December 2021: Week 50 (Avionté 24/7 READY)

Overview

 

Originally published Tuesday 12/14/2021

 

 

 

Avionté launches 24/7 READY to deliver streamlined COVID workforce verification in a single mobile app

Avionté

BOLD Bulletin

WEEK 50  |  DECEMBER 2021

 

INTRODUCING AVIONTÉ 24/7 READY

Avionté launches 24/7 READY to deliver streamlined COVID workforce verification in a single mobile app that offers a clear competitive advantage to its staffing industry clients.

 

 

ICON - Idea

TIP OF THE WEEK

We improved the Overtime Rule configuration in AviontéBOLD by providing new weekly hour double-time options. Thanks to this enhancement, those that need to create overtime rules that pay double time based on the cumulative hours worked per week instead of day, can now do so.

 

 

greenshades

INTEGRATION SPOTLIGHT

Did you know that thousands of companies save time by having Greenshades safely and securely mail their W-2s, 1099s, 1095-Cs, and other year–end forms? Let Greenshades take the pain out of year-end.

 

 

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COMPLIANCE CORNER

NEW AND REVISED STATE W4 FORMS

Avionté is working on New and Revised State W4 forms to include AR, CO, OK, and SC. Keep an eye on the Bold Bulletin for new releases and updates.

 

What It Is:

I-9: Under the Immigration and Reform Control Act, all employers must use Form I-9, Employment Eligibility Verification, to confirm an employee’s eligibility to work in the United States. This includes reviewing certain legal documents, such as driver’s license, Social Security card, birth certificate or green card, to establish identity and eligibility.

W-4: At the same time, the Internal Revenue Service (IRS) requires every employee to complete Form W-4, Employee’s Withholding Certificate., the number of withholdings the employer needs to apply to the employee’s earnings. The form, which affects how much federal income tax you withhold from an employee’s paycheck, includes information on marital status, number of dependents and additional withholding amounts.

 

When to Complete:

I-9: With this three-part document, the employee fills out Section 1 on the first day of work, and you must complete Section 2 within three days of this date. You’ll also need to check the documents the employee provides from the “List of Acceptable Documents.” (Section 3 is completed, as necessary, to update or reverify an employee’s work authorization.)

W-4: The new hire should fill out a W-4 on or before the first day of work. Be certain the employee signs the form because it’s considered invalid without a signature. You must process the W-4 by the start of the first payroll period ending on or after the 30th day from the date received.

 

Recordkeeping Considerations:

I-9: once you’ve completed an I-9 for U.S. citizens and lawful permanent residents, you’re done. For foreign workers with temporary authorization, however, the employee must indicate the expiration date under Section 1—and you must reverify eligibility on or before this date. You can do this by completing Section 3 or filling out a new I-9 altogether.

You must keep the I-9 on file for three years after the employee’s first day of work or one year after termination—whichever is later. After that, shred and discard the new hire paperwork because you could still be fined for improperly completed forms, even when they’re kept past the retention timeframe.

W-4: You need to maintain up-to-date W-4s that include recent changes to an employee’s personal or financial situation (such as moving, marriage, children, or divorce), so it’s a good idea to have employees resubmit a W-4 each year.

The IRS requires you to maintain employment tax records for at least four years after taxes were paid. In addition to W-4 forms, this includes records of employee wages and tips (if applicable)

 

Useful Knowledge Base Articles

eDocument - W-4 Income Tax Withholding Forms – Avionte Classic
State W-4 Documents – Avionte Aero
Adobe Sign: Creating & Mapping Adobe Sign Document Templates – Avionte Bold

 

ICON - Avionté News

AVIONTÉ NEWS

AVIONTÉ HOLIDAY HOURS

OFFICES WILL BE CLOSED FRI, DECEMBER 24  AND MON, DECEMBER 26  AND FRI, DECEMBER 31 AND MON, JANUARY 3  FOR THE HOLIDAYS

If you are unable to address your inquiry through the knowledge base,
please submit a support center ticket to be addressed through our FIFO (First in, First out) queue. For any business critical items impacting your payroll, please call our support line at 651.328.6060 to reach our emergency on-call staff.
Thank you for your continued business and support.

We wish you a safe and healthy Christmas!

 

ICON - Webinar

UPCOMING WEBINARS

YEAR-END PROCESS TRAINING

 Learn how Avionté can save your team time, money and stress in the coming months.

Join our free webinars with Greenshades.

 

Save Time with Greenshades Print and Mail

Tuesday, December 14 at 2 PM CST

Thursday, December 16 at 11 AM CST

 

If you missed our Tax Filing and ACA trainings held earlier this month, please view the recorded webinars in our Knowledge Base

Year End Filing W2: 2021

Year End Filing ACA and 1095 C: 2021

 

One-on-one training with an Avionté team member and data modification requests from our technical team regarding these topics may be charged at a premium rate during the peak months of year-end and are subject to trainer/technical resource availability. Please plan for year-end now.

 

 

SAVE TIME WITH GREENSHADES PRINT AND MAIL

Greenshades pricing for W-2, 1095 and 1099 forms. 

 

$0.75 Per Form Upload Fee

 

NOTE: There is no need to sign up. Simply follow your standard process and an order is created when your XML is uploaded to Greenshades Online.

 

 

 

 

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