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Talent Card Profile - Personal Tab

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Overview

The Personal tab under the talent's Profile QuickLink contains information such as contact information, associated documents, and job and salary expectations. 

 

Profile_-_Personal_Tab.png

 

 

 

 

 

General Information

The General Information area features basic info such as the talent's name and the branch for which they work. 

Profile_-_Personal_Tab_General_Information.png

 

Element Description
First name The candidate's first name.
Middle name The candidate's middle name.
Last name The candidate's last name.
Branch The agency branch with which the candidate interacts.
Talent Module Theme The title of the theme that has been applied to the talent module.
Tax credit status A determination based on WOTC results. 
Nickname The talent's nickname (e.g. "Peggy" is a common nickname for "Margaret")
SSN The talent's social security number. 

 

 

 

Edit General Information

 

  1. Select the   icon to edit any field in a candidate's existing contact information.

  2. Click on a field to edit the information.

  3. Click Done to save the changes and close the pop-up window.

 

 

 

 

 

Contact Information

 

Note: Contact methods may vary depending on settings in the Avionté Core application. 

Element Description
Home Phone A home phone number for the talent.
Other Phone An alternative phone number for the talent; sometimes a friend or relative's phone number.
Email The candidate's primary email address.
Cell Phone The candidate's cell phone.
Emergency Phone A phone number other than the talent's number to be used in the event the talent is affected by an emergency.

 

 

Edit Contact Information

 

 

  1. Select the   icon to edit any field in a candidate's existing contact information.

  2. Click on a field to edit the information.

  3. Click a star, , next to a field to highlight it as the preferred contact method.

  4. Select Done to save the changes and close the pop-up window.

 

 

 

 

 

Addresses

 

Element Description
Home The candidate's home address.
Alternate The candidate's alternate home address.

 

 

 

Primary Resident Address

Though a Candidate can have multiple addresses, the first address entered for the Talent is known as the Primary Resident Address. This address can be edited, but may not be deleted. An error message will generate if an attempt is made to delete the Primary Resident Address.

 

 

 

 

Add an Address

 

 

 

  1. Select the  icon to add an address to the candidate's profile.

  2. Click on a field to enter information.

  3. Click Done to save the address and close the pop-up window.

 

 

 

Edit Address

 

 

 

  1. Hover the mouse on the right side of the address. The edit and delete buttons icons will appear.

  2. Select the  icon to edit any field in a candidate's existing address.

  3. Click on a field to enter information.

  4. Click Done to save the address and close the pop-up window.


 

 

 

Acknowledgements

The Acknowledgements area displays the talent's affirmations of activity. For instance, when a candidate applies to a position, they may be asked to sign a document that states "The information being offered is accurate to the best of my knowledge.' The signature document is saved in this area. 

 

 

 

 

Job and salary expectations

 

Element Description
Current salary The salary the candidate most recently earned.
Min salary expected The salary the candidate is willing to accept for the position.
Job titles Position titles in which the candidate is interested.

 

 

Edit Job and salary expectations

 

  1. Select the  icon to edit data in the candidate's Job and salary expectations fields.

  2. Click on a field to enter information. 
    1. After entering text in the Job Titles field, click the   icon to add the title to the list of positions sought.
      • Remove a title by selecting the  icon next to the corresponding title.

  3. Click Done to save the changes and close the pop-up window.

 

 

 

Documents

The Documents section contains any relevant attachments (resume, driver's license, etc.) that have been added to the candidate's profile. Documents from the Employee > Documents tab of the core application will display here in addition to Documents added via the Recruiter Module. Documents from the Recruiter Module, including Adobe E-Signature Documents, will display in the Documents section of the Recruiter Module and the Employee > Documents screen in the Avionté core application.

 

 

Add a Document

 

  1. Select the  icon to add a document to the candidate's profile. The Add document window will display.



  2. Click on the Select type field to categorize the type of document about to be uploaded. 

  3. Click the  icon to browse the computer's folders. 

  4. Navigate to the file in the computer's folders to be uploaded.

  5. Double-click the file or select Open when the file is highlighted.

  6. Once a file has been selected, the buttons at the bottom of the window update to display three options. Select one of the options to upload and parse the resume, only upload the resume, or cancel and close the window.



    Action Description

    Upload and Parse

    (available if Type of document = Resume)

    Uploads AND parses the resume.

    Upload Uploads the document (does not parse).
    Cancel Closes the window and cancels any action that was done in the Add Document window.


  7. Click Done when action has been completed.

 

 

Parse a Resume

When a document is added as "Resume" and the Upload & Parse button is selected, the system performs a check for an existing resume. A resume can be parsed for both new and existing employees.


Parsing a Resume for a New Employee

The system checks for duplicate employees when a resume is parsed. The system will perform two checks; an email duplicate check and a duplicate check. The system checks for a duplicate email first. 

If the system finds a duplicate email, then the following error message will display: 

 

The system will do an additional duplicate check based on the Talent's name and contact method. 

The system checks the following information in this order:

  • If email is found in the parsed resume, the combination to check will be (First name, Last name and email) against current employees. 

  • If no email is found, but cell phone is found in the parsed resume, the combination to check will be (First name, Last name and cell phone) against current employees.

  • If no cell phone, but home phone is found in the parsed resume, the combination to check will be (First name, Last name and cell phone) against current employees.

 

If a duplicate record is found, then the following message will display: 

 

 

 

Parsing a Resume for an Existing Employee

The system checks for duplicate employees when a resume is parsed. The system will perform two checks; an email duplicate check and a match check. The system checks for a duplicate email first. 



If the system finds a duplicate email address in the system, then the following error message will display: 

 

The system then performs a Match Check to see how much of the content already exists in the system. This is to prevent an employee's information from being updated by the wrong resume. 

The system checks the following information in this order:

  • If email is found in the parsed resume, the combination to check will be (First name, Last name and email) against current employees. 

  • If no email is found, but cell phone is found in the parsed resume, the combination to check will be (First name, Last name and cell phone) against current employees.

  • If no cell phone, but home phone is found in the parsed resume, the combination to check will be (First name, Last name and cell phone) against current employees.


If a conflict is found, the parser window will display a warning message reading "The name and/or email address on this resume do not match the name and/or email address currently recorded for this talent. If you proceed, the resume will be parsed, but the name and email address of the talent will remain unchanged. You may manually edit the name and email address later in the Talent Profile QuickLink. Continue to parse resume? 



 

If there is no conflict, the system will display a message reading: Upload successful! The name and/or email address on this resume do not match the name and/or email address currently recorded for this talent. If you proceed, the resume will be parsed, but the name and email address of the talent will remain unchanged. You may manually edit the name and email address later in the Talent Profile QuickLink. Continue to parse resume? 

 

 

 

 

 

Delete a Document

 

 

 

  1. Click the  icon to the right of the document to be deleted. A confirmation window will display.
    Note: An existing parsed resume cannot be deleted from a profile unless it is replaced by another parsed document resume.




  2. Select Yes to confirm the deletion.

 

 

 

 

Order History



The Order History area displays a log of order activity related to the candidate. When an offer is made to the candidate, the result of the action is displayed here. Reference checks can be sent using the aRefChex integration from the Order History area by clicking the Request reference check button.

 

 

 

Request Reference Check

If orders in your Talent Profile > Order History section have a Request reference check option, you may submit a reference check request through the aRefChex integration. Visit the aRefChex integration article for details. 


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1 Comments

  • Avatar
    jendye

    Could we please also specify for the user that legacy E-Signature documents deriving from the Legacy portals, which display on the Suite>Employee>Documents>E-documents tab are not meant to display on the Personal Tab>Documents section in the Recruiter module?


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