Within the Employee Payroll section of Avionté, taxes can be set up for an employee.
If you are looking for information specific to the 2020 tax year, please refer to this article: 2020 W-4 & Tax Set Up
Create Taxes for a New Employee
For newly-created employees, taxes will need to be created. Along with typical default state and federal taxes, local taxes may also need to be added (this is covered in a later topic). In the Employee section, search for and select the new employee.
Expand the Payroll option in the Employee sub-menu and select the Tax option. The Tax tab appears with three vertical tabs displayed to the right:
Tax Setup (default)
2020 Tax Setup (new)
Tax Credit (Canada-based customers will not see this tab)
Click the Create Default Taxes button. The Employee’s tax information, based on the Employee's geocode, will be generated and appear in the grid.
Note: If the Employee record does not have a geocode, an error message will appear. Go to the Employee Detail tab and make sure the geocode is entered on the Address sub-tab for the employee.
Review the filing status and exemptions that appear in the grid for each tax displayed, and enter any withholding the employee may have requested in the Add WH field. If any change is made, simply tab out of the edited field to save the change.
Note: Canadian customers will have a column labeled Exemption Amount instead of Exemptions. The values in this column are expressed in dollar amounts in the Canadian version.
Create Additional Taxes
Once an employee has default taxes applied, any other taxes that need to be set up for that employee can be created. Additional taxes are those such as local municipality or school district taxes.
Click the Create Additional Tax button. The Employee Tax Add window appears.
Choose the appropriate tax from the Select Tax drop-down. To quickly find a particular tax, begin entering the first few characters of the tax name if known (for example, "stil" for Stillwater) and press Enter. A list will display with results that match the current entry.
Depending upon the tax selected, you may need to select a Filing Status. If the drop-down is blank, you can skip this field, otherwise select a value from the list displayed.
Enter the values in the Exemptions and Dependents fields.
If needed, enter a value in the Additional Withholdings field.
Once all the information is entered, click Finish. The newly-created tax information appears in the grid along with the default taxes created for the Employee.
Note: If the new tax does not appear in the grid, check the View drop-down in the upper-left corner of the window and make sure it is set to All Taxes.
Once an employee has taxes set up, you can edit their tax setup when the employee requests a change to their filing status, exemptions, or withholding.
In the Employee section, search for and select the employee for which you are editing taxes.
Expand the Payroll option in the Employee sub-menu and select the Tax option. The Tax tab appears with four vertical tabs displayed to the right:
To change the filing status, exemptions, or withholdings for a tax, click on the cell in the tax row and directly update the value.
If the Employee would like additional withholdings from his/her check, designate that in the Add WH column.
Note: Other information can be changed as required by entering or selecting the value from the drop-down menu for each tax record row.
Note: It is essential for an employee to have a tax record for his/her paychecks to be processed. Additional Taxes for the Employee can also be created by clicking on the Create Additional Tax button.
View Tax History
The Tax History tab displays the taxes that have been deducted from the Employee’s previous paychecks. Every time an Employee receives a paycheck, the gross, taxable gross, and the tax amount will be added to the respective fields in the Tax History.
View or Update Tax Credit Information
The Tax Credit tab is used when integrating with Tax Break. When someone has an affirmative answer to one or more of the questions below, checking the Value checkbox for those questions indicates that the employee has answered Yes to the question.
Once the questions on this tab are is filled out, click on the Qualify Tax Credit button, and it uploads form 8850 and the tax break document to the document section of the Employee record. Then you can print it off and have the Employee sign it.
Note: This tab is not displayed for Canadian employees.
Admin Tools: System > Config Options
The following config options should be configured by the administrator as needed for employee-related taxes: