Spring 2020 Release Training

View Avionte's training on features released March-May 2020:

AviontéBOLD

CONNECT MODULE

Features

[NEW] Placement Views for Recruiters

This provides Recruiters a view into placement details in a few additional areas to ensure they have the right data in their workflows to make strong hiring decisions.
Placement data view locations:
- Company – Jobs
- Talent Search – Preview Aside
- Talent Profile – Placement tab

Screenshot: Talent Search - Preview Aside

Screenshot: Talent Profile - Placement Tab

Screenshot: Company - Jobs

[NEW] Talent Start Email

You can now email personalized start details to your Talent.

Setup is done in the System Email Settings screen > System Email Templates section.
Go to the Start Sheet Email Templates option, and click the icon.

Knowledge Base article link: Talent Start Sheet Email
Screenshots:
This opens the screen to create and edit start sheet templates.
When a job is assigned, the Send Start Sheet option will appear at the bottom of the aside.
Set the Switch to On, and click Assign Talent.

Alternatively, you can click the icon on the Hired Details section of the Jobs page to send a start sheet.

As another option, you can click the Select Start Sheet button at the bottom of the Nominated pane in the Jobs page.

[ENHANCEMENT] Report Permissions

Some of you grant viewing access to users based on their branch. Now reports also reflect these permissions.

We added this feature because there were reports that did not lock down their information. This was true even when the user was not provided branch access.

The logic that determines which reports to show is different depending on the report. For example, the system restricts the Starts Report based on Company permissions.

Knowledge base article link: Report Permissions

[ENHANCEMENT] Batch Hours Import Enhancements

You can now include both leave types and expense types as a part of the batch hours import process.

Knowledge base article link: Batch Hours Mass Upload

ENHANCEMENT | Filter out applicants by placement and talent status

When you are reviewing candidates in the TI Ideal bucket of the Job > Talent screen, you only want to see applicants you could place on assignment to the job. Talent with a DNA talent status or who are an active contractors will not be included in the TI Ideal results.

In the Job > Talent Screen > TI Ideal section, the applicant list has been filtered so it does not include the following:

Applicants with a "DNA" talent status
Applicants that are active contractors (based on placement status)

Screenshot - Example Job with TI Ideal results:

Screenshot: Talent Status example

Screenshot: Placement Status example

For more information, please see the User Story 26369: Job TI Ideal List | Filter out applicants by placement and talent status.

ATTRACT MODULE

FEATURES

[ENHANCEMENT] Group Time Management

This provides Company Contacts the access necessary to enter time on behalf of their contractors.

Knowledge base article link: Group Time Management

Screenshot: Company / Job Setup

Assign on Job

Screenshot: Contact Experience

[ENHANCEMENT] Mass Approve/Decline of Timesheets

For Contacts approving multiple timesheets they now will have access from the Contact experience to select all timesheets pending and choose to approve or decline them all.

Knowledge base article link: Timesheets - Submitting and Approving Time

[ENHANCEMENT] BOLD Adobe Sign Standard Template Updates

We have an updated version of the I-9 available that reflects new details regarding COVID-19 as well as a number of new state W4 documents.

For all using Adobe Sign these standard templates have been activated and are called "Form I-9 with Preparer (Rev. 10/21/2019)"
If you don't see these new templates, please enter a support ticket and we will ensure they are activated.
Knowledge base article link: Adobe Sign: Standard Templates and Creating & Mapping New Templates

[ENHANCEMENT] Onboarding - Adobe Sign Enhancements

Adobe Sign – prefill functionality

This will replace our recruiter signs first functionality and will allow a user to move right on to complete fields configured as “Prefill” on an Adobe Sign template. This removes a step in the process where a recruiter would send out tasks and had to return to those that were “Recruiter Signs first” and take action on them. It also allows for proper utilization of the prefill functions provided by Adobe Sign.

Adobe Sign – combining multiple templates to send as one signing agreement

For those utilizing packets, we now have the ability to combine all Adobe Sign templates (except for I-9’s) into 1 signing agreement. This means you will be charged for 1 signature for these documents and the Talent will complete all in 1 signing session. However, we will ensure individual access to each item once complete from the Documents area.

[ENHANCEMENT] Onboarding Mobile Experience Enhancements

We determined that 50% of those accessing our Talent experience are doing so via a mobile device. Due to this activity, we are releasing some enhancements to the Onboarding mobile experience to better support out Talent users.

ECOSYSTEM: Partnerships

[PARTNERSHIP] BOLD Front + Back Office: Direct Deposit Bank in BOLD Now Respecting Prenote Requirement

If IsPrenoteRequired is set to False for the supplier the employee branch is under, then when a direct deposit bank is entered in BOLD, we will set Prenote Send Date & Prenote Approve Date to today's date.
If IsPrenoteRequired is set to True for the supplier the employee branch is under, then when a direct deposit bank is entered in BOLD, we will set Prenote Send Date & Prenote Approve Date to NULL.

Screenshot: ConfigOption Property IsPrenoteRequired

Screenshot: Prenote Send and Approve Dates

[PARTNERSHIP] BOLD Back Office: Increase PeopleNet sender frequency

'Instant Send' functionality in the PeopleNet integration ceased to function with the move to BOLD Front Office. To compensate, we've increased the frequency that assignments are exported to PeopleNet from nightly to hourly.

AviontéAERO

Description

Features

[ENHANCEMENT] Adobe Sign Standard Template in Talent Module

We have an updated version of the I-9 available that reflects new details regarding COVID-19 as well as a number of new state W4 documents.

For all using Adobe Sign as a part of AviontéAERO these standard templates have been activated and are called "Form I-9 with Preparer (Rev. 10/21/2019)"
These can be turned on and permissioned for use in your Admin > Talent module setting > Onboarding > E-Signature Template area
If you don't see these new templates, please enter a support ticket and we will ensure they are activated
Knowledge base article link: Adobe Sign: Standard Templates and Creating & Mapping New Templates

AviontéCLASSIC

BACK OFFICE

Features

[NEW FEATURE] Local Minimum Wage Support

Local Minimum Wages supersede Federal and State Minimum Wages and are more beneficial to the employee.
This is in response to your requests that we add the ability for the system to reference this wage base to keep you in compliance.

The Local Minimum Wage base is available to configure in ADMIN TOOLS > SUPPLIER > LOCALITY/COUNTRY > LOCALITY > CITY > LOCALITY MIN WAGE.

Knowledge Base link: Local Minimum Wage

Back Office - Display Check Reversals on Legacy Portals

Gives you the option to show all check transactions. Previously, we were hiding voids and reversals.

Knowledge Base Article link: Display Check Reversals on Legacy Portal

[NEW FEATURE] Invoice Corrections - Fast Zeroing out of Billing Units

This will relieve you of the manual process of zeroing out billing units on a transaction by transaction basis, and should help you save time.

This feature will allow you to void an entire invoice instead of having to do it per transaction. You will receive a confirmation dialog box stating that you won’t be able to edit individual transactions related to the invoice and will 0 out the transaction and invoice. In addition, if you need to regenerate the original bill units, you are presented with that option.

Knowledge Base article link: Invoice Corrections - Fast Zeroing out of Billing Units

[NEW FEATURE] Back Office: Flexible Spending Accounts

Employees can contribute pretax dollars into an account that can ultimately reduce out-of-pocket costs for medical, dental, and vision expenses.
Flexible Spending Account [FSA] has a pretax annual limit for 2020 of $2750.00.
Knowledge Base article link: Flexible Spending Account

[NEW FEATURE] Dependent Care

Employees can contribute pretax dollars into an account that can ultimately reduce out-of-pocket costs for dependent care expenses.
Dependent Care [DC] which has a pretax annual limit for 2020 of $5000.00.
Knowledge Base article link: Dependent Care

BACK OFFICE: Certificate of Non-Residency Functionality [CERT_NR]

This will ensure employers are compliant in gathering all certificates of non-residency and having the correct tax calculation.
This will help you adhere to multi-state compliance. The responsibility of the employer is to set this value at an employee level for the work jurisdiction only after they have received the filled out Certificate of Non-Residency form from the employee. Otherwise, by law the Non-resident tax withholding must calculate.
Knowledge Base: Certificate of Non-Residency

[NEW FEATURE] Support for COVID-19 Sick and Family Leave Plans

This feature should help you facilitate Emergency Paid Sick Leave and Emergency Family Leave for employees that get sick or have to take care of a family member. Effective 4/1/2020.
This should help you manage your employees that may need to take advantage of this government benefit.
Knowledge Base article: COVID-19 Sick and Family Leave Plans

[NEW FEATURE] Back Office I-9 Document Purge

Our objective with this task was to free up database space for the Avionté system. This should enable your instances to work more efficiently and smoothly.
You are able to purge I-9 documents that are 3 years old from the current date for active employees OR 1 year after an employee is no longer working for you. This achieves the related compliance objectives of not holding onto I-9 documents past 3 years for active employees and past one year for employees no longer employed.
Please be aware that the date ranges are based off of week worked.
A knowledge base article describing this feature in more detail is here: https://avionteclassicsupport.zendesk.com/hc/en-us/articles/360046182974

AviontéCLASSIC: Core

[NEW FEATURE] Add WC Claim Actions to Employee Section

This is available in Employee > Action menu > Employee WC Claims; you should be able to get to an existing WC claim instead of searching for it in the WC Claim sub menu.

[NEW FEATURE] Ability to display check reversals and voids on legacy portals

We have added the ability for you to turn on whether you would like reversed or voided checks to appear in the employee portal.

[NEW FEATURE] Add Portal Property to hide pay rate on employee time card detail page

A Portal property is available to hide the pay rate on employee time card details page.

Calendar Tasks

Previously, the Calendar task did not save an existing reoccurring item; it created a new one instead.

Now it will create one row per day and update the existing variance based on what is entered in the dialog. This will result in no additional items in the view, but will show the variance in the view instead.

Configuration

[ENHANCEMENT] Add configuration option to limit how far back an AR date can be posted

We added a configuration option to limit the number of days that you enter in a payment date for Account Receivables. When entering in a date that is outside the setting the user will receive an error to contact their administrator. This should alleviate accidentally posting payments in previous quarters or years.

The MaxDaysPostedDateAR property limits how far back users can posted an AR payment in the system. This helps to prevent entering payments in previous quarters or years.

MaxDaysPostedDateAR properties

Property Location:	Config Option > Branch > Branch Setting
Default	Blank
Valid values:	Blank (which implies no maximum) or Numeric Value for number of days. Example: If the Config Option is set to 15, users will not be able to post a payment for 16+ days back from today's date.
Where the setting is reflected...	Back Office > AR

Knowledge base article: Config Option - MaxDaysPostedDateAR