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Federal / All

E-Verify to Remove Aged Records

The U.S. Citizenship and Immigration Services (USCIS) has announced that employers using E-Verify who need records that were last updated in 2014 to download and retain records before they are purged on January 5, 2025. Note that this deadline is critical to avoid potential compliance issues, particularly in the event of an audit or if the employer is transitioning to an electronic system. The purpose of permanently removing these E-verify records is to comply with data retention requirements to reduce security and privacy risks. For more information, refer to USCIS’s fact sheet.  

Form I-9 Update Available in Avionté Knowledge Base 

An update to the Form I-9 completion options has been made under List C specific to the selection of an unrestricted Social Security Number (SSN). Additional data enhancements have been made to update Avionté when the SSN is entered on the form. The updated Form I-9 can be referenced within the Avionté Knowledge Base.  

Note that the U.S. Citizenship and Immigration Services (USCIS) extended the expiration date of the I-9 from 7/31/2026 to 5/31/2027. Since both forms bear an edition date of 8/1/2023, either form may be used until it expires, however, the newest version must be used after July 31, 2026. Avionté will update the form prior to that date to remain compliant. 

IRS Posts Draft Versions of 2024 Tax Forms 

In addition to Affordable Care Act (ACA) draft forms, the Internal Revenue Service has also posted draft versions of tax forms such as the W-2, 1099, and 940. Visit the IRS website to review all the draft tax forms that have been posted recently. 

IRS Released Draft 2024 ACA Reporting Forms 

The Internal Revenue Service (IRS) has released draft versions of 2024 Affordable Care Act (ACA) forms. However, instructions for these forms are yet to be released. The 1094-C and 1095-C forms are used by applicable large employers (ALEs) who must offer minimum essential coverage that is affordable and that provides a minimum value to full-time employees and their dependents. 

While no major changes were made to the draft versions of the forms for 2024 reporting, it is notable that additional changes could be made once the forms and instructions are finalized and released. Refer to the IRS website for the draft versions of the 1094-C and 1095-C forms.  

New Passport Requirements for H-1B FY 2025 Cap

The registration period for the fiscal year (FY) 2025 H-1B cap petitions opened on March 6, 2024, and the U.S. Citizenship and Immigration Services (USCIS) has a new registration requirement. Registrants must have a valid, unexpired passport or travel document at the time of registration, and employers must provide the expiration date of the passport/document.

See this recent National Law Review article as well as the USCIS website for more information. 

Kentucky

Kentucky State Tax Withholding Form Update 

The state of Kentucky has updated its Form K-4 Withholding Certificate for use in 2025. The standard deduction allowance has increased, and the income tax liability thresholds have also been raised. These changes have been updated on the Adobe form, and this 2025 version of the Kentucky tax withholding form is now available within the Avionté Knowledge Base article for your reference. 

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