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Wc Code Tab (Worker's Compensation)

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Note: This topic refers to adding and modifying system-wide Wc Code options. Information on activating Wc codes for orders and customers on an individual basis can be found here.

 

The Wc Code tab displays the workers' compensation options as they are available for a Staffing Supplier. The grid in the upper portion displays existing Wc Codes. The lower portion displays the detail information about the Wc Code selected in the upper grid. New Wc Codes for the Staffing Supplier are defined in the lower portion. If Wc Codes exist in the system's staffing supplier they will be available to any newly-added staffing supplier.

 

Navigation

Find the Wc Code tab by navigating to Start Page > Actions menu > Admin Tools > Category = Employer > Choose Employer > Wc Code tab

wccodetab.png

 

Note: If a temp order is created on a WcCode's expiration date, this WcCode will not appear in the grid.

 

 

 

WcCode Grid

Config WcCodeID The code of the config option associated with the WcCode. This is a system-generated ID that may not be amended. 
WcCode A specific workers' compensation code. 
Locality/Region The region in which the WcCode can be applied. For instance, Minnesota has workers' compensation codes that differ from New York's. 
Description A brief description of the WcCode. This description summarizes the function of the WcCode for end-users.
ProcessingMethod

The processing method applies a specific equation when processing a Wc Code based on wages. 

RG

Regular Gross.

Sum of regular wages with overtime divided by 1.5; double-time divided by 2.

 

In other words, workers' comp wages = Reg + OT/1.5 and DT/2

FG

Full Gross.

Workers' comp wages = the sum of all taxable pay amounts.

Hourly Workers' comp wages = Reg + OT + DT pay units.

 

CountryCode

The country in which the WcCode is applicable.

 

 

 

WcCode Detail Section

WcCode The specific code currently chosen from the WcCode grid. 
Description A brief description of the WcCode.
Country The country in which the WcCode is applicable.
State The state in which the WcCode is applied. 
Processing Method

The processing method applies a specific equation when processing a Wc Code based on wages. 

RG

Regular Gross.

Sum of regular wages with overtime divided by 1.5; double-time divided by 2

In other words, workers' comp wages = Reg + OT/1.5 and DT/2

FG

Full Gross.

Workers' comp wages = the sum of all taxable pay amounts.

Hourly WC cost calculated based on hours worked

 

Note: For Processing Method to function, the Transaction Type property calculateworkercompcost must be True.

Enter a New Wc Code

  1. Click the Add New button. The WcCode Detail, Rate, and Shared By sections will clear values.

  2. In the WcCode Detail section (see definitions above), adjust the Description, Country, State, and Processing Method to adjust those values for the chosen Wc Code.

  3. In the Rate section (see definitions above), adjust the Rate (%) , StartDate, and EndDate to adjust those values for the chosen Wc Code.

    Notes

    The Cost(%) column is a holding place for values generated by customized reports. By default, this column does not display a value.
    To maintain historical values, add a new line, and enter the date with different effective dates than the original value.  If the dates overlap, an error will generate. Overwrite any fields where historical values are unnecessary.
    If a recalculation is needed for an existing transaction, contact Avionte Support through the Support Center.


  4. In the Shared By section, place a check mark in the corresponding branch box to share this WcCode with that branch. 

  5. Click the Save button. The new Wc Code will be displayed in the Wc Code grid.

 

 

Wc Code - State of Washington

wccodeWashington.png

 

  • In the Rate section, the Field Chooser must enable the display LNIEE (%) and LNIER (%) columns. 
  • Values must be entered in the LNIEE (%) and LNIER (%) columns.
  • In the WcCode Detail section, the Processing Method field must be set to Hourly
  • The system will automatically process the deduction for the employee if the Washington WC code is used. 

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1 Comments

  • Avatar
    Andrea Stanger

    After speaking with a client, the definitions for LNIEE and LNIER have the same description - can we update these to be more specific?


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