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Talent Task - I-9 E-Signature Document with Adobe® Sign (Simple)

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Application Support Series: 
Talent Tasks - E-Signature Documents with Adobe Sign
This article is part of a series that describes the creation and usage of Talent Task E-Signature Documents.  This specific article is italicized and bold in the series table of contents below. 

Talent Tasks - Overview

Talent Task - I-9 E-Signature Document with Adobe Sign (Detailed)

Talent Task - I-9 E-Signature Document with Adobe Sign (Simple)

Talent Task - W-4 E-Signature Document with Adobe Sign

Adobe Sign Integration

 

 

Table of Contents

Overview

Adobe Sign Videos

Mapping Adobe Sign Document Fields to the Avionté Application

Set up an Adobe Sign Account

Add a Standard I-9 Form Template to Adobe Sign

Configure an I-9 Form in Adobe Sign

     Section 1. Employee Information and Attestation

     Section 1. Preparer and/or Translator Certification

     Section 2. Employer or Authorized Representative Review and Verification

          Section 2 - Employee Info from Section 1

          Section 2 - List A, List B, and List C

               Section 2 - List A - Block 1 - Identity and Employment Authorization

               Section 2 - List A - Block 2 - Identity and Employment Authorization

               Section 2 - List A - Block 3 - Identity and Employment Authorization

          Section 2 - List B - Identity

          Section 2 - List C - Employment Authorization

          Section 2 - Employer or Authorized Representative Review and Verification

      Section 3. Reverification and Rehires

 

 

Overview

Avionté partners with Adobe Sign® to provide electronic document services - PDFs of handbooks, W-4 form templates, I-9 Employment Verification templates, etc. 

 

This article provides:

  • setup instructions for an Adobe Sign account
  • steps to obtain a standard I-9 form from a government website
  • steps to save the standard I-9 form to your computer
  • a SIMPLIFIED configuration of an I-9 template so its fields accurately share information between Adobe Sign and Avionté.
  • steps to make the finished form available for repeated use as a template

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Adobe Sign Videos

Adobe Sign for Avionté Admins

 

 

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Adobe Sign for Avionté Recruiters

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Mapping Adobe Sign Document Fields to the Avionté Application 

When a form is pulled into an Adobe Sign account, its fields do not yet match the data expectations of the Avionté application.


The spreadsheet below is used to align or "map" the form's fields to the Avionté application's data labels. The values are in an American format (e.g. date = mm/dd/yy)

 

Click the icon to download the spreadsheet.

 

Excel.png

 

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Set up an Adobe Sign Account

An Adobe Sign account must be set up with your Avionté SAE (Strategic Account Executive). 

 

  1. Visit https://secure.na2.echosign.com/public/login to access the Adobe Sign account.
    Adobe3.png


  2. Sign into Adobe Sign. The dashboard displays.

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Add a Standard I-9 Form Template to Adobe Sign

  1. Visit a government website and download a standard form in PDF format to your computer.
  2. In the Adobe Sign Additional Functions area, click Add Template to Library. 
    AddTemplateToLibrary.png

  3. The Create a Library Template displays. Click Add Files.
    AddFiles.png

  4. Access the area where the downloaded I-9 is stored.
    SelectFiles.png

  5. Obtain the PDF. It is now available for editing in the Adobe Sign account.

  6. Name the template.
    I9NameTemplate.png

  7. In the lower-right, configure the Template Type and who can use this template. 

  8. Click Preview & Add Fields.

  9. The document displays and its fields are now able to be configured for proper communication with the Avionté application. 

    I9Truncated.png

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Configure an I-9 Form in Adobe Sign

This process explains how to configure and create a I-9 form so it can accurately share information with the Avionté application and can be used as a reusable template to send to talent.

 

While this process explains how to configure a I-9 step-by-step including specifically what to edit into the Adobe Sign fields, the mapping spreadsheet is linked above and available here:

 

Excel.png

 

 

Beginning with the Last Name (Family Name) field, this process will move field to field through the I-9, adding data fields and configuring what data should be populated.

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Section 1. Employee Information and Attestation

Section1.png

Note: The employee is referred to as "Participant 1".

 

Field Characteristics
Last Name 
  • Assigned To: Participant 1
  • Name = talent last name write
  • Check Required Box
First Name
  • Assigned To: Participant 1
  • Name = talent first name write
  • Check Required Box
Middle Initial
  • Assigned To: Participant 1
  • Name = talent middle name write
  • Check Required Box
  • Default Value N/A
Other Last Names Used (if any)
  • Assigned To: Participant 1
  • Name = talent previous aliases edit
  • Default Value N/A
Address
  • Assigned To: Participant 1
  • Name = talent street 1 write
  • Check Required Box
Apt Number
  • Assigned To: Participant 1
  • Name = talent street 2 write
  • Check Required Box
  • Default Value N/A
City or Town
  • Assigned To: Participant 1
  • Name = talent city write
  • Check Required Box
State
  • Assigned To: Participant 1
  • Name = talent state write
  • Check Required Box
  • Validation = String
  • Character Set = Letter
  • Max Length = 2
ZIP Code
  • Assigned To: Participant 1
  • Name = talent zip code write
  • Check Required Box
  • Validation Value US Zip
Date of Birth
  • Assigned To: Participant 1
  • Name = talent date of birth write
  • Check Required Box
  • Validation Date
  • Date Format mm/dd/yyyy
U.S. Social Security Number
  • Assigned To: Participant 1
  • Name = talent ssn write
  • Check Required Box
  • Validation Social Security Number
Employee's E-mail Address
  • Assigned To: Participant 1
  • Name = talent email address write
  • Check Required Box
  • Default Value N/A
Employee's Telephone Number
  • Assigned To: Participant 1
  • Name = talent primary phone write
  • Check Required Box
  • Validation Phone
  • Country US
A citizen of the United States
  • Field type = Data Fields > Check Box (4 of these)
  • Names = citizenship checkbox 1, citizenship checkbox 2, citizenship checkbox 3, citizenship checkbox 4
  • Assigned all to: Participant 1
  • Configuration for citizenship checkbox 1 (citizen):
    • Check Required Box
      • Conditions: Disable/Any:
        • citizenship checkbox 2 is Checked
        • citizenship checkbox 3 is Checked
        • citizenship checkbox 4 is Checked
  • Configuration for citizenship checkbox 2 (A noncitizen national of the United States)
    • Conditions: Disable/Any:
      • citizenship checkbox 3 is Checked
      • citizenship checkbox 4 is Checked
  • Configuration for citizenship checkbox 3 (A lawful permanent resident)
    • Conditions: Disable/Any:
      • citizenship checkbox 4 is Checked
    • Add a Text Input Field (at end of #3 citizenship line)
      • Assigned To: Participant 1
      • Conditions: Show/Any
      • citizenship checkbox 3 is Checked
  • Configuration for citizenship checkbox 4 (An alien authorized to work)
    • No additional configuration for checkbox
    • Add a Text Input Field for Date or N/A but don’t Require (at end of #4 citizenship line)
    • (1.) Add a Text Input Field
      • Check Required box
      • Assigned To: Participant 1
      • Conditions: Enable/All
      • citizenship checkbox 4 is Checked
      • Custom Field 4 = blank
      • Custom Field 5 = blank
    • (2.) Add a Text Input Field
      • Assigned To: Participant 1
      • Conditions: Enable/All
      • citizenship checkbox 4 is Checked
      • Custom Field 5 = blank
    • (3.) Add Text Input Field (passport number)
      • Assigned To: Participant 1
      • Conditions: Show/All
      • citizenship checkbox 4 is Checked
      • Add a 2nd Text Input Field (country of issuance):
        • Assigned To Participant 1
        • Conditions: Enable/Any
        • Custom Field 5 ≠ blank
Employee Signature
  • Assigned To: Participant 1
  • Check Required Box
Today's Date
  • Assigned To: Participant 1
Preparer and/or Translator Certification
  • Add Check Box for “A preparer(s) and/or translator(s) assisted ….”
  • Check Read Only Box
  • Default Value: Checked

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Section 1. Preparer and/or Translator Certification

SectionPreparer.png

Note: The preparer is referred to as "Participant 2".

Field Characteristics
Signature of Preparer or Translator
  • Signature
  • Assigned to Participant 2
  • Check Required Box
Today's Date
  • Signature Date
  • Assigned to Participant 2
Last Name 
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
First Name 
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
Address (Street Number and Name)
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
City or Town
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
State
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
  • Validation = String
  • Character Set = Letters
  • Max Length = 2
ZIP Code
  • Text Input field
  • Assigned to Participant 2
  • Check Required Box
  • Validation = US Zip

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Section 2. Employer or Authorized Representative Review and Verification

This process is used by an employer representative (recruiter, admin, et al.) when verifying the employee's identity. 

Section2Main.png

Note: The employee is referred to as "Participant 1." The reviewer is referred to as "Participant 3."

 

 

Section 2 - Employee Info from Section 1

EmployeeInfoFromSection1.png

 

Field Characteristics
Last Name
  • Assigned To: Participant 3
  • Check Required Box
First Name
  • Assigned To: Participant 3
  • Check Required Box
M.I.
  • Assigned to: Participant 3
Citizenship/Immigration Status
  • Assigned to: Participant 3

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Section 2 - List A, List B, and List C

Documents used for employment eligibility verification are recorded in this area. The area features columns with the first column (List A) organized into three blocks.

Section2DocumentAreas.png

Some fields - such as Document Title - require multiple elements. The Document Title field in List A's first block will have three, separate drop-down menus installed into the Document Title field. 

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Section 2 - List A - Block 1 - Identity and Employment Authorization 

 

ListAFirstSection.png

  

Field Characteristics
Document Title field – Requires 3 drop down boxes
  • Drop Down #1 Name = citizenship status 1 and 2
    • Assigned to Participant 3
    • Check Required Box
    • Drop Down Options =
      • N/A
      • S Passport
      • S Passport Card
    • Conditions = Show / Any:
      • citizenship checkbox 1 is checked
      • citizenship checkbox 2 is checked

  • Drop Down #2 Name = citizenship status 3
    • Assigned to Participant 3
    • Check Required Box
    • Drop Down Options =
      • N/A
      • Resident Card (Form I-551)
      • Alien Reg. Receipt Card (Form I-551)
      • Foreign Passport with Temp. I-551 Stamp
      • Foreign Passport with Temp. I-551 MRIV
      • Receipt Form I-94/I-94A w/ I-551 stamp, photo
      • Receipt Replacement Perm. Res. Card (Form I-551)
    • Conditions = Show / Any:
      • citizenship checkbox 3 is Checked

  • Drop Down #3 Name = citizenship status 4
    • Assigned to Participant 3
    • Check Required Box
    • Drop Down Options =
      • N/A
      • Employment Auth. Document (Form I-766)
      • Foreign Passport, work-authorized nonimmigrant
      • FMS Passport with Form I-94
      • RMI Passport with Form I-94
      • Receipt Replacement EAD (Form I-766)
      • Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)
      • Receipt Foreign Passport, work-authorized nonimmigrant
      • Receipt FSM Passport with Form I-94
      • Receipt RMI Passport with Form I-94
    • Conditions = Show / Any:
      • citizenship checkbox 4 is Checked
Issuing Authority field – Requires 10 total fields
  • Name = citizenship 1 and 2 issuing authority
    • Text Input Field
    • Assigned to Participant 3
    • Read Only Box Checked
    • Default Value = U.S. Department of State
    • Conditions = Show/Any:
      • citizenship status 1 and 2 = U.S. Passport, U.S. Passport Card

  • Name = citizenship 3 issuing authority 1
    • Drop Down
    • Assigned to Participant 3
    • Options =
      • S Citizenship and Immigration Services
      • DOJ Immigration and Naturalization Service
    • Conditions = Show / Any:
      • citizenship status 3 = “Perm. Resident Card (Form I-551)”

  • Name = citizenship 3 issuing authority 2
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = DOJ Immigration and Naturalization Service
    • Conditions = Show / Any:
      • citizenship status 3 = “Alien Reg. Receipt Card (Form I-551)”

  • Name = citizenship 3 and 4 issuing authority
    • Drop Down Field
    • Assigned to Participant 3
    • Options =
      • All countries: See list at bottom of page
    • Conditions = Show / Any:
      • citizenship status 3 = “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”
      • citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “Receipt Foreign Passport, work authorized nonimmigrant”

  • Name = citizenship 3 and 4 issuing authority 2
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = U.S. Department of Homeland Security
    • Conditions = Show / Any:
      • citizenship status 3 = “Receipt Form I-94/I-94A w/ I-551 stamp, photo”
      • citizenship status 4 = “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = citizenship 3 and 4 issuing authority 3
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = U.S Citizenship and Immigration Services
    • Conditions = Show / Any:
      • citizenship status 3 = “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “Employment Auth. Document (Form I-766)”, “Receipt Replacement EAD (Form I-766)”

  • Name = citizenship 4 issuing authority
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = Federal States of Micronesia
    • Conditions = Show / Any:
      • citizenship status 4 = “FMS Passport with Form I-94”, “Receipt FSM Passport with Form I-94”

  • Name = citizenship 4 issuing authority 2
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = Republic of the Marshall Islands
    • Conditions = Show / Any
      • citizenship status 4 = “RMI Passport with Form I-94”, “Receipt RMI Passport with Form I-94”

  • Name = issuing authority na field
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = N/A
    • Conditions = Show / Any
      • Citizenship status 1 and 2, citizenship status 3, citizenship status 4 = N/A
Document Number field – Requires 2 fields
  • Name = document number field
    • Text Input Field
    • Assigned to Participant 3
    • Conditions = Show / Any
      • Citizenship status 1 and 2, citizenship status 3 ≠ N/A

  • Name = document number na field
    • Text Input Field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2, citizenship status 3, citizenship status 4 = N/A
Expiration Date field – Requires 2 fields
  • Name = talent list a expiration date 1 write
    • Text Input Field
    • Assigned to Participant 3
    • Validation = Date
    • Date Format = mm/dd/yyyy
    • Conditions = Show / Any
      • citizenship status 1 and 2, citizenship status 3, citizenship status 4 ≠ N/A

  • Name = talent list a expiration date na
    • Test Input Field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2, citizenship status 3, citizenship status 4 = N/A

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Section 2 - List A - Block 2 - Identity and Employment Authorization

 

ListASecondSection.png

 

Field Characteristics
Document Title field #2 – Requires 4 fields
  • Name = document title 2 field 1
    • Text Input field
    • Assigned to Participant 3
    • Default Value = Machine-readable immigrant visa (MRIV)
    • Conditions = Show / Any
      • Citizenship status 3 = Foreign Passport with Temp. I-551 MRIV

  • Name = document title 2 field 2
    • Text Input field
    • Assigned to Participant 3
    • Default Value = Temporary I-551 Stamp
    • Conditions = Show / Any
      • Citizenship status 3 = Foreign Passport with Temp. I-551 Stamp

  • Name = document title 2 field 3
    • Drop Down field
    • Assigned to Participant 3
    • Options =
      • Form I-94/I-94A
      • Receipt Form I-94/I-94A
    • Conditions = Show / Any
      • citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”
Issuing Authority #2 field – Requires 3 fields
  • Name = issuing authority 2 field 1
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = issuing authority 2 field 2
    • Drop Down field
    • Assigned to Participant 3
    • Options =
      • S. Citizenship and Immigration Services
      • S. Customs and Border Protection
    • Conditions = Show / Any
      • citizenship status 3 = “Foreign Passport with Temp. I-551 Stamp”
      • citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94"

  • Name = issuing authority 2 field 3
    • Text Input field
    • Assigned to Participant 3
    • Default Value = U.S. Department of State
    • Conditions = Show / Any
      • citizenship status 3 = “Foreign Passport with Temp. I-551 MRIV”

Document Number #2 field – Requires 2 fields

  • Name = document number 2 field
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = document number 2 field 2
    • Text Input field
    • Assigned to Participant 3
    • Conditions = Show / Any
      • citizenship status 3 = “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”
      • citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”

Expiration Date #2 field – Requires 2 fields

  • Name = expiration date 2 field
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = talent list a expiration date 2 write
    • Text Input field
    • Assigned to Participant 3
    • Validation = Date
    • Date Format = mm/dd/yyyy
    • Conditions = Show / Any
      • citizenship status 3 = “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”
      • citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”

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Section 2 - List A - Block 3 - Identity and Employment Authorization

 

ListAThirdSection.png

 

Field Characteristics

Document Title field #3 – Requires 2 fields

  • Name = document title 3 field 1
    • Drop Down field
    • Assigned to Participant 3
    • Options =
      • N/A
      • Form I-20
      • Form DS-2019
    • Conditions = Show / Any
      • Citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”

  • Name = document title 3 field 2
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

Issuing Authority field #3 – Requires 2 fields

  • Name = issuing authority 3 field
    • Drop Down field
    • Assigned to Participant 3
    • Options =
      • S. Immigration and Customs Enforcement
      • US DOJ INS
      • N/A
    • Conditions = Show / Any
      • Citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”
    • Name = issuing authority 3 field 2
      • Text Input field
      • Assigned to Participant 3
      • Default Value = N/A
      • Select Read Only Check Box
      • Conditions = Show / Any
        • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
        • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
        • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

Document Number #3 field – Requires 2 fields

  • Name = document number 3 field
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = document number 3 field 2
    • Text Input field
    • Assigned to Participant 3
    • Conditions = Show / Any
      • Citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”
Expiration Date #3 field – Requires 2 fields
  • Name = expiration date 3 field na
    • Text Input field
    • Assigned to Participant 3
    • Default Value = N/A
    • Select Read Only Check Box
    • Conditions = Show / Any
      • citizenship status 1 and 2 = N/A, U.S. Passport, U.S. Passport Card
      • citizenship status 3 = “N/A”, “Perm. Resident Card (Form I-551)”, “Alien Reg. Receipt Card (Form I-551)”, “Foreign Passport with Temp. I-551 Stamp”, “Foreign Passport with Temp. I-551 MRIV”, “Receipt Form I-94/I-94A w/ I-551 stamp, photo”, “Receipt Replacement Perm. Res. Card (Form I-551)”
      • citizenship status 4 = “N/A”, “Employment Auth. Document (Form I-766)”, “FMS Passport with Form I-94”, “RMI Passport with Form I-94”, “Receipt Replacement EAD (Form I-766)”, “Receipt Form I-94/I-94A w/refugee stamp (or RE class of admission)”

  • Name = talent list a expiration date 3 write
    • Text Input field
    • Assigned to Participant 3
    • Validation = Date
    • Date Format = mm/dd/yyyy
    • Conditions = Show / Any
      • Citizenship status 4 = “Foreign Passport, work-authorized nonimmigrant”, “Receipt Foreign Passport, work-authorized nonimmigrant”, “Receipt FSM Passport with Form I-94”, “Receipt RMI Passport with Form I-94”

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Section 2 - List B - Identity

 

ListB.png

 

Field  Characteristics

Document Title – Requires 2 fields

  • Name = list b document title 1
    • Drop Down field
    • Assigned to Participant 3
    • Options:
      • N/A
      • Driver's license issued by state/territory
      • ID card issued by state/territory
      • Government ID
      • School ID
      • Voter registration card
      • S. Military card
      • S. Military draft record
      • Military dependent's ID card
      • USCG Merchant Mariner card
      • Native American tribal document
      • Canadian driver's license
      • School record (under age 18)
      • Report card (under age 18)
      • Clinic record (under age 18)
      • Doctor record (under age 18)
      • Hospital record (under age 18)
      • Day-care record (under age 18)
      • Nursery School record (under age 18)
      • Individual under Age 18
      • Special Placement
      • Receipt Replacement Driver's License
      • Receipt Replacement ID Card
      • Receipt Replacement Government ID
      • Receipt Replacement School ID
      • Receipt Replacement Voter Reg. Card
      • Receipt Replacement U.S Military card
      • Receipt Replacement Military Draft Record
      • Receipt Replacement Military Dep. Card
      • Receipt Replacement Merchant Mariner Card
      • Receipt Replacement Native American Tribal Doc
      • Receipt Replacement Canadian DL.
      • Receipt Replacement School Record (under age 18)
      • Receipt Replacement Report Card (under age 18)
      • Receipt Replacement Clinic Record (under age 18)
      • Receipt Replacement Doctor Record (under age 18)
      • Receipt Replace. Hospital Record (under age 18)
      • Receipt Replace. Day-Care Record (under age 18)
      • Receipt Replace. Nursery School Record (under age 18)
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list b document title 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A

Issuing Authority – Requires 2 fields

  • Name = list b issuing authority 1
    • Text Input field
    • Assigned to Participant 3
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list b issuing authority 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A
Document Number – Requires 2 fields
  • Name = list b document number 1
    • Text Input field
    • Assigned to Participant 3
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list b document number 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A
Expiration Date – Requires 2 fields
  • Name = talent list b expiration date 1 write
    • Text Input field
    • Assigned to Participant 3
    • Validation = Date
    • Date Formant = mm/dd/yyyy
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list b expiration date 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A

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Section 2 - List C - Employment Authorization

ListC.png

 

Field Characteristics
Document Title – Requires 2 fields
  • Name = list c document title 1
    • Drop Down field
    • Assigned to Participant 3
    • Options:
      • N/A
      • Social Security Card (Unrestricted)
      • Form FS-545
      • Form DS-1350
      • Form FS-240
      • S Birth certificate
      • Native American tribal document
      • Form I-197
      • Form I-179
      • Employment auth. document (DHS)
      • Receipt Replace. Unrestricted SS Card
      • Receipt Replacement Birth Certificate
      • Receipt Replace.Native American Tribal Doc.
      • Receipt Replace. Employment Auth. Doc. (DHS)
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list c document title 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A
Issuing Authority – Requires 2 fields
  • Name = list c issuing authority 1
    • Text Input field
    • Assigned to Participant 3
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list c issuing authority 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A

Document Number – Requires 2 fields

  • Name = list c document number 1
    • Text Input field
    • Assigned to Participant 3
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list c document number 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A

Expiration Date – Requires 2 fields

  • Name = talent list c expiration date 1 write
    • Text Input field
    • Assigned to Participant 3
    • Validation = Date
    • Date Formant = mm/dd/yyyy
    • Conditions: Show / Any
      • citizenship status 1 and 2 = N/A
      • citizenship status 3 = N/A
      • citizenship status 4 = N/A

  • Name = list c expiration date 2
    • Text Input field
    • Assigned to Participant 3
    • Check Read Only Box
    • Default Value = N/A
    • Conditions: Show / Any
      • citizenship status 1 and 2 ≠ N/A
      • citizenship status 3 ≠ N/A
      • citizenship status 4 ≠ N/A

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Section 2 - Employer or Authorized Representative Review and Verification

CertRepMain.png

 

Field Characteristics
Employee first day of employment
  • Assigned To: Participant 3
  • Validation: Date
  • Date Format: US mm/dd/yyyy

Signature of Employer or Authorized Rep

  • Assigned To: Participant 3
  • Check Required Box

Today's Date

  • Assigned to: Participant 3
  • Field Type: Date
  • Date Format: mm/dd/yyyy

Title of Employer

  • Assigned to: Participant 3
  • Check Required Box

Last Name of Employer or Authorized Rep

  • Assigned to: Participant 3
  • Check Required Box

First Name of Employer or Authorized Rep

  • Assigned to: Participant 3
  • Check Required Box

Employer’s Business or Organization Name

  • talent task employer name read
  • Assigned To: Participant 3
  • Check Read Only Box

Employer’s Business or Organization Address

  • talent task employer street 1 read
  • Assigned To: Participant 3
  • Check Read Only Box

Employer’s City or Town

  • talent task employer city read
  • Assigned To: Participant 3
  • Check Read Only Box

Employer’s State

  • talent task employer state read
  • Assigned To: Participant 3
  • Check Read Only Box
  • Validation = String
  • Character Set = Letters
  • Max Length = 2

Employer’s Zip Code

  • talent task employer zip read
  • Assigned To: Participant 3
  • Check Read Only Box
  • Validation = US Zip

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Section 3. Reverification and Rehires

This process is used by an employer representative (recruiter, admin, et al.) when re-verifying the employee's identity or re-hiring an employee. 

 

Adobe Sign does not accommodate editing in Section 3.

Section3_main.png

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