Avionté CLASSIC Back Office Release Notes - January 2022

What?

Config Option to allow Banking information to contain dashes/hyphen

Why did we do that?

This enhancement will allow the user to configure the ability to enter banking information that require the hyphens will not reject for a missing hyphen.

Config Option AllowHyphenatedDirectDepositAccountNumber

to allow the inclusion on hyphens in the account number.

Admin Tools > System > Config Option > Config Option by FKName > AllowHyphenatedDirectDepositAccountNumber

What?

NY Covid Paid Sick Leave

Why did we do that?

This compliance update will allow the user to apply the new paid sick leave for those employees who need time off for quarantine or sick for COVID-19.

Employers with over 100 employees/any public employer regardless of size must provide at least 14 days of paid sick leave:

-         Front loaded 112 hours

-         Can use up to 3 occurrences of quarantine/sick for COVID. No more than 3 times allowed

o   Time Entry DRM: Employee has more than 3 separate occurrences of the NY COVID-19 Sick Leave

-         Use in conjunction with Transaction Type: NY – COVID Leave

What?

We added the availability of an automated method to create a flat amount for the Covid Billing Fee. We have added:

1.      Config Options [System Settings Property]

·        UseCovidBilling [Config option Value = True, to make the Covid Billing available on Customer sub-menu, expand Back Office Setup and select Billing Setup.]

Once this is configured, upon entering time for any active assignment create the CovidFee billing transaction automatically will default a value of 1 in the BILL UNIT field and pull in the COVID FEE AMOUNT that the customer has configured. 

·        DefaultCovidBillingAmount to set the default Covid Fee amount to be automatically applied.

2.      Billing Setup options [Customer sub-menu>Back Office Setup>Billing Setup]

·        Covid Billing Fee – defaulted with value from the DefaultCovidBillingAmount configuration. Not editable unless Override System Setup is checked.

·        Override System Setup – defaulted unchecked. If checkbox is selected, the Covid Billing Fee is editable to configure and override Covid Fee value to auto-create in time entry.

Why did we do that?

This will introduce the ability to bill customers for Covid tracing.

What?

We have made the following compliance default exemption amount updates effective 1/1/2022:

·        Federal Claim Code: updated to 14,398

·        British Columbia Claim Code: updated to 11,302

·        Manitoba Claim Code: updated to 10,145

·        New Brunswick Claim Code: updated to 10,817

·        Newfoundland and Labrador Claim Code: updated to 9,803

·        Northwest Territories Claim Code: updated to 15,609

·        Nova Scotia Claim Code: updated to 8,481

·        Nunavut Claim Code: updated to 16,862

·        Ontario Claim Code: updated to 11,141

·        Prince Edward Island Claim Code: updated to 11,250

·        Quebec Claim Code: updated to 16,143

·        Saskatchewan Claim Code: updated to 16,615

Why did we do that?

To adhere to Canada Revenue Agencies compliance updates for 2022

What?

Performance Tuning of Canadian Special Tax Procedures

Why did we do that?

To improve the efficiency of the of the Canadian Special Tax Procedures

What?

We have made the following compliance updates effective 1/1/2022

·                  Washington Paid Family Medical Leave increased to .6% from .4%

Why did we do that?

To adhere to the State of Washington compliance updates for 2022

What?

We enhanced the following: · Added new Certification Type for COVID-19 Vaccination Compliance. This is located in the following area: Admin Tools > System > Certification Type · Created Date Requirement Message (DRM) to ensure there is a COVID-19 OSHA Compliance certification type attached to the employee. This is located in the following area: Admin Tools > System > DRM

Why did we do that?

President Biden mandated OSHA to require employers with 100 or more employees to track vaccination or COVID testing

What?

We enhanced the 1095-C Report on Employee Portal giving the Talent the ability to review a PDF 1095-C form [ACA]

Why did we do that?

This will provide the talent with a better user experience with Year-end forms

What?

We created an API Endpoint to View 1095 C List for talent and created API Endpoint to Download the 1095-C PDF for talent

Why did we do that?

This will provide the talent with a better user experience with Year-end forms

What?

We added a sick leave plan for the City of West Hollywood

West Hollywood Sick Leave effective 1/1/2022 for Hotel Workers and then on 7/1/2022 for all employers.

Employees continue to accrue until their paid leave bank contains 192 hours (or a higher amount an employer sets). When employees accumulate 192 paid leave hours, another “different-from-most-laws” requirement kicks in: employers must provide a cash payment once every 30 days for accrued leave that exceeds the “cap,” paid at the rate the employee is being paid at the time of cash-out.

Why did we do that?

To adhere to the City of West Hollywood compliance updates for 2022

Canada Employer Health Taxes | Ability to manual enter Tax rate

What

We updated the configuration for Canadian Employer Health Taxes where:

·                  When no tax record is present, the default automated logic will calculate at the provincial default rate after the gross remuneration has exceeded the provincial default exemption amount for the provinces of British Columbia, Ontario, Manitoba and Newfoundland and Labrador. 

·                  When a tax record is added, the Canadian Employer Health Taxes can be configured with a set override rate for the provinces of British Columbia, Ontario and Manitoba. This can be used if the user does not want a default exemption value applied and would like to apply a rate not equal to the default provincial rate.

2022 Default Exemption Values and Default Exemption Rates are:

British Columbia:

Default exemption: $500,000  Default rate: 2.295%

Ontario:

Default exemption: $1,000,000  Default rate: 1.95%

Manitoba:

Default exemption: $1,750,000  Default rate: 4.3%

Newfoundland and Labrador 

Default exemption: $1,300,000  Default rate: 2%

Why did we do that?

To enhance the ability to override and configure a set rate to be applied to the Canadian Employer Health Taxes immediately with no exemption being applied.

What?

Adding the Date of Birth to the Greenshades ACA XML

Why did we do that?

This enhancement will now include the Date of Birth on the ACA XML file that is sent to Greenshades. This is to accommodate the states the require the Date of Birth to be included in the ACA filing.