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Sick Leave Overview

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In this article...

Overview

Disclaimers

Avionte's Standard Sick Leave Accruals

Simplified Sick Leave Plans

Sick Leave Support Series Articles

Checklist

Accruals Setup Video

 

 

Overview

Employees may need to take sick leave, which is an unforeseen absence from work, to take care of their personal health. Employers may grant the employee a number of sick leave days for this purpose. Currently, there are no federal requirements for paid sick leave, however, some states, counties, and cities have enacted legislation requiring that employers provide their employees with a number of sick days that accrue over time.

 

This article provides an overview of sick leave accrual plans as they're used and set up in Avionté. The links and webinars below, as well as the attached PDF, provide further details.

 

 

Disclaimers

Many Sick and Safe Time laws vary depending on business size.  Avionte’s sick leave accruals are set to the highest rate.

 

All of Avionte’s sick leave accruals display fractions of hours as they are earned.

 

Avionte’s standard sick leave accruals for cities will map to the city listed on the employee’s assignment work-site address.

 

Avionte’s standard sick leave accruals do not automatically apply to employees working in any of the qualified jurisdictions.

 

Avionte’s standard sick leave accruals do not automatically zero-out an employee’s balance after they expire nor do they reinstate hours after an employee is hired.

 

 

 

 

Auto-Insert Accrual Plan

To have standard active sick leave plans inserted automatically on the employee accrual when closing a time entry batch:

  1. Navigate to Start Page > Actions Menu > Admin Tools > Category = System
  2. Double-click Config Option. The System | Config Option window displays.
    AutomatedAccrualAddition.png
  3. Click the Config Option By FKName tab.
  4. In the Property column search cell, search for AFterTimeEntryBatchCloseSP
  5. Click the ConfigOptionValue cell to enter a value.
  6. Enter "STD_InsertEmployeeAccrual_Sickleave" into the cell.
  7. Tab off the field to save the value. When time entry batches are closed, employee accruals will now add automatically.

Please note: 

  • This Config Option will not automatically insert the accrual plan for employees who are being processed for non-W2 transactions.  
  • This Config Option will auto insert on the employee for all standard accrual plans that are active in Admin Tools.  It works for standard, Avionte-created sick leave accruals, but not custom accrual plans. 

 

 

Avionté’s Standard Sick Leave Accruals

Avionté provides accrual plans according to paid sick leave according to state, county, and city requirements.

 

WHERE ACCRUAL PLAN SUMMARY NOTES
Arizona Sick Leave_AZ One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Sick time available and any sick time taken in a given period must be recorded on an employee's paycheck, or in an attachment to the paycheck.
California Sick Leave_CA One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Employers must provide written notice of sick leave available for employee's use.
Connecticut Sick Leave_CT One hour of sick time accrued for every 40 hours worked.  May need to work 680 hours before use. Avionte is set to calculate days before use, not hours.  Assuming 40 hours workweek, number of days before use is set to 85.
Massachusetts Sick Leave_MA One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Gaps days vary due to level of employment within a year.  Avionte has defaulted the largest gap period, 365 days.
Michigan Sick Leave_MI One hour of sick time accrued for every 35 hours worked.  May need to wait 90 days after initial employment before use.
  • Effective Date: 03/29/2019
  • Hours to accrue 1 hour: 35
  • Day for gap: 0
  • Days before they can use: 90
  • Max hours they can use: 40
  • Pay Period Limit: 0 (unlimited)
  • Yearly Limit: 40
  • Allowed Carryover: 40
  • Date based on: Anniversary Date
  • Max Accrual Balance: 0
  • Initial Balance: 0
  • Unlimited Carryover: 0
New Jersey Sick Leave_NJ One hour of sick time accrued for every 30 hours worked.  May need to wait 120 days after initial employment before use.  
Oregon Sick Leave_OR One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Rhode Island Sick Leave_RI One hour of sick time accrued for every 35 hours worked.  May need wait 180 days after initial employment before use.
  • Effective Date: 7/1/2018
  • Hours to accrue 1 hour: 35
  • Day for gap: 135
  • Days before time can be used: 180
  • Max hours that can be used: 24
  • Pay Period Limit: 0 (unlimited)
  • Yearly Limit: 24
  • Allowed Carryover: 0 (unlimited)
  • Date based on: Anniversary Date
  • Max Accrual Balance: 0
  • Initial Balance: 0
  • Unlimited Carryover: 1 (unlimited)
  • ProcessingMethod: pay_ProcessPayrollCheckAccrual_Sickleave_Rate
Vermont Sick Leave_VT One hour of sick time accrued for every 52 hours worked.  May need to wait 365 days after initial employment before use. Interpretations of the law suggest sick leave does not apply to temporary employees.
Washington Sick Leave_WA One hour of sick time accrued for every 40 hours worked.  May need to wait 90 days after initial employment before use.  
Washington D.C. Sick Leave_DC One hour of sick time accrued for every 37 hours worked.  May need to wait 90 days after initial employment before use.  
Berkeley, CA Sick Leave_CA_Berkeley One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.  
Emeryville, CA Sick Leave_CA_Emeryville One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Regulations state that a staffing agency's size will determine the amount of sick leave their employees are to receive.  Avionte has accounted for the largest employer size.
Los Angeles, CA Sick Leave_CA_LosAngeles One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.  
Oakland, CA Sick Leave_CA_Oakland One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
San Diego, CA Sick Leave_CA_SanDiego One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
San Francisco, CA Sick Leave_CA_SanFrancisco One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Required to provide written notice of available sick leave to employee.
Santa Monica, CA Sick Leave_CA_SantaMonica One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Chicago, IL Sick Leave Chicago IL One hour of sick time accrued for every 40 hours worked.  May need to wait 180 days after initial employment before use. If employee takes FMLA, they may be eligible for increased carry-over hours.  Avionte's accrual plan is built for non-FMLA employees.
Duluth, MN Sick Leave_MN_Duluth One hour of sick time accrued for every 50 hours worked. May need to wait 90 days after initial employment before use.  
Minneapolis, MN Sick Leave_MN_Minneapolis One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
St Paul, MN Sick Leave_MN_StPaul One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Must provide employee copy of their time available and time used in writing, if requested.
Bloomfield, NJ Sick Leave_NJ_Bloomfield One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
East Orange, NJ Sick Leave_NJ_EastOrange One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Elizabeth, NJ Sick Leave_NJ_Elizabeth One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Irvington, NJ Sick Leave_NJ_Irvington One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Jersey City, NJ Sick Leave_NJ_JerseyCity One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Montclair, NJ Sick Leave_NJ_Montclair One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Morristown, NJ Sick Leave_NJ_Morristown One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
New Brunswick, NJ Sick Leave_NJ_NewBrunswick One hour of sick time accrued for every 35 hours worked.  May need to wait 120 days after initial employment before use. Amount of sick leave available for use varies depending if employee is full or part time.  Avionte's plan is built to accrue at full time (35+ hours) rate.
Newark, NJ Sick Leave_NJ_Newark One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Passaic, NJ Sick Leave_NJ_Passaic One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Paterson, NJ Sick Leave_NJ_Paterson One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Plainfield, NJ Sick Leave_NJ_Plainfield One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
Trenton, NJ Sick Leave_NJ_Trenton One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use.  
New York, NY Sick Leave_NY_NYCity One hour of sick time accrued for every 30 hours worked.  May need to wait 120 days after initial employment before use.  
Philadelphia, PA Sick Leave_PA_Philadelphia One hour of sick time accrued for every 40 hours worked.  May need to wait 90 days after initial employment before use.  
Austin, TX Sick Leave_TX_Austin One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use. Currently under an injunction by the Court of Appeals.  Please speak to your legal counsel regarding latest updates on Austin sick leave. 
San Antonio, TX Sick Leave_TX_San Antonio One hour of sick time for every 30 hours worked.  Accrual cap varies on employer size. Avionté will always assume a larger employer putting the cap at 64 hours. 
  • Over 15 employees - 64 hour yearly accrual cap
  • 15 or fewer employees - 48 hour yearly accrual cap

NOTE: This was delayed until Dec 1,2019, pending lawsuit.Please speak to your legal counsel regarding latest updates on San Antonio sick leave. 

Seattle, WA Sick Leave_WA_Seattle One hour of sick time accrued for every 30 hours worked.  May need to wait 180 days after initial employment before use. Employer is required to provide written statement of available sick leave earned to employee each time wages are paid.
Spokane, WA Sick Leave_WA_Spokane One hour of sick time accrued for every 30 hours worked.  May need towait 90 days after initial employment before use. Employer is required to provide written statement of available sick leave earned to employee each time wages are paid, if requested.
Tacoma, WA Sick Leave_WA_Tacoma One hour of sick time accrued for every 40 hours worked.  May need to wait 180 days after initial employment before use. Gap days between employment is writen as 6 months in a calendar year, Avionte's plan simply utilizes any 6 month period.
Cook County, IL Sick Leave Cook IL One hour of sick time accrued for every 40 hours worked.  May need to wait 180 days after initial employment before use. If employee takes FMLA, they may be eligible for increased carry-over hours.  Avionte's accrual plan is built for non-FMLA employees.
Montgomery County, MD Sick Leave Montgomery MD One hour of sick time accrued for every 30 hours worked.  May need to wait 90 days after initial employment before use. Employer is required to provide written statement of available sick leave earned to employee each time wages are paid.
Westchester County, NY Sick Leave_NY_Westchester One hour of sick time accrued for every 30 hours worked. May need to wait 90 days after initial employment before use.
  • Effective Date: 03/30/2019
  • Hours to accrue 1 hour: 30
  • Day for gap: 270
  • Days before time can be used: 90
  • Max hours that can be used: 40
  • Pay Period Limit: 0 (unlimited)
  • Yearly Limit: 40
  • Allowed Carryover: 40
  • Date based on: Calendar Year
  • Max Accrual Balance: 40
  • Initial Balance: 0
  • Unlimited Carryover: 0
  • ProcessingMethod: pay_ProcessPayrollCheckAccrual_Sickleave_GeoCode_Rate
  • Sick balance cannot go negative.
  • Accrual cannot be activated/used before March 30, 2019.
  • Employees will start accruing at the start of their employment, or March 30th, whichever is later.
  • Employees can begin to use the accrued hours at start of employment
San Antonio, TX Sick Leave_TX_San Antonio

One hour of sick time accrued for every 30 hours worked. May need to wait 60 days after initial employment before use.

 

Delayed implementation for very small employers. This Article shall become effective on August 1, 2021 for employers having no more than five (5) employees at any time in the preceding twelve (12) months.

  • Accrual Plan: Sick Leave_TX_San Antonio
  • Description: Sick Leave_TX_San Antonio_08012019_30_180
  • City: San Antonio 
  • State: TX
  • Effective Date: 8/1/2019
  • Hours to accrue 1 hour: 30
  • Days for Gap: 180
  • Days before can use: 0
  • Max Hours can use: 64
  • Pay Period Limit: 0 (unlimited)
  • Yearly Limit: 64
  • Allowed Carry Over: 64
  • Date Based On: Anniversary Date
  • Max Accrual Balance: 64
  • Initial Balance: 0
  • Unlimited Carryover: 0 (Allowed Carry Over value used)
  • Processing Method: pay_ProcessPayrollCheckAccrual_Sickleave
Dallas, TX Sick Leave_TX_Dallas

 

  • Applies to businesses that do 80 hours of work (or more) in a year within Dallas.

  • Excludes independent contractors/non-employees

  • Starts 8/1/2019

  • Accrual cap varies on employer size

    • Over 15 employees - 64 hour yearly accrual cap

    • 15 or fewer employees - 48 hour yearly accrual cap

  • Eligible employees earn 1 hour per 30 hours worked within the city

  • Accrual Plan: Sick Leave_TX_Dallas
  • Description: Sick Leave_TX_Dallas_08012019_30_180
  • City: Dallas
  • State: TX Effective Date: 8/1/2019
  • Hours to accrue 1 hour: 30
  • Days for Gap: 180
  • Days before can use: 0
  • Max Hours can use: 64 Pay Period Limit: 0 (unlimited)
  • Yearly Limit: 64 Allowed Carry Over: 64
  • Date Based On: Anniversary Date Max Accrual Balance: 64
  • Initial Balance: 0 Unlimited Carryover: 0 (Allowed Carry
  • Over value used) Processing
  • Method: pay_ProcessPayrollCheckAccrual_Sickleave

Link to City of Dallas reference document

 

 

 

 

Simplified Sick Leave Plans

  Location Accrual Plan Effective Date Hours to Accrue 1 hour Days before Use Gap Days Max Hours Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hours
STATE Arizona Sick Leave_AZ 7/1/2017 30 90 270 40 80 40 40
California Sick Leave_CA 7/1/2015 30 90 365 24 48 48 48
Connecticut Sick Leave_CT 1/1/2012 40 85   40 Unlimited 40 40
Massachusetts Sick Leave_MA 7/1/2015 30 90 365 40 40 40 40
Michigan Sick Leave_MI 3/29/2019 35 90 0 40 Unlimited 40 40
New Jersey Sick Leave_NJ 10/29/2018 30 120 183 40 Unlimited 40 40
Oregon Sick Leave_OR 1/1/2016 30 90 180 40 80 40 40
Rhode Island Sick Leave_RI 7/1/2018 35 180 135 24 Unlimited 24 Unlimited
Vermont Sick Leave_VT 1/1/2017 52 365 365 24 Unlimited 24 Unlimited
Washington Sick Leave_WA 1/1/2018 40 90 365   Unlimited Unlimited 40
Washington D.C. Sick Leave_DC 11/13/2008 37 90 365 56 56 56 Unlimited
CITY Berkeley, CA Sick Leave_CA_Berkeley 10/1/2017 30 90     72 Unlimited 72
Emeryville, CA Sick Leave_CA_Emeryville 7/2/2015 30 90 365   72 Unlimited 72
Los Angeles, CA Sick Leave_CA_LosAngeles 7/1/2016 30 90 365 48 72   72
Oakland, CA Sick Leave_CA_Oakland 3/2/2015 30 90 365   72 Unlimited 72
San Diego, CA Sick Leave_CA_SanDiego 7/11/2016 30 90 180 40 80   Unlimited
San Francisco, CA Sick Leave_CA_SanFrancisco 2/5/2007 30 90 365   72 Unlimited 72
Santa Monica, CA Sick Leave_CA_SantaMonica 1/1/2017 30 90   40 48 48 40
Chicago, IL Sick Leave Chicago IL 7/1/2017 40 180 90 40 Unlimited 40 20
Duluth, MN Sick Leave_MN_Duluth 1/1/2020 50 90 90 40 Unlimited 64 40
Minneapolis, MN Sick Leave_MN_Minneapolis 7/1/2017 30 90 90   80 48 80
St Paul, MN Sick Leave_MN_StPaul 7/1/2017 30 90 90   80 48 80
Bloomfield, NJ Sick Leave_NJ_Bloomfield 7/1/2015 30 90 180 40 Unlimited 40 40
East Orange, NJ Sick Leave_NJ_EastOrange 1/7/2015 30 90 180 40 Unlimited 40 40
Elizabeth, NJ Sick Leave_NJ_Elizabeth 3/2/2016 30 90 180 40 Unlimited 40 40
Irvington, NJ Sick Leave_NJ_Irvington 1/28/2015 30 90 180 40 Unlimited 40 40
Jersey City, NJ Sick Leave_NJ_JerseyCity 1/24/2014 30 90 180 40 Unlimited 40 40
Montclair, NJ Sick Leave_NJ_Montclair 3/4/2015 30 90 180 40 Unlimited 40 40
Morristown, NJ Sick Leave_NJ_Morristown 1/11/2017 30 90 180 40 Unlimited 40 40
New Brunswick, NJ Sick Leave_NJ_NewBrunswick 1/6/2016 35 120 180 40 Unlimited 40 40
Newark, NJ Sick Leave_NJ_Newark 6/21/2014 30 90 180 40 Unlimited 40 40
Passaic, NJ Sick Leave_NJ_Passaic 1/1/2015 30 90 180 40 Unlimited 40 40
Paterson, NJ Sick Leave_NJ_Paterson 1/8/2015 30 90 180 40 Unlimited 40 40
Plainfield, NJ Sick Leave_NJ_Plainfield 7/15/2016 30 90 180 40 Unlimited 40 40
Trenton, NJ Sick Leave_NJ_Trenton 3/4/2015 30 90 180 40 Unlimited 40 40
New York, NY Sick Leave_NY_NYCity 4/1/2014 30 120 180 40 Unlimited 40 40
Philadelphia, PA Sick Leave_PA_Philadelphia 5/13/2015 40 90   40 Unlimited 40  
Austin, TX Sick Leave_TX_Austin 10/1/2018  Didn't go into effect yet            
San Antonio, TX Sick Leave_TX_San Antonio 12/1/2019 30 0 180 64 Unlimited 64 64
Seattle, WA Sick Leave_WA_Seattle 9/1/2012 30 180 213 72 Unlimited Unlimited 72
Spokane, WA Sick Leave_WA_Spokane 1/1/2017 30 90   40 Unlimited   40
Tacoma, WA Sick Leave_WA_Tacoma 2/1/2016 40 180 180 40 Unlimited 24 24
COUNTY Cook County, IL Sick Leave Cook IL 7/1/2017 40 180   40 Unlimited 40 20
Montgomery County, MD Sick Leave Montgomery MD 10/1/2016 30 90 270 80 Unlimited 56 56
Westchester County, NY Sick Leave_NY_Westchester 3/30/2019 30 90 270 40 40 40 40

 

 

 

Sick Leave Support Series Articles

A support series of articles that outlines how to set up sick leave has been added to the Knowledge Base. See the direct links below for more information about a specific section.

 

Sick Leave Setup

Sick Leave DRM Setup

Adding Employee Accrual Plans

Handling Sick Leave Accruals

Managing Accrual Plans and Balances

 

 

 

Checklist

Ensure your Avionté application is able to handle sick leave accruals by confirming the following:

 

  • Transaction Types have been set up and added to the Accrual plan.
  • Accrual Plans have been activated.
  • DRMs have been activated.
  • Self-Hosted clients must contact Avionté Technical Services to request sick leave procedures and DRM processing methods be made available.
    • Hosted clients do not need to request sick leave procedures be made available, as these procedures and processing methods will automatically install to environments.
  • Worksite address contains the correct city name. 
  • Pay stub has been verified. If using a custom pay stub, request the necessary changes to the custom pay stub.
  • Accrual-related user permissions have been specified.
  • Ensure general compliance (outside of the Avionté application) has been met.

 

 

Accruals Setup Video


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1 Comments

  • Avatar
    Tinu Manandhar

    Sometimes there are custom procedure on configoptionvalue for other custom logic, client can overwrite the values.

    If you see any values already on ConfigOptionValue, please report Avionte before changing anything.


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