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Greenshades ACA E-Filing Submissions - Submission Statuses

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The following are Avionté's recommendations for correcting data and producing proper ACA reporting. Consult legal counsel, your broker, a tax professional or contact the IRS directly for questions regarding insurance offerings or ACA compliance.

 

See the Greenshades 1095-C and 1094-C Filing Instructions help article for instructions on the initial filing process.

For a list of common errors and information on the corresponding corrections, see the Greenshades E-Filing Submissions - Common Errors and Corrections help article. 

For a list of IRS ACA Resources, see IRS ACA Resources article. 

 

 

 

Submission Status

Note: Greenshades Tax Filing Center separates the corrected 1094-C and corrected 1095-C submissions automatically and also includes a non-authoritative (transmittal) 1094-C with the corrected 1095-C submission.

Status Description Additional Information Resubmission Deadlines
Acknowledged (Accepted) The e-file was successfully submitted to the IRS and processed without any errors. No additional action is required and the submission is complete. None
Acknowledged with errors (Accepted with errors) The e-file was successfully submitted to the IRS. It was processed as "acknowledged," however the IRS returned at least one error. The error returned was not severe enough to prevent submission or trigger a rejection.
  • The error(s) may have occurred in the 1094-C summary data (Company-Level Errors), the 1095-C data (Employee-Level Errors), or in both sections.
  • Any e-file(s) with a submitted date of 6/30/2016 or earlier would have satisfied the deadline for original submissions. 
  • Submissions with this status may or may not require that a Corrected 1095-C and/or 1094-C be filed.
 The IRS requires e-files with this status be corrected and returned "as soon as possible." The IRS does not have a set deadline for when the corrections need to be submitted.

Submit the corrections using the correction process outlined in the Greenshades E-Filing Submissions - Fixing an "Acknowledged with Errors" Status article. 
Rejected The e-file was successfully submitted to the IRS. During processing the IRS found an error (or errors) severe enough to trigger a rejection.
  • The error(s) may have occurred in the 1094-C summary data (Company-Level Errors), the 1095-C data (Employee-Level Errors), or in both sections.
  • For any e-file(s) with a submitted date of 6/30/2016 or earlier, this status would have temporarily satisfied the deadline for original submissions.
  • Usually requires action by the client but in some cases (such as some spec issues/scenarios not involving the client data) Greenshades can resolve the issue on their end and reprocess. If the rejection error was vague, Greenshades will work with their Development team to confirm the cause before following up.
 60 calendar days from the original submission date.

Submit a replacement file using the correction process outlined in the Greenshades E-Filing Submissions - Fixing a "Rejected" Status article.
Errored This refers to the Greenshades status of "errored." An error occurred in the e-file (or e-files) before being successfully submitted to the IRS.
  • Something in the data or e-file(s) was discovered before being sent to the IRS and was severe enough to trigger the error. Had it been submitted to the IRS successfully, it likely would have been "Rejected."
  • If the error is in your data (not something on the Greenshades side that can be resolved and re-submitted), Greenshades will notify you of the error with an explanation and suggested resolution. Greenshades will cancel the submission with the "errored" status to prevent any issues with your future submission(s).
 The file has not yet been submitted to the IRS. The original submission dates still apply.

 

 

 

 

Prerequisites for Re-Submitting Corrections

  1. A previous submission must have been filed with Greenshades using the Tax Filing Center. If the Tax Filing Center was not used to file, do not use this guide and instead contact Avionté for further instructions. Greenshades will check to ensure there is a valid 1095-C XML file being fed into the Tax Filing Center.

  2. Corrections can only be made for submission statuses of:
            • Acknowledged
            • Acknowledged with Errors
            • Rejected