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Agency Direct Deposit

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The Agency Direct Deposit sub tree allows you to set up Direct Deposit accounts to pay an Agency through the ACH process. 

When the direct deposit information has been set up, see Process Payroll for information on the next steps.

The page is separated into three tabs - Bank Setup, Bank History, and Bank Setup Error.

 

Bank Setup Tab

The Bank Setup tab on the Direct Deposit item of Agency section is used to add and edit bank information related to the agency.

 
 

Add a Direct Deposit Account (Bank)

  1. Navigate to Main Menu > Front Office > Agency > Direct Deposit

  2. Click the New Bank button on the upper-left corner of the grid. This will clear any existing information in the Bank Information group at the bottom of the page.

  3. Select a bank from the drop-down menu in the Bank Name field.

    Note: Set up bank information in Admin Tools: Config Bank for this information to auto-populate.

  4. Enter the routing number for the bank in the Routing Number field, if not already populated.

  5. Indicate the type of account being used for the direct deposit from the drop-down menu of the Account Type field.

    Option Description
    Checking The Agency's checking account..
    PayCard The Agency's PayCard.
    Savings The Agency's savings account.


  6. Enter the account number for the direct deposit in the Account Number field.

  7. In the Amount Type drop-down menu, select how the funds should be deposited. 

    Option Description
    Fixed Amount The deposit is based on a fixed dollar amount.
    Percent The deposit is based on a percentage of the total amount of pay.
    Remaining Amount The deposit is based on the money that is left over from other deposits. 

    Note: "Remaining Amount" can only be selected for one active bank. 


  8. Indicate the fixed dollar amount or percentage to be deposited in the Amount field.

    Note: When Remaining Amount is selected, the "Amount" field will be grayed out and the "Remaining Amount" does not need to be entered.

  9. Indicate where on the grid you want the bank to appear by selected the desired order from the Sequence field.

    Option Description
    1 Funds will be deposited into this account first. If there is only one bank listed, it will automatically have a value of "1."
    2 + Funds will be deposited into these accounts in the order that is noted. 

    For example, after funds have been the account labeled "1" they will be deposited in the accounts labeled "2," "3," etc. in that order.


  10. Select the prenote date from the calendar of the Prenote Send Date field.

  11. Select the prenote approval date from the calendar in the Prenote Approve Date field.
    Note: The previous two options are affected by the IsPrenoteRequired and PrenoteApprovalDay Config Options.

  12. Indicate that the bank is active by checking the Active checkbox.
    Note: "Remaining Amount" can only be selected for one active bank. 

  13. Click Save Bank in the upper-left of the grid to save data.
    Note: When the bank information has been successfully saved, the "Save Bank" button will be changed to "New Bank.

 

Edit a Bank
  1. From the grid, click on the bank to edit.

  2. Click on fields to be edited.

  3. Update content in the fields.

  4. Click Save Bank in the upper-left of the grid to save data.

 

 

Bank History Tab

The Bank History tab records prior direct deposits issued by a particular bank.
 

The information that is displayed on the Agency Bank History tab:

Field Description
Bank Name Name of the bank issuing the direct deposit.
Check Date Date the check was issued.
Check Number

Identification number of the issued check. 

Note: Avionté assigns a check number to a transaction even if ACH/Direct Deposit was used for the transaction.

ACH Date Date the ACH cleared.
Amount The amount of the direct deposit.

 

Bank Setup Error Tab

The Bank Setup Error tab displays any errors that occur during the bank setup process.

The information displayed on the Bank Setup Error tab:

 

Field Description
Bank Name The name of the bank attached to the error.
Account Number Identification number of the account attached to the error.
Error Message Briefly describes the error that occurred during the set up process.

After identifying errors, return to the Bank Setup tab to make the corrections required to alleviate the error.


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