BOLD Bulletin

WEEK 6 |  FEBRUARY 2022

TIP OF THE WEEK

ADD TIMESHEET APPROVERS

In BOLD you are able to select internal Avionté users (with Timesheet Approver access) and/or any contacts associated to the company as Timesheet Approvers. 

You can add one or more Timesheet Approvers for any Talent, on a job. Adding additional approvers - with the ability to approve and reject timesheets directly from the e-mail notification they receive - makes sure a contractor’s time gets approved in a timely manner!

REMINDER: E-VERIFY UPDATES

REFERRED TNCS AND OPEN CASES

In March 2020, E Verify extended the timeframe employees had to contest their Tentative Nonconfirmations (TNCs). This extension was due in part to the Social Security Administration (SSA) closing their offices to the public. Many referred TNCs have not received final responses. E Verify will begin updating some referred TNCs with final responses.
To complete the E Verify process, employers are required to close every case, including those cases that were recently updated with final responses. However, E Verify will automatically close cases that receive a result of Employment Authorized.
Employers must close cases that were created in error, with incorrect information, or for employees who are no longer employed. Incomplete cases must also be closed.
Cases that are in a status of “Referred”, “Verification In Process”, or “Case in Continuance” are exceptions as these cases cannot be closed until final case results are issued.
Please refer to the E Verify User Manual Section 4.1 and the E Verify Quick Reference Guide for Employers for assistance and additional guidance on closing cases.

COMPLIANCE CORNER

EWA CARES LONG TERM FUND UPDATE

We will be updating our tax engine to reflect the WA Cares update issued by the Employment Security Department.

• How to inactivate the tax before the update is applied.
• This can be turned off for the supplier if needed.
• Admin Tools/Employer/Tax/Tax Staffing

Helpful Links:

Tax Tab – Avionte Classic (zendesk.com)

Employment Security Department Employer Information & Responsibilities WA Cares Long Term Care Fund

DOL WORKPLACE POSTERS:

Same Requirements, Higher Consequences for Noncompliance

The DOL recently increased the maximum fine amounts for noncompliance with certain federal notice and posting requirements, to include the following:

• Family and Medical Leave Act (FMLA): $189 (from $178)
• “Job Safety and Health: It’s the Law” (Occupational Safety and Health Act): $14,502 (from $13,653)
• Employee Polygraph Protection Act (EPPA): $23,011 (from $21,663)

Helpful Links:

fab_2020_7.pdf (dol.gov)
Workplace Posters | U.S. Department of Labor (dol.gov)

AVIONTÉ NEWS

AVIONTÉ HOLIDAY HOURS

OFFICES WILL BE CLOSED MONDAY, FEB. 21  FOR PRESIDENT'S DAY

If you are unable to address your inquiry through the knowledge base,
please submit a support center ticket to be addressed through our FIFO (First in, First out) queue. For any business critical items impacting your payroll, please call our support line at 651.328.6060 to reach our emergency on-call staff.
Thank you for your continued business and support.

We wish you a safe and healthy holiday!

YEAR-END PROCESS TRAINING

Did you miss our free webinars? We offered trainer-led webinars focused on the year-end process around 1095-Cs, W-2s , and T4s. Please view the recorded webinars and accompanying articles published in our knowledge base.

NOTE: One-on-one training with an Avionté team member and data modification requests from our technical team regarding these topics may be charged at a premium rate during the peak months of year-end and are subject to trainer/technical resource availability. Please plan for year-end now.

SAVE TIME WITH GREENSHADES PRINT AND MAIL

Greenshades pricing for W-2, 1095 and 1099 forms. 

$0.75 Per Form Upload Fee

NOTE: There is no need to sign up. Simply follow your standard process and an order is created when your XML is uploaded to Greenshades Online.