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Greenshades ACA E-Filing Submissions - Common Errors and Corrections

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The following are Avionté's recommendations for correcting data and producing proper ACA reporting. Consult legal counsel, your broker, a tax professional or contact the IRS directly for questions regarding insurance offerings or ACA compliance.

 

See the Greenshades 1095-C and 1094-C Filing Instructions help article for instructions on the initial filing process.

For a list of all possible submission statuses, see the Greenshades E-Filing Submissions - Submission Statuses article.

For a list of IRS ACA Resources, see IRS ACA Resources article. 

 

For instructions on resolving the errors, see the applicable article for submitting a correction: 

Greenshades E-Filing Submissions - Fixing an "Acknowledged with Errors" Status

Greenshades E-Filing Submissions - Fixing a "Rejected" Status

 

 

Overview

Every submission that receives a status of "Errored", "Rejected", or "Acknowledged With Errors" generates an internal ticket for Greenshades. These tickets are investigated and when necessary, a detailed email is sent to the client and Avionté. Once the client and Avionté have been contacted or the issue has been resolved, the ticket will be closed by Greenshades and any subsequent issues will be addressed in new tickets.

 

Every status change will send an auto-generated email. If a submission encounters an error or rejection and Greenshades can resolve the error and reprocess the e-file successfully, the client and Avionté may still receive emails regarding the rejection or error. Sometimes the status may be updated multiple times as Greenshades works with their Development team to clarify and/or resolve the issue. Due to this, the auto-generated emails may be sent multiple times.

 

All submissions that have a status of "Errored" will need to be resubmitted. See the Greenshades E-Filing Submissions - Fixing a "Rejected" Status article for re-processing a "rejected" file. See the Greenshades E-Filing Submissions - Fixing an "Acknowledged with Errors" Status article for re-processing a file with that status. 

 

 

1094C (Company-Level Errors)

Company level errors have occurred on a company-level and/or in the summary information that is included on the (Authoritative) 1094-C Transmittal form that has been created and submitted as part of the 1095-C E-File per the IRS requirements.

Note: The format of the tables below reflect the formatting found on the IRS technical sites (generally used by developers) for the AIR system transmissions.

 

Rejected Transmission - Error in SubmissionID (duplicate)

Error Code Error Description Mapping to Business Rules
AIREX100 Rejected Transmission - Error in SubmissionID (duplicate) 1094B-001-02, 1094C-001-01

 

This error message can occur because: 

  1. A duplicate "Original" (replacement) file was submitted when a 1095-C e-file submission had already been "Acknowledged" (even if it was with errors). In this case, the rejection notice can be disregarded. If corrections still need to be made, submit a "Corrected" e-file.

  2. This message may have been sent in error if there were no previous submissions. This is a known issue and the IRS is working to resolve it. Currently, these errors are sent to Greenshades' Development team who will re-run the files as soon as the IRS has given the "all-clear."

    The IRS has provided Greenshades with written documentation that submissions with this error will be considered to have met the deadline.

 

 

 

Rejected transmission - Corrected Unique Record ID has no value when correction indicator is checked and Reject Transmission - Corrected Unique Submission ID has no value when correction indicator is checked

Error Code Error Description Mapping to Business Rules
AIREX109 Rejected transmission - Corrected Unique Record ID has no value when correction indicator is checked 1095B-062, 1095C-055
AIREX110 Reject Transmission - Corrected Unique Submission ID has no value when correction indicator is checked 1094-069

 

These errors indicate that a correction was submitted when there was no previous submission that was eligible to be corrected. 

 

 

 

Rejected transmission - Cannot make multiple corrections to the same 1094/1095

Error Code Error Description Mapping to Business Rules
AIREX111 Rejected transmission - Cannot make multiple corrections to the same 1094/1095 1095B-064, 1094C-072, 1095C-057

 

The error indicates that there were multiple attempts to correct the same original submission. 

 

 

 

Rejected submission - 1095-C filing not included with an original 1094-C

Error Code Error Description Mapping to Business Rules
AIREX112 Rejected submission - 1095-C filing not included with an original 1094-C 1094C-087

 

One of the following scenarios occurred: 

  1. The file was not processed as a corrected 1094 and the IRS views it as an original submission without a 1095-C. 

  2. The correction is flagged as "Corrected" in YEF and was sent as a normal submission.

  3. There is a data mismatch in YEF, so Greenshades' "GetEmployees" process returns no rows and returns a 1094 with no 1095.

 

The resolution to this error will depend on which of the three scenarios applies. Greenshades will need to verify this information and will work with their development team to confirm that whatever caused the initial error has been resolved. In all cases, the e-file needs to be resubmitted.

 

 

 

Rejected submission - TIN Validation Failed for Filer's EIN

Error Code Error Description Mapping to Business Rules
AIREX125 Rejected submission - TIN Validation Failed for Filer's EIN 1094B-007-01

 

This means that one of the following occurred: 

  1. The submitter's EIN failed TIN validation.

  2. If the EIN is correct, there is likely a mismatch between the company names listed in the submitter information and what the IRS has on file. The company names needs to match exactly.

If this information has been verified and there are still questions, contact the IRS' Business and Specialty Tax Line at 1-800-829-4933. Select a language from the options, and then select option 1 followed by option 3. They will provide additional information after asking verifying questions.

 

 

 

Rejected submission - TIN Validation Failed for ALE Member's EIN

Error Code Error Description Mapping to Business Rules
AIREX126 Rejected submission - TIN Validation Failed for ALE Member's EIN 1094C-004-01


This means that one of the following occurred:

  1. One of the companies listed in the Aggregated ALE Group members list failed the TIN validation. 

  2. If the EIN is correct, there is likely a mismatch between the company name listed in the submitter information and what the IRS has on file. The company name needs to match exactly.

 

If this information has been verified and there are still questions, contact the IRS' Business and Specialty Tax Line at 1-800-829-4933. Select a language from the options, and then option 1 followed by option 3. They will provide additional information after asking verifying questions.

 

 

 

XML Schema Validation Failed - not well formed or missing required elements

Error Code Error Description Mapping to Business Rules
AIRSH100 XML Schema Validation Failed - not well formed or missing required elements  

 

This error occurs when there is invalid and/or missing data. It is likely that both of the following potential causes are involved:

  1. The XML data and formatting may not be valid. The most common areas of issue for this include: company addresses, business names, country codes, foreign address indicators, employee address, etc.

  2. The XML data and formatting may be outdated. Ensure that the Tax Filing Center is updated to the latest version by applying updates whenever prompted by the application. Contact Avionté Support to verify. 

Update the Tax Filing Center and review the XML data/formatting. If a new file needs to be submitted due to a Company/EIN rejection, go through the E-File wizard in the Tax Filing Center to create a new e-file.

 

If there are any remaining validation errors, the Tax Filing Center will display an error message that highlights what needs to be corrected prior to submission. 

 

In some cases this is an error that Greenshades can work with their development team to resolve on their end and then reprocess. 

 

 

 

Aggregated Group Member indicator has a value ("2") when ALE member's name or EIN is present

Error Code Error Description Mapping to Business Rules
AIRBR818 Aggregated Group Member indicator has a value ("2") when ALE member's name or EIN is present 1094C-032-01, 1094C-033-01

 

The Aggregated Group Indicator has been set to "No" but "Yes" was recorded as an answer questions regarding being a member of an Aggregated ALE Group and other companies were also listed as members. 

 

 

Total Employee Count for ALE Member (All 12 Months) is less than Full-Time Employee Count

Error Code Error Description Mapping to Business Rules
AIRBR832 Total Employee Count for ALE Member (All 12 Months) is less than Full-Time Employee Count 1094C-080

 

IRS Business Rule 1094C-080: from 1094C "TotalEmployeeCnt'" in "YearlyALEMemberDetail" must be equal to or greater than the corresponding "ALEMemberFTCCnt."

 

 

 

Neither Aggregated Group Indicator (All 12 Months checkbox) or any months (monthly checkbox) is checked when authoritative transmittal indicator is checked

Error Code Error Description Mapping to Business Rules
AIRBR837 Neither Aggregated Group Indicator (All 12 Months Checkbox) or any months (monthly checkbox) is checked when authoritative transmittal indicator is checked. 1094C-052-01, 1094C-054-01

 

This was a common error if the e-files were submitted early. Before submitting a correction, verify that the sections have been correctly completed. 

 

 

 

Aggregated Group Indicator (All 12 Months) is checked when authoritative transmittal indicator is not checked

Error Code Error Description Mapping to Business Rules
AIRBR838 Aggregated Group Indicator (All 12 Months) is checked when authoritative transmittal indicator is not checked 1094C-053

 

The data indicators need to match and be consistent. Ensure that the "Aggregated Group Indicator (All 12 Months)" is checked.

 

 

 

Section 4980H Transition Relief Indicator (ALESect4980HTrnstReliefCd - All 12 Months) has a value when Section 4980H Transition Relief Indicator (Section4980HReliefInd) is not checked

Error Code Error Description Mapping to Business Rules
AIRBR841 Section 4980H Transition Relief Indicator (ALESect4980HTrnstReliefCd - All 12 Months) has a value when Section 4980H Transition Relief Indicator (Section4980HReliefInd) is not checked 1094C-056

 

The indicator has not been marked, but the monthly section has Code A or B designated in either 'All 12 Months' or in one or more of the individually listed months.

 

 

 

1095C (Employee-Level Errors)

Employee level errors have occurred on an employee-level in the 1095C. These errors need to be corrected in the data at the employee level. Once corrected, those employees' forms will have the "Corrected" indicator checked on their 1095C form in Greenshades.

NoteThe format of the tables below reflect the formatting found on the IRS technical sites (generally used by developers) for the AIR system transmissions.

 

 

 

Covered individual's SSN and DOB are both missing when one is required

Error Code Error Description Mapping to Business Rules
AIRBR625 Covered individual's SSN and DOB are both missing when one is required 1095C-034-01, 035-01, 036-01, 040-02

 

This error means that there is missing data. Any covered individuals listed must also have a SSN or date of birth listed.


A similar error can occur if both the SSN and date of birth are listed for the covered individual. In this case, the IRS is only looking for one piece of information.

 

 

 

Covered individual's name or SSN or DOB is present when Covered all 12 months not checked or no months checked

Error Code Error Description Mapping to Business Rules
AIRBR630 Covered individual's name or SSN or DOB is present when Covered all 12 months not checked or no months checked 1095C-043-02, 044-02, 045-02, 046-02, 050-02, 052-02

 

This error indicates that a covered individual is listed but no months of coverage have been indicated.

 

If the individual listed (either "self" or a dependent), was not included under any coverage for any part of the reporting year, he/she should not be listed in Part III.

 

 

 

Rejected Submission - Plan Start Month is not a valid value and over error threshold

Error Code Error Description Mapping to Business Rules
AIRTH211 Rejected Submission - Plan Start Month is not a valid value and over error threshold 1095C-062

 

Applicable IRS Business Rule (1095C-062) - If Form 1095C ‘StartMonthNumberCd’ has a value, then it must be "00", or “01”, or “02”, or “03”, or ”04”, or “05”, or “06”, or ‘07’, or ‘08’, or “09”, or “10”, or “11”, or “12”.

 

A large number of Greenshades clients received this error due to a spec issue on Greenshades' end which has been resolved. Although it was a spec issue, the IRS still requires that a correction be submitted for this error (per the Greenshades Compliance team). 

 

For those with this error in their error list returned by the IRS (when the original submission received a status of Acknowledged with Errors). Submit a correction for this error by indicating that the employee's form has been "corrected." Go through the process of creating and submitting a corrected e-file. 


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