May 2022: Week 21 (MFA Early Adopter)

Updated May 24, 2022 19:08

Overview

Originally published Tuesday 05/24/2022

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BOLD BULLETIN

WEEK 21

TIP OF THE WEEK

MFA Early Adopter Program

Multi-factor authentication (MFA) is an authentication method that requires the user to provide two forms of identity verification before they’re allowed to log in to a website or application. Our MFA solution offers an additional layer of security beyond passwords. It can provide you peace of mind that unauthorized access to your BOLD environment will be minimized.

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PRODUCT UPDATES

Last week, we improved activity management in AviontéBOLD by introducing Activity Pinning for talent and contacts. This week, we're launching Announcements. This new feature lets BOLD clients send notifications or broadcast messages to HCM Users, Talent Users, and Hiring Manager Users.

Broadcast Annoucements (1)

LEARN ABOUT ACTIVITY PINNING

LEARN ABOUT ANNOUNCEMENTS

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Feel free to reach out to your Avionté representative if you have questions.

END USER LICENSING AGREEMENT

On June 1, 2022, Avionte will be implementing the End User Licensing Agreement (EULA). The EULA notifies all direct users of BOLD and CLASSIC of the appropriate standards for keeping their credentials safe and secure. It also notifies them of the appropriate steps to take in the event a suspected breach has occurred.

The EULA does not apply to Talent portal logins.

This practice has been put in place to protect your end users, you as an employer, and Avionte, ensuring we support our SOC 2 – Type 2 accreditation process.

What will this mean to you as the end user?

When logging in to the BOLD and CLASSIC platforms, you will be asked to agree to the EULA
During this time, the EULA can be viewed by selecting the link provided on the login screen
All end users will be provided 3 attempts to agree to the EULA
If after the third attempt, the end user does not agree to the EULA, they will not be locked out; however, they will not be able to log on to the platform
Once the end user has agreed to the EULA, the prompt will not be required again unless it is updated in the future

To avoid any delays in accessing the platform on June 1, 2022, we encourage you to review the EULA.

READ END USER LICENSING AGREEMENT

PARTNER UPDATE

Maximus is pleased to announce several changes to the system were deployed recently, including a new system configuration for SSN validation and routine updates to ensure system reporting continues to be in sync with E-Verify. Have questions? Contact your Maximus CSR, submit an I-9 Portal Help Ticket, email I9Hotline@maximus.com, or call 800-274-8582x100.

Maximus

INTEGRATION SPOTLIGHT

The Maximus integration offers real-time I-9 tracking and reporting for staffing.

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COMPLIANCE CORNER

United States

EEOC will allow late filings of EEO-1s until June 21. Learn more at eeoc.gov.

West Virginia Enacts Payroll Card Legislation

As of June 9, 2022, employers in West Virginia may pay employees at the employer’s choosing, in cases where the employer pays its employees via payroll card, the employer must be offered the option of being paid by electronic transfer (e.g., direct deposit) instead. Where the necessary information for direct deposit is not provided by the employee, the employer may without employee agreement, pay the employee’s wages via payroll card. View Senate Bill 245 (pdf)

Canada

Employers with 25 or more employees on January 1, 2022 must implement a disconnecting from work policy:

All employers who had 25 or more employees in Ontario as of January 1, 2022, must implement a disconnecting from work policy by June 2, 2022.
The requirement for a policy on disconnecting from work applies to all employers that employ 25 or more employees in Ontario on January 1st of any year.

Read the full policy at ontario.ca.

E-VERIFY v31 UPDATES

AviontéCLASSIC - Self-Hosted Clients

The deploy of the Classic April release allows for our self-hosted clients to get the v31 E-Verify update by requesting the April Avionté upgrade. Self-hosted clients using the E-Verify integration will need the upgrade before 5/31/2022 to avoid a prolonged integration service disruption. To schedule your upgrade of Avionté and E-Verify v31, please create an upgrade request ticket in the Support Center.

AviontéAERO

E-Verify upgrade for AviontéAERO was completed on May 19. Should Aero users have issues with the migration, please create a Support Center ticket with examples and details of the issue.

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