AviontéCLASSIC Back Office Release Notes - January 2025

🚀 What's New

Release Date: 01/31/2025

1. CA Payroll | Create a calculated value for Provincial tax to be display on paystubs

Improvement: New Configuration Option for Displaying Provincial Taxes on Paychecks

We are introducing a new configuration option to enhance the payroll experience for Staffing Agencies processing payroll in Canada. This update aims to reduce confusion regarding the display of provincial taxes on employee paychecks.

Key Updates:

• New Configuration Property: A new setting, ShowProvincialTaxInCheck, is now available under the Employer configuration.
• Default Setting: By default, this option is set to FALSE, maintaining the current paycheck display where only Federal Withholding Tax (FWT) is shown.
  
  
  
  
• When Enabled (TRUE):
  • Provincial Withholding Tax (PWT) will be displayed separately from FWT on paychecks and in paycheck emails.
  • The tax amounts remain unchanged—this update only affects the display of taxes.
• No Impact on Application Display & Filings:
  • The application will continue to show FWT only in tax-related views.
  • T4 filings remain unchanged, ensuring compliance with Canadian tax reporting requirements.

How does this impact you?

• This update provides greater clarity for staffing agencies new to Canadian payroll, helping them better interpret employee paychecks while maintaining accurate tax reporting.

KB Article: Config Option - ShowProvincialTaxinCheck

2. Greenshades | Negative State Withholding error

Improvement: Error Handling for Negative State Withholding in Greenshades

We have introduced a new validation to prevent errors in state withholding reporting when generating Greenshades files.

Key Updates:

• New Error Check: When processing payroll through Weekly Process > Generate Greenshades > Generate Feed & XML, the system will now validate state withholding amounts.
• Error Trigger: If any state withholding amount is negative for a given quarter, an error message will be generated, preventing the feed from being processed.
• Purpose: This ensures accurate tax reporting and prevents submission issues related to negative withholdings in Greenshades.

How does this impact you?

• This update enhances compliance and data accuracy, reducing errors in payroll tax filings. For further details, please refer to our documentation or contact support.
  
  
  

3. rapid! | Option to default funding type to Instant pay when selecting Rapid

Improvement: New Configuration Option for Default Funding Type

We have added a new configuration option under Branch Settings to set a default funding type for employee payments.

Key Updates:

• New Config Option: A Default Funding Type setting is now available under Branch Settings.
• Available Options: Users can set the default funding type to either ACH or Instant Pay.
• Default Behavior: If no selection is made, ACH will be used as the default funding type.
• Functionality: When an Account Type of rapid! PayCard is selected for an employee's bank account, the funding type will automatically default to the configured value.

How does this impact you?

• This update streamlines payroll processing by ensuring consistency in funding type selection.

🚀 What's New

Release Date: 01/17/2025

1. Audit | Update audit on Agency/Vendor field

Improvement: Enhanced Auditing for Agency/Vendor Field in BO

We are excited to announce the addition of auditing functionality to the Agency/Vendor field in the Back Office (BO). This enhancement ensures all changes are transparently tracked and logged, providing greater accountability and visibility.

Key Updates:

• Talent Records: Any change made to the Agency/Vendor field on a talent record will now be tracked and recorded in the Employee Log.
• Deductions: Changes made to the Agency field on deductions will also be tracked and visible in the Employee Log.
• Contributions: Updates to the Agency field on contributions are logged in the Employee Log as well.
  
  

How does this impact you?

• This update provides:

  • Improved auditability for critical updates to talent records, deductions, and contributions.

  • Centralized tracking within the Employee Log for easier review and monitoring.
    
    

2. Accruals | Update Amount Used YTD Amount

Improvement: Accruals - Updated YTD Amount Used Calculation

We have made an important update to the calculation of Amount Used YTD for accruals to ensure consistency and accuracy with the Accrual History tab.

Key Updates:

• The Amount Used YTD is now calculated based on the Accounting Period, aligning with the methodology used in the Accrual History tab.
• Previously, the Amount Used YTD was calculated based on the check date, which could result in discrepancies.
• With this update, the Accrual History tab total will be the definitive source for accurate accrual tracking.
  
  

How does this impact you?

• Ensures uniformity between the Amount Used YTD and the Accrual History tab.
• Provides more reliable and accurate accrual reporting by reflecting the period worked rather than the check date.
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🚀 What's New

Release Date: 01/03/2025

1. Connecticut Sick Leave Updates to existing [Effective 01/01/2025]

Improvement: Update to Sick Leave Accrual Plan (Sick Leave_CT)

The existing Sick Leave_CT accrual plan has been updated with the following changes:

Updated Fields:

• Accrual Plan: Sick Leave_CT
• City/County: N/A
• State: CT
• Effective Date: 1/1/2025
• Hours to Accrue 1 Hour: 30
• Gap Days: 0
• Days Before Use: 120
• Pay Period Limit: 0 (Unlimited)
• Yearly Limit: 40
• Allowed Carry Over Hours: 40 (1 = Unlimited)
• Date Based On: Anniversary
• Max Accrual Balance: 40 (0 = Unlimited)
• Initial Balance: 0, N/A
• Unlimited Carry Over: 0 (0 = Not Unlimited; follows Allowed Carry Over value)
• Add to Automatically Insert: Yes

Compliance Reference:

• This update aligns with Connecticut state legislation. For full details, refer to the compliance artifact:
  Connecticut Legislation - HB 5005

How does this impact you?

• These changes ensure compliance with state regulations and provide clear guidelines for accrual and usage policies.

KB Article: Sick Leave (Accrual) Overview