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DRMs Accounting Period

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Name Severity Displayed Message Description Fixable from...
apv_CheckForARBatchStatus Severe AR Batch {ARBatchID} is still active, please close or discard the batch. Finds all AR batches that don't have a closure date. AR > Actions > Close AR Batch
apv_CheckForBillingBatchStatus Severe Billing Batch {BillingBatchID} is still active, please close or discard the batch. Finds all the billing batches that are active, and haven't been posted or discarded. Billing > Actions> Post/Discard Batch
apv_CheckForEmployeeDeductionTotal Severe Payment Check {CheckNumber} does not have correct total deductions, please contact support. Finds all the checks where the sum of all the payment check doesn't equal the expected total for those deductions. Contact System Administrator
apv_CheckForEmployeeTaxTotal Severe Payment Check {CheckNumber} does not have correct total taxes, please contact support. Finds all the checks where the sum of all the employee taxes doesn't equal the expected total for those taxes. Contact System Administrator
apv_CheckForEmployerTaxTotal Severe The employer tax total in transaction does not equal to employer tax total in payment check, please contact support. Will trigger if the sum of all the employer taxes doesn't equal the expected total for those taxes. Contact System Administrator
apv_CheckForGrossToNetTotal Severe Payment Check {CheckNumber} does not have correct gross to net total, please contact support. Finds all the checks where the sum of the gross amount and agency pay minus the sum of the total taxes and deduction does not equal the net amount. Contact System Administrator
apv_CheckForInCompleteWebTime Severe There is time from the web that hasn't been imported or deleted. Finds all the un-imported web time where the sum of the pay and bill unit does not equal zero. Time Entry > Actions > Import Web
apv_CheckForIncompleteWebTransactionEntryImport Severe There is time from the web that hasn't been imported or deleted. Finds any web time entry that didn't import into the core application successfully. Time Entry > Actions > Import Web

(May require changes on the web portal)

apv_CheckForIncorrectTransactionPay Severe Transaction with incorrect total pay, please contact support. Finds all the transactions where the sum of the gross wages, agency cost and total adjustment pay is not equal to total pay. Contact System Administrator
apv_CheckForMissingRequiredBill Severe The sales tax setup requires this transaction to be processed through Billing as a zero bill transaction before the accounting period can be closed. Finds all the transactions that relate to a sales tax where the transaction has been marked to be processed as a zero bill transaction and payroll has been done but not billing. Billing > Select Transaction > Post Batch

(Based on a checkbox in Admin Tools > Sales tax)

apv_CheckForOrphanTransactionRecord Severe Transaction with no corresponding record in the {TransactionTableMissingName} table, please contact support. Finds all the transactions that are missing their records where there should be a record for that transaction. Contact System Administrator
apv_CheckForPaymentBatchStatus Severe Payroll Batch {PaymentBatchID} is still active, please close or discard the batch. Finds all payroll batches that are active and have no discard date. This is all active/open payroll batch. Payroll > Process > Post Batch
apv_CheckForTimeEntryBatchStatus Severe Time Entry Batch {BatchID} is still active, please close the batch. Finds all the time entry batches that are still open. Time Entry > Select Batch > Close Batch
apv_CheckForUnPaidDeductionAuthority Severe There are unpaid deduction(s) from this check that are related to an agency that haven't been processed in payroll. Please processes the deduction authority checks. Finds if payroll related deduction authority checks were created if the have been set for generation through config options. Payroll > Select Transaction > Process > Post
apv_CheckIfAgencyExistsForRegularEmployee Severe The employee is linked to an agency but is also marked as a W2 employee. Finds all the transactions where the employee is a W2 employee but is also linked to an agency as well. Employee > Assignment
apv_CheckIfTransactionExist Severe There are no transactions for this accounting period. You must create transaction in time entry before closing the accounting period. Makes sure that there are transactions in the open accounting period before you can close it. This prevents two weeks being closed in a row. Time Entry > Create Transaction
apv_CheckInvoiceIntegrity Severe Invoice amount does not match with transaction(s) Total Bill, please contact support. Checks to make sure that the invoice amount minus the sales tax is equal to the sum of the total bill and discount amount. It also checks if the number of transactions match the number of invoices. Contact System Administrator
apv_CheckPaymentCheckBankRecordForACHFile Severe The direct deposit check has not been included in an ACH file, please generate the ACH file. Finds all the checks that don't have the ACH file generated. Payroll > Process
apv_CheckPaymentCheckBankRecordForNonDirectDeposit Severe The live check has a direct deposit records in the PaymentCheckBank table, please contact support. Finds all the records that contain a non-direct deposit check and the system believes should be direct deposit. Contact System Administrator
apv_CheckTxnItemsBillEqualTotalBill Severe The sum of the transactions item bill does not equal total bill, please contact support. Finds all the transactions where the absolute sum of the item bill minus the total bill is larger than .02. Contact System Administrator
apv_CheckTxnItemsPayEqualTotalPay Severe The sum of the transactions item pay does not equal total pay, please contact support. Finds all the transaction where the absolute sum of the item pay minus the total pay is larger than .01. Contact System Administrator
apv_NetAmountDistributionForDirectDepositCheck Severe The total amount of direct deposit(s) for this check doesn't match the net amount of the check, please contact support. Finds all the checks where the total amount of direct deposits doesn’t equal the stored net amount. Contact System Administrator
apv_CheckForMissingInvoiceRecords Severe There are transactions with no Invoice Record. Will trigger if a transaction has a total bill amount but hasn't been invoiced. It will ignore any transactions where the customer billing cycle is not the open accounting period. Billing > Active Batch
apv_CheckForMissingPaymentRecords Severe There are transactions with no Payment Record. Will trigger if a transaction that has a total pay amount that hasn't been paid. It will ignore any transactions where the customer payroll cycle is not the open accounting period. Invoice > Payments
apv_CheckForPartialTransactions Severe There are transactions that haven't been processed through payroll, billing or both. Finds all the transactions that hasn't been paid and billed. It will ignore any transactions where the customer payroll/billing cycle is not the open accounting period. Billing >Active Batch

Invoice > Payments


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