information will replace all of the Talent's existing resume information except for the Talent's name and email address.

Note: Any skill codes existing in the core application's Employee record will not be removed during an Avionté Web Platform Talent parse. 

 

A warning message displays when any parse request is made. 

 

 

 

If the name on the replacement resume does not match the name in the Talent's record, a warning message explains that the Talent's name and email address will not be replaced during the parse. 

 

The resume parser must detect a first name, last name and e-mail address when parsing the resume. If one of these fields is not detected, then an error message will display. 


 

NoteThere are certain values that are not considered for a first name, last name and contact method. Values which could be considered a common country, county, town or occupations are not extracted as names. This is to prevent incorrectly extracting the previous mentioned values. On those occasions, when we parse the document, the parse engine would look for a suitable alternative. If a first name, last name or e-mail address is not found, the resume parse will fail.

 

 

Manual Entry

Manual entry allows a recruiter to quickly capture basic information (name, address, etc.) for a talent card if a resume is unavailable. Additional information may be added to the talent card later. Use of the resume parse functionality is recommended over manual entry.

 

  1. Select Manual entry from the top of the wizard.

  2. Enter the talent's first name in the First name field.

  3. Enter the talent's last name in the Last name field.

  4. Select a contact method from the Contact method drop-down menu. Once a contact method is chosen, the subsequent field will become available.
    • Enter the details for the contact method in the (email address, phone number, etc..) field. 

  5. Select Add to add the talent to Avionté Web Platform in the form of a talent card.
    • A clickable notification will display allowing the recruiter to go straight into the detailed profile of the talent where more details can be added.

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Add a Company

A new company (referred to as "Customer" in the Core application) can be created in the Company section of the Recruiter module. Once a company is created in the Avionté Web Platform, its data is bridged over to the Customer section of the Core application.

AddaCompany.png

Data can also be edited in the Company section including location information, contact addresses, and hierarchy of departments within the company.

Hierarchy.png

For more details about adding a company in the Avionté Web Platform, visit the Add a Company article. 

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Set up a Job Board

Though the job board has its own module, it is actually created in the Recruiter module in the Admin section. The Admin Job boards configuration page contains properties controlling the functionality and display of Avionté Web Platform job boards. Each Job board has a Job board card in the Avionté Web Platform Admin section. Saving a new card will create a new board, and removing a card will delete a job board. This article outlines the properties available for customization using the Job boards section.

To use the Job boards function, users must be enabled through the AdminPermissions feature or be a Super User in the Core application. 

 

 

Properties Tab

The Properties tab provides a configuration interface that lets admin users define general elements of the job board including names, URLs, and logos.

 

Property Name Description Additional Information

Add a Job Board icon. 

Once the icon is clicked, new fields (Job board title, Board's URL address, etc.) will display allowing the user to define a new job board. Multiple job boards will display in a vertical, collapsible/expandable format.

 

A new job board may not be created if another board is already being created and has not yet been saved.

A maximum of five job boards can be created. 

Note: Once five job boards have been created, the  will be disabled. Text that says "A maximum of five job boards are allowed" will display when hovering over the disabled button.

Job board title 100-character free-text field containing the name of the job board which is also displayed in the web browser.  

Must be five characters or longer. 

Board's URL address User defined URL tail that follows the '.com' domain (eg. staffingcompany.avionte.com/board-url-address) 

This will auto-generate based on the entered job board title. 

100-character free-text field containing the system name of the job board. Must contain a minimum of 5 characters. It is editable but, the title must be lower-case and may contain dashes and underscore. Special characters, other than dashes and underscores, and spaces are not allowed. A validation message will generate if a URL does not meet specifications. 

Default check box Check box denoting which job board will appear by default for the company. Only one job board can be selected at a time.
Logo for standard display The logo that will appear within the job portal when a customer loads it on a PC web browser.  These fields will display in one of two ways:
  • Ready for input: Displays as a free-text field with a browse button. 
  • Submitted Logo: Displays the submitted logo with a 'Replace' button. 
Logo for mobile display The logo that will appear within the job portal when a customer loads it on a mobile device.  These fields will display in one of two ways:
  • Ready for input: Displays as a free-text field with a browse button. 
  • Submitted Logo: Displays the submitted logo with a 'Replace' button. 
Logo website link Controls what web page the user will be taken to when they click on the logo. It is recommended that this is the staffing company's home page or job search portal.
Save Properties Saves the entered configuration for the Job board. Clicking this button makes the Color selection tab available, and makes the board available for posting.

 

 

 

 

Color Selection Tab

In Avionté Web Platform, admin users can brand their Avionté Web Platform job board according to a standard set of web colors. Accent and header colors are adjusted with the use of a color palette or a text field that recognizes standard web color hexadecimal format. Visit W3schools.com for a detailed understanding of web color standards and formats.

  

 

Property Name Description
Base accent color The color of accent elements on the job board.
Header bar color The color of the header spanning across the top of the page.
Background color The color behind text on the job board.
Header text color The color of the text in the header across the top of the page.
Update colors to live board button Click the button following the selection of any new colors. The job board will update with the changes.
Example depiction of selected colors A preview area depicting what the new color scheme will look like.


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Using Avionté Web Platform - Job Board Module

Though the job board has its own module, it is actually created in the Recruiter module in the Admin section (described above). Avionté Web Platform's Job Board provides a convenient, comprehensive view of all jobs that are currently available to job seekers.

 

The short video below walks through the fundamental setup and use of the job board. 

 

 

Job Seekers can quickly access information about the job's title, location, and a brief description of the position. They can also apply directly from the main screen.

 

 

Once a job has been posted, job seekers will be able to view and submit an application through the Talent module. The information about a job posting will appear to the public on a job board in this format:

 

Job seekers can use the Apply Now link to quickly apply for a specific job. Once an applicant clicks Apply Now, they enter into the Talent module where they're prompted for information such as name, email address, and resume. 

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Using Avionté Web Platform - Talent Module

The Talent Module is accessed by applying to a job on the job board. Though parts of Avionté Web Platform are stylized in the Recruiter module's Admin section, the actual functionality in Avionté Web Platform - including the application steps in the Talent Module - cannot be changed.

The short video below walks through the fundamental setup and use of the Talent Module. 

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Application Process Video

 

 

 

Application Process

To apply for a job posting, an applicant clicks Apply now from a job board.

 

 

Creation of an account with login credentials is not required to apply for a job, however, a candidate must provide contact information including first name, last name, and an email address. When providing contact information, the candidate does have the option to be "remembered" (cookies) by the browser for a later return. A resume is not required to apply for a position. 

 

In the simplified application process, the candidate applies to a particular job posting rather than making themselves generally available for hire.

 

Branding and color scheme of the applicant site follow the configuration of the job board that the job seeker is applying from.

 

 

Step 1 Personal information

Personal information collects a candidate's name and contact methods and offers the option to be remembered by the application when returning. 

 

 

*Required

  Field  Description

*First name 

The applicant’s first name.

Middle name  The applicant’s middle name.
*Last name  The applicant’s last name.
*Email address  The applicant must enter a valid email address (e.g., username@domain.com).
Phone number  The applicant’s phone number (e.g., 4015550195, 401-555-0195, (401) 555-0195, or 1-401-555-0195).
Remember me 

If checked, the system will remember the applicant's personal information for subsequent applications from this device.

  • Features a warning to not use if the candidate is using a public computer or device
  • If Remember me was selected, the candidate's first name displays in the upper-right corner for subsequent applications.
    • The applicant's name may not appear on some smaller screen sizes
  • Remember me functionality expires when:
    • The cookie expires (valid for 14 days)
    • The Exit link is clicked on the Thank you page
    • The Not me link is clicked. Clicking "Not me" returns the user to the Personal Information page.

  

 

If the required first name, last name, and email are completed, the applicant may click Next to proceed to the “Upload resume” page.

  

 

 

 

Step 2 Upload resume

The applicant may upload a resume (optional). Applicants can browse for the file, or simply drag and drop it into the resume area. Applicants can also copy and paste resume text into the resume area. If the applicant doesn’t want to upload a resume, the applicant can click Skip & submit application to proceed to the final acknowledgement page.

Accepted file types (up to 30MB)

.doc - a Microsoft Word format including:
      • Word for DOS
      • Word for Windows 1 and 2; Word 3 and 4 for Mac OS
      • Word 5 and Word 95 for Windows; Word 6 for Mac OS
      • Word 97 and later for Windows; Word 98 and later for Mac OS

.docx - a Microsoft Word format available in:

      • Word 2007 and later for Windows
      • Word 2008 and later for OS X
      • Miscellaneous open source word processing programs

.pdf - Adobe Portable Document Format.

Note: The resume parser does not work on image-based files—for example, the parser cannot parse a PDF produced by scanning a paper resume. Text-based files, including PDFs produced by exporting to PDF, are accepted and parsed. There is no check for which type of PDF an applicant has uploaded: both are accepted, but only text-based PDFs are successfully parsed. 

.txt - a standard document that contains unformatted text available in:

      • MS-DOS and Windows
      • Notepad
      • Unix
      • Mac OS X

 

 

 

 

 

Once the resume is uploaded, the file name appears in the resume area next to an  icon. The resume can be removed by clicking the  icon.

 

An applicant may not upload two files for a single job application. To use a second file in place of an initial upload, click  to remove the first file, then upload the new file.

 

 

 

 

Step 3 Finish

On the Finish page, a message displays stating, “Thank you for applying! Your application has been received. You will be contacted soon!” This text can be edited in the Avionté Web Platform Admin tab.

 

The Continue job search button directs an applicant back to the job board from which they came. 

 

 

The Exit button directs an applicant to the default address entered in the required Avionté Web Platform Admin tab.

 

Visit the Admin - Job Boards article for details about the default address.

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