Benefits in a Card - Back office Setup and Use

This article provides guidance on setting up and integrating Benefits in a Card (BIC) within Avionte Back Office, covering the initial integration setup.

Useful links

Admin Tools: Transaction Types
Add/Edit Transaction Types

Transaction Type Groups

CHAPTERS:

Setup
Payroll Processing

Setup

Refer to the above links to create a Deduction Category called "Benefits in a Card" in your Back Office instance. Create Transaction Types relevant to BIC enrollment plans and ensure that you select the Deduction Category as "Benefits in a Card" for all those transaction types.

When creating BIC Transaction Types, ensure to add a system name that is exactly the same as the plan name in BIC without including any spaces. Work with your BIC representative to get the exact plan names to setup in Avionte.

For Example: 

Note: Ensuring the creation of the right Deduction Category and Transaction Types under that category is very important for the integration to work seamlessly.

Create a new Transaction Type Group Actions > Admin tools > Transaction Type > Groups

Ensure that the Name of the Group is "BIC Talent Benefits"

You can search all the relevant BIC Transaction Types created above in the previous step, add them to the BIC Talent Benefits Group by clicking on the Assign icon. Make sure you have added all the plans to the Group.

Note: Ensuring the creation of the right Transaction Type Group and adding the BIC Transaction Types under that category is crucial for the integration to work seamlessly.

Payroll Processing

Employee deductions automatically setup using this integration, will always be flagged during payroll processing. This is done in order to allow users to review the automatically set deductions and make changes if necessary before posting the payroll. Once reviewed, users should be able to remove the flag if further changes are not required.

Once the payroll is processed, BIC deductions are withheld for the employee based on the setup. Once you post the payroll, the deduction information is sent to BIC automatically for further processing.