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Employee - Search

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The Employee Search section enables the search and selection of employees that match a range of search criteria and filters. 

 

NoteIf expected search results are not returned, make sure you have access to the correct branches or check the settings on the Search Option Slide Panel. See section below.

 


Search for an Employee

Generate employee search results by entering an employee-associated term into the Search field. Press the Enter key on your keyboard to execute the search.

The employee associated term entered into the Search field is dependent on the Resource Type and Search Type filters. The definitions for those filters are detailed below but, as an example, if "All" is selected from the Resource Type filter and "City Name" has been selected from the Search Type field and the term "Chicago" is entered into the Search Criteria field, the generated results will display any and all employees in your system that have "Chicago" listed as the City Name in their profile. 

 

 

Double-click on an employee's row to open the employee's record. 

 

 

Filters

 
 

Resource Type 

The Resource Type filter displays results based on whether or not the employee's record has been processed or unprocessed. 


Note: This filter is in versions 14.1 and newer.

 

Field Description
Processed Returns processed employee records in search results. A processed employee is an employee that has passed the application stage and is available for assignment in the Avionté system.
Unprocessed Returns unprocessed employee records in search results. An unprocessed employee is an employee that has not yet passed the application stage and is not yet available for assignment in the Avionte system.
All Returns all search results.

 

Once a Resource Type has been selected, select Set to save the Resource Type as the default value.

 

 

Search Type

Select the type of characteristic by which the search will be performed.

 

For example, if "Phone Number - Contains" is selected in the Search Type field and "7204" is then entered in the Search Criteria field, any employee with a phone number containing the sequence of numbers "7204" will be generated in the search. 

 

Field Description
Name Employee's full name.
SSN Employee's Social Security Number.
SIN (Canada) The employee's Social Insurance Number
Employee ID Employee identification number.
Phone Number - Contains Numerical sequence appears anywhere in the phone number value. 
City Name The employee's city of residence.
State The employee's state of residence.
Province (Canada) The employee's province of residence.
Zip Code The employee's residence Zip Code.
Postal Code (Canada) Postal Code in which the employee lives. 
External ID Identification number assigned to the employee by an external entity.
Phone Number - Begins Numerical sequence that occurs at the beginning of the phone number value.
Nickname Alternate name for an employee.
Entered By The user who entered the initial data of the employee.
Record Type The processed status of the employee record.
Stage The most recently initialized stage for the employee.
Stage Status The status of the current stage.
All Contact Methods Alphanumeric sequence contained in any contact method of an employee.
Last Four SSN/SIN (CA) The last four digits of an employee's Social Security Number or Social Insurance Number (CA).

 

Once a Search Type has been selected, select "Set" to save the Search Type as the default value.

  

After selecting the type of search to conduct, enter the specific criteria to search for in the Search Criteria field. Press Enter on the keyboard to conduct the search.


Double-click on that entry's row to navigate to the Summary page of the DH Order section.

 

If a search does not produce expected employee records, check the Search Options slide panel (see help below) to ensure proper filtering. 

 

Search Field Chooser

The field chooser menu controls what columns are displayed for the search results. Columns can be clicked and dragged to display in any order.

 




Field Description
ACA Eligibility Displays the employee's eligibility status for Affordable Care Act benefits. This field is not available in 14.1.3 and newer.
ACA Stability End Date The date that ACA stability ends. This field is not available in 14.1.3 and newer.
Agency Name Name of the agency with which the employee is associated.
Branch The company branch with which the employee is associated.
City The employee's stated city of residence.
Date Entered The most recent date the employee's data was entered into the system. 
Email The employee's email address. 
Employee ID Identification number assigned to the employee. 
Employee GUID System Identification number assigned to the employee. This field is only available in versions 14.1.3, 14.1.4, and 14.1.5.
Entered By The name of the user that entered the employee's data. This field is not available in 14.1.3 and newer.
E-Verify Status Displays the employee's status in the E-Verify process. This field is not available in 14.1.3 and newer.
FirstName The employee's first name.
Last Contact Date The date of the last recorded interaction between the agency and the employee. This field is not available in 14.1.3 and newer.
LastName The employee's last name. 
Name The employee's full name.
Nickname An alternative name used by the employee. This field is not available in 14.1.3 and newer.
On Asg Indicates whether or not the employee is on assignment.
Order Candidate Indicates whether or not the employee the employee has been designated as a candidate for an order. This field is not available in 14.1.3 and newer.
Phone The employee's phone number.
Postal Code The employee's residential postal code (Canada).
Province The employee's province of residence (Canada).
Record Type Displays the the type of record on file for the employee. This field is not available in 14.1.3 and newer. 
SIN The employee's Social Insurance Number (Canada).
SSN The employee's Social Security Number.
State The employee's state of residence.
Status Displays indications of an employee's status based on the unique codes defined by your branch. 
Street 1 First line of the employee's street address. 
Street 2 Second line of the employee's street address. 
T4 Indicates whether or not the employee has been given a completed T4 income tax document (Canada).
Tax Credit Qualified Indicates whether or not the employee is qualified for a tax credit.
W2 Indicates whether or not the employee has been given a completed W2 income tax document.
Zip Code The employee's residential zip code.

 

Search Option Slide Panel

The Search Option Slide Panel on the far-right of the screen offers additional search filtering options. Search Options override standard search parameters.

 

 

 

Only Show

The Only Show options limit search results to specific criteria. Once search criteria have been selected, a search can be performed to return filtered results.
 
 
Field Description
By Status Isolate your results to only a specific employee status.
Unassigned Limit your search to unassigned employees only.
Branch Only search among employees linked to the selected branch. 
My Employee Search only for employees for whom you've performed a particular action (Interviewed, Entered by, etc.)
Record Type Limit search results to only a particular type of records.
 
 
Options in this section can be combined to search for employees with a particular type of shared criteria. For instance, checking multiple boxes can produce search results only for employees with a particular status at a certain branch, or unassigned users.
 
 
Standard Search

The options under Standard Search provide descriptions for advanced searches. Double clicking the description will navigate you to the Advanced Search results for that description. Visit Advanced Search for more information.

 

Actions

The Actions section provides printing and exporting options. Once search results have been generated, the results may be sent to a printer as an image or exported in Microsoft Excel format. 

 

Print

Field Description
Preview Before Printing Checking this box prompts a preview of the page once Print Search Results has been clicked.
Fit width to pages Determines the width of the printed grid.
Print Search Results Sends the search results to the computer's default printer.
Export to Excel Prompts the computer to open the search results in Microsoft Excel.
 
 
 
 
Troubleshooting
If search results are not generating as expected, check the configuration behind the Search Options tab on the right-hand side of the page. Search Options override standard search parameters. 
 
 

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