The most recent release of AviontéBOLD allows your Talent to access their W2's electronically. You can minimize the number of W2's that need to be printed if you take advantage of this feature.
W2 Electronic Access:
Administrators: To display W2’s on the Talent access area, go to Utilities > Talent Profiles and toggle On the W2 area, under the Pay History section.
This will activate the W2 section on the Talent access area, in Pay History.
During your year-end processing, once you have flagged the quarter complete (for more information on this process see: Year-End: W2 Process Guide) W2’s will be accessible via the Talent access area.
To collect consent from your Talent to receive an electronic W2, we are providing an Adobe Sign mapping to collect this data. This will allow you to create an electronic signature form using Adobe Sign. In the field on the Adobe Sign form where you allow your Talent to indicate that yes, they would like to receive an electronic W2, we can use the field name of “Electronic W2 Consent”. Please feel free to configure this field as you like, but to ensure the data flows back into Avionte you will need to have a "yes" value and a "no" value that match the drop down for the electronic consent field in Avionte.
This will ensure that the yes or no selection from the Talent will populate into the Talent > Tax > Electronic W2 Consent field. The benefit of this is that, when you are processing your W2’s at the end of the year and are running your W2 report, you can choose not to include those who want to receive it electronically. This will minimize the number of printed W2’s.
Note: If you turn on the W2 section of the Talent access area, W2’s will display for all Talent regardless of whether or not they have opted in for an electronic W2. The consent portion is to help you manage which W2’s need to be printed. The goal of this is to help make your year-end W2 process more electronic, and thereby convenient.