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Employees may need to take sick leave, which is an unforeseen absence from work, to take care of their personal health. Employers may grant the employee a number of sick leave days for this purpose. Currently, there are no federal requirements for paid sick leave, however, some states, counties, and cities have enacted legislation requiring that employers provide their employees with a number of sick days that accrue over time.
This article provides an overview of sick leave accrual plans as they're used and set up in Avionté. The links and webinars below, as well as the attached PDF, provide further details.
Many Sick and Safe Time laws vary depending on business size. Avionte’s sick leave accruals are set to the highest rate.
All of Avionte’s sick leave accruals display fractions of hours as they are earned.
Avionte’s standard sick leave accruals for cities will map to the city listed on the employee’s assignment work-site address.
Avionte’s standard sick leave accruals do not automatically apply to employees working in any of the qualified jurisdictions.
Avionte’s standard sick leave accruals do not automatically zero-out an employee’s balance after they expire nor do they reinstate hours after an employee is hired.
Auto-Insert Accrual Plan
To have standard active sick leave plans inserted automatically on the employee accrual when closing a time entry batch:
- Navigate to Start Page > Actions Menu > Admin Tools > Category = System
- Double-click Config Option. The System | Config Option window displays.
- Click the Config Option By FKName tab.
- In the Property column search cell, search for AFterTimeEntryBatchCloseSP
- Click the ConfigOptionValue cell to enter a value.
- Enter "STD_InsertEmployeeAccrual_Sickleave" into the cell.
- Tab off the field to save the value. When time entry batches are closed, employee accruals will now add automatically.
- This Config Option will not automatically insert the accrual plan for employees who are being processed for non-W2 transactions.
- This Config Option will auto insert on the employee for all standard accrual plans that are active in Admin Tools. It works for standard, Avionte-created sick leave accruals, but not custom accrual plans.
Avionté’s Standard Sick Leave Accruals
Avionté provides accrual plans according to paid sick leave according to state, county, and city requirements.
|Arizona||Sick Leave_AZ||One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.||Sick time available and any sick time taken in a given period must be recorded on an employee's paycheck, or in an attachment to the paycheck.|
|California||Sick Leave_CA||One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.||Employers must provide written notice of sick leave available for employee's use.|
|Connecticut||Sick Leave_CT||One hour of sick time accrued for every 40 hours worked. May need to work 680 hours before use.||Avionte is set to calculate days before use, not hours. Assuming 40 hours workweek, number of days before use is set to 85.|
|Massachusetts||Sick Leave_MA||One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.||Gaps days vary due to level of employment within a year. Avionte has defaulted the largest gap period, 365 days.|
|Michigan||Sick Leave_MI||One hour of sick time accrued for every 35 hours worked. May need to wait 90 days after initial employment before use.||
|New Jersey||Sick Leave_NJ||One hour of sick time accrued for every 30 hours worked. May need to wait 120 days after initial employment before use.|
|Rhode Island||Sick Leave_RI||One hour of sick time accrued for every 35 hours worked. May need wait 180 days after initial employment before use.||
|Vermont||Sick Leave_VT||One hour of sick time accrued for every 52 hours worked. May need to wait 365 days after initial employment before use.||Interpretations of the law suggest sick leave does not apply to temporary employees.|
|Washington||Sick Leave_WA||One hour of sick time accrued for every 40 hours worked. May need to wait 90 days after initial employment before use.|
|Washington D.C.||Sick Leave_DC||One hour of sick time accrued for every 37 hours worked. May need to wait 90 days after initial employment before use.|
|Berkeley, CA||Sick Leave_CA_Berkeley|
|Emeryville, CA||Sick Leave_CA_Emeryville||Regulations state that a staffing agency's size will determine the amount of sick leave their employees are to receive. Avionte has accounted for the largest employer size.|
|Los Angeles, CA||Sick Leave_CA_LosAngeles|
|Oakland, CA||Sick Leave_CA_Oakland|
|San Diego, CA||Sick Leave_CA_SanDiego|
|San Francisco, CA||Sick Leave_CA_SanFrancisco||Required to provide written notice of available sick leave to employee.|
|Santa Monica, CA||Sick Leave_CA_SantaMonica|
|Chicago, IL||Sick Leave Chicago IL||One hour of sick time accrued for every 40 hours worked. May need to wait 180 days after initial employment before use.||If employee takes FMLA, they may be eligible for increased carry-over hours. Avionte's accrual plan is built for non-FMLA employees.|
|Duluth, MN||Sick Leave_MN_Duluth||One hour of sick time accrued for every 50 hours worked. May need to wait 90 days after initial employment before use.|
|Minneapolis, MN||Sick Leave_MN_Minneapolis|
|St Paul, MN||Sick Leave_MN_StPaul||Must provide employee copy of their time available and time used in writing, if requested.|
|Bloomfield, NJ||Sick Leave_NJ_Bloomfield|
|East Orange, NJ||Sick Leave_NJ_EastOrange|
|Elizabeth, NJ||Sick Leave_NJ_Elizabeth|
|Irvington, NJ||Sick Leave_NJ_Irvington|
|Jersey City, NJ||Sick Leave_NJ_JerseyCity|
|Montclair, NJ||Sick Leave_NJ_Montclair|
|Morristown, NJ||Sick Leave_NJ_Morristown|
|New Brunswick, NJ||Sick Leave_NJ_NewBrunswick||One hour of sick time accrued for every 35 hours worked. May need to wait 120 days after initial employment before use.||Amount of sick leave available for use varies depending if employee is full or part time. Avionte's plan is built to accrue at full time (35+ hours) rate.|
|Newark, NJ||Sick Leave_NJ_Newark|
|Passaic, NJ||Sick Leave_NJ_Passaic|
|Paterson, NJ||Sick Leave_NJ_Paterson|
|Plainfield, NJ||Sick Leave_NJ_Plainfield|
|Trenton, NJ||Sick Leave_NJ_Trenton|
|New York, NY||Sick Leave_NY_NYCity||One hour of sick time accrued for every 30 hours worked. May need to wait 120 days after initial employment before use.|
|Philadelphia, PA||Sick Leave_PA_Philadelphia||One hour of sick time accrued for every 40 hours worked. May need to wait 90 days after initial employment before use.|
|Austin, TX||Sick Leave_TX_Austin||Currently under an injunction by the Court of Appeals. Please speak to your legal counsel regarding latest updates on Austin sick leave.|
|San Antonio, TX||Sick Leave_TX_San Antonio||One hour of sick time for every 30 hours worked.||Accrual cap varies on employer size. Avionté will always assume a larger employer putting the cap at 64 hours.
NOTE: This was delayed until Dec 1,2019, pending lawsuit.Please speak to your legal counsel regarding latest updates on San Antonio sick leave.
|Seattle, WA||Sick Leave_WA_Seattle||One hour of sick time accrued for every 30 hours worked. May need to wait 180 days after initial employment before use.||Employer is required to provide written statement of available sick leave earned to employee each time wages are paid.|
|Spokane, WA||Sick Leave_WA_Spokane||One hour of sick time accrued for every 30 hours worked. May need towait 90 days after initial employment before use.||Employer is required to provide written statement of available sick leave earned to employee each time wages are paid, if requested.|
|Tacoma, WA||Sick Leave_WA_Tacoma||One hour of sick time accrued for every 40 hours worked. May need to wait 180 days after initial employment before use.||Gap days between employment is writen as 6 months in a calendar year, Avionte's plan simply utilizes any 6 month period.|
|Cook County, IL||Sick Leave Cook IL||One hour of sick time accrued for every 40 hours worked. May need to wait 180 days after initial employment before use.||If employee takes FMLA, they may be eligible for increased carry-over hours. Avionte's accrual plan is built for non-FMLA employees.|
|Montgomery County, MD||Sick Leave Montgomery MD||Employer is required to provide written statement of available sick leave earned to employee each time wages are paid.|
|Westchester County, NY||Sick Leave_NY_Westchester||
|San Antonio, TX||Sick Leave_TX_San Antonio||
One hour of sick time accrued for every 30 hours worked. May need to wait 60 days after initial employment before use.
Delayed implementation for very small employers. This Article shall become effective on August 1, 2021 for employers having no more than five (5) employees at any time in the preceding twelve (12) months.
|Dallas, TX||Sick Leave_TX_Dallas||
Simplified Sick Leave Plans
|Location||Accrual Plan||Effective Date||Hours to Accrue 1 hour||Days before Use||Gap Days||Max Hours Use in 1 yr||Max Accrual Balance||Yearly Limit||Allowed Carry Over Hours|
|New Jersey||Sick Leave_NJ||10/29/2018||30||120||183||40||Unlimited||40||40|
|Rhode Island||Sick Leave_RI||7/1/2018||35||180||135||24||Unlimited||24||Unlimited|
|Washington D.C.||Sick Leave_DC||11/13/2008||37||90||365||56||56||56||Unlimited|
|CITY||Berkeley, CA||Sick Leave_CA_Berkeley||10/1/2017||30||90||72||Unlimited||72|
|Emeryville, CA||Sick Leave_CA_Emeryville||7/2/2015||30||90||365||72||Unlimited||72|
|Los Angeles, CA||Sick Leave_CA_LosAngeles||7/1/2016||30||90||365||48||72||72|
|Oakland, CA||Sick Leave_CA_Oakland||3/2/2015||30||90||365||72||Unlimited||72|
|San Diego, CA||Sick Leave_CA_SanDiego||7/11/2016||30||90||180||40||80||Unlimited|
|San Francisco, CA||Sick Leave_CA_SanFrancisco||2/5/2007||30||90||365||72||Unlimited||72|
|Santa Monica, CA||Sick Leave_CA_SantaMonica||1/1/2017||30||90||40||48||48||40|
|Chicago, IL||Sick Leave Chicago IL||7/1/2017||40||180||90||40||Unlimited||40||20|
|Duluth, MN||Sick Leave_MN_Duluth||1/1/2020||50||90||90||40||Unlimited||64||40|
|Minneapolis, MN||Sick Leave_MN_Minneapolis||7/1/2017||30||90||90||80||48||80|
|St Paul, MN||Sick Leave_MN_StPaul||7/1/2017||30||90||90||80||48||80|
|Bloomfield, NJ||Sick Leave_NJ_Bloomfield||7/1/2015||30||90||180||40||Unlimited||40||40|
|East Orange, NJ||Sick Leave_NJ_EastOrange||1/7/2015||30||90||180||40||Unlimited||40||40|
|Elizabeth, NJ||Sick Leave_NJ_Elizabeth||3/2/2016||30||90||180||40||Unlimited||40||40|
|Irvington, NJ||Sick Leave_NJ_Irvington||1/28/2015||30||90||180||40||Unlimited||40||40|
|Jersey City, NJ||Sick Leave_NJ_JerseyCity||1/24/2014||30||90||180||40||Unlimited||40||40|
|Montclair, NJ||Sick Leave_NJ_Montclair||3/4/2015||30||90||180||40||Unlimited||40||40|
|Morristown, NJ||Sick Leave_NJ_Morristown||1/11/2017||30||90||180||40||Unlimited||40||40|
|New Brunswick, NJ||Sick Leave_NJ_NewBrunswick||1/6/2016||35||120||180||40||Unlimited||40||40|
|Newark, NJ||Sick Leave_NJ_Newark||6/21/2014||30||90||180||40||Unlimited||40||40|
|Passaic, NJ||Sick Leave_NJ_Passaic||1/1/2015||30||90||180||40||Unlimited||40||40|
|Paterson, NJ||Sick Leave_NJ_Paterson||1/8/2015||30||90||180||40||Unlimited||40||40|
|Plainfield, NJ||Sick Leave_NJ_Plainfield||7/15/2016||30||90||180||40||Unlimited||40||40|
|Trenton, NJ||Sick Leave_NJ_Trenton||3/4/2015||30||90||180||40||Unlimited||40||40|
|New York, NY||Sick Leave_NY_NYCity||4/1/2014||30||120||180||40||Unlimited||40||40|
|Philadelphia, PA||Sick Leave_PA_Philadelphia||5/13/2015||40||90||40||Unlimited||40|
|Austin, TX||Sick Leave_TX_Austin||10/1/2018||Didn't go into effect yet|
|San Antonio, TX||Sick Leave_TX_San Antonio||12/1/2019||30||0||180||64||Unlimited||64||64|
|Seattle, WA||Sick Leave_WA_Seattle||9/1/2012||30||180||213||72||Unlimited||Unlimited||72|
|Spokane, WA||Sick Leave_WA_Spokane||1/1/2017||30||90||40||Unlimited||40|
|Tacoma, WA||Sick Leave_WA_Tacoma||2/1/2016||40||180||180||40||Unlimited||24||24|
|COUNTY||Cook County, IL||Sick Leave Cook IL||7/1/2017||40||180||40||Unlimited||40||20|
|Montgomery County, MD||Sick Leave Montgomery MD||10/1/2016||30||90||270||80||Unlimited||56||56|
|Westchester County, NY||Sick Leave_NY_Westchester||3/30/2019||30||90||270||40||40||40||40|
Sick Leave Support Series Articles
A support series of articles that outlines how to set up sick leave has been added to the Knowledge Base. See the direct links below for more information about a specific section.
Ensure your Avionté application is able to handle sick leave accruals by confirming the following:
- Transaction Types have been set up and added to the Accrual plan.
- Accrual Plans have been activated.
- DRMs have been activated.
- Self-Hosted clients must contact Avionté Technical Services to request sick leave procedures and DRM processing methods be made available.
- Hosted clients do not need to request sick leave procedures be made available, as these procedures and processing methods will automatically install to environments.
- Worksite address contains the correct city name.
- Pay stub has been verified. If using a custom pay stub, request the necessary changes to the custom pay stub.
- Accrual-related user permissions have been specified.
- Ensure general compliance (outside of the Avionté application) has been met.