Through the partnership with Avionté, clients can have Greenshades print and mail the forms to employees for an additional fee. This slide deck and recording is from the 2020 training co-hosted by Avionté and Greenshades regarding the Greenshades print and mail service.
Please note, this service is optional, but available to Avionté clients for convenience in distributing forms. A cost per form applies. For pricing, please see the weekly Tip of the Week emails, or reach out to your Account Manager.
Should your company choose to outsource the printing and mailing of forms to Greenshades, a helpful checklist is also attached, see below.
If you are utilizing the Employee > Interview question for electronic consent, this data is captured and sent to Greenshades as part of the Avionte integration.
All W-2s are sent to Greenshades, however, the XML file will indicate which employees have consented and which have not.
If you are using Greenshades to print and mail your forms, you then have the ability to only request printing of those employees that have not consented to electronic delivery.
When in Year End Forms website, you will create a mail order. When creating the mail order, you will select the forms to print. Select the option shown below to create a mail order that only contains employees that have not consented for electronic delivery.