Cut Payroll Time in Half: Quick Wins You Can Implement Today

Hi all!

Most back office teams spend around 12 hours per week managing payroll – not processing it, but chasing down timesheets, tracking approvals, and fixing errors. When 20% of payrolls contain errors and 51% of the process relies on manual steps, these inefficiencies create bottlenecks that prevent your team from focusing on strategic work.

Manual approval loops add days to cycles, missing timesheets trigger emergency calls and missed banking deadlines, and returned direct deposit payments require hours of correction work.

Avionté's Payroll Tools Streamline Your Weekly Operations:

• Electronic Timesheet Workflows: Automated three-touch system where talent submits timesheets, client approvers get instant email notifications and approve with one click (no login required), and your back office processes instead of chasing – with automatic daily reminders that cut approval cycles from 3+ days to same-day.
• Smart Approver Management: Set up multiple approvers with "first come, first serve" logic and enable email-based approvals so client contacts handle timesheets in seconds without learning a new system.
• Automated Direct Deposit Security: Prenote verification sends test transactions before processing real payments, and monthly Employee Direct Deposit reports identify dormant accounts (90+ days) for reverification.
• Strategic Batch Organization: Process payroll in logical groups by client, pay period, or location to transform overwhelming workload into manageable steps.

How Will This Impact Your Business?

These strategies can cut payroll processing time in half – potentially reclaiming more than 3 weeks of productive time annually. With error reduction up to 20%, you'll eliminate expensive correction cycles. Your team shifts from reactive firefighting to proactive work, clients get professional automated processes, and talent gets paid accurately and on time.

Quick Wins Action Plan – Start Today:

• Enable Electronic Timesheets at Company Level (15 minutes) 📋 Navigate to the company record in Bold Front Office, find the Operational Information widget, click Edit, change the Time Capture Method to "Timesheet," and save. All new jobs will now automatically use electronic timesheets.
• Add Email Approvers to Active Assignments (30 minutes) ✉️ Open each active assignment, click the edit icon, add timesheet approvers (internal users and client contacts), and save. Approvers can now approve with one click from their email.
• Run Your Direct Deposit Audit Report (20 minutes) 🔍 Execute the Employee Direct Deposit AQ report, sort by "Last Check Date," flag any accounts dormant for over 90 days, and add a "DD Update Needed" note. You've just identified every high-risk account before it causes a payment failure.
• Reorganize One Batch (10 minutes) 🎯 Choose your biggest client or most complex pay period, create a dedicated batch for that group, and process this batch first each week for immediate time savings.
• Time Investment vs. Reward: Total setup time: Under 2 hours Weekly time savings: 2.5+ hours Error reduction: Up to 20% Annual impact: 130+ hours reclaimed

Pro Tip: Start with one client who already emails you their approvals – they'll love the one-click convenience, and you'll gain a success story to share with other clients.

Watch the Full Webinar: For a complete walkthrough with live demonstrations, real ROI calculations, and implementation Q&A, watch "Cut Payroll Time in Half: Streamlined BO Strategies".

Your Turn! What's your biggest payroll processing pain point? Chasing approvals, fixing errors, or dealing with returned payments? Share your challenges below!