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Sick Leave (Accrual) Overview

This article provides an overview of sick leave accrual plans as used and set up in Avionté. Both federal and state-level paid sick leave requirements vary, but many states, counties, and cities have enacted legislation requiring employers to provide employees with sick days that accrue over time. Avionté delivers standard accrual plans to support these requirements.

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Disclaimers

  • Many Sick and Safe Time laws vary depending on business size. Avionté's sick leave accruals are set to the highest rate.
  • All of Avionté's sick leave accruals display fractions of hours as they are earned.
  • Avionté's standard sick leave accruals for cities map to the city listed on the employee's assignment worksite address.
  • Avionté's standard sick leave accruals do not automatically apply to employees working in any of the qualified jurisdictions.
  • Avionté's standard sick leave accruals do not automatically zero-out an employee's balance after expiry, nor do they reinstate hours after an employee is hired.
  • Avionté's standard sick leave accruals are based on an accrual, not the front-loading option, where one exists.
Note: Information may vary per state. Consult your local, state, and federal laws and/or legal counsel to ensure full compliance.

Auto-Insert Accrual Plan

To have standard active sick accrual leave plans inserted automatically (accrual bank plans do not auto-insert) on the employee accrual when closing a time entry batch:

  1. Navigate to Start Page > Actions Menu > Admin Tools > Category = System.

  2. Double-click Config Option. The System | Config Option window displays.

    Config Option screen
  3. Click the Config Option By FKName tab.
  4. In the Property column search cell, search for AFterTimeEntryBatchCloseSP.
  5. Click the ConfigOptionValue cell to enter a value.
  6. Enter STD_InsertEmployeeAccrual_Sickleave into the cell.
  7. Tab off the field to save the value. When time entry batches are closed, employee accruals will now add automatically.

Note: Please note the following about this Config Option:

  • This Config Option will not automatically insert the accrual plan for employees being processed for non-W2 transactions.
  • This Config Option will auto-insert on the employee for all standard accrual plans that are active in Admin Tools. It works for standard, Avionté-created sick leave accruals, but not Custom Accrual Plans or Bank Plans.
  • Not all plans are available for auto-insert. See Plans that are not automatically applied for the list.

  • The Allow Auto-Insert option is found at the Accrual plan level.

    Allow Auto-Insert option on Accrual plan

Processing Methods Overview

Avionté provides two processing methods for sick leave accrual calculations. The appropriate method depends on whether the jurisdiction's law includes carryover amounts when calculating annual limits.

Processing Methods

1. pay_ProcessPayrollCheckAccrual_SickLeave_Rate (Standard Method)

  • The default processing method used for most sick leave plans
  • Calculates accruals based on hours worked during the current accrual period
  • Does not factor carryover amounts into annual limit calculations
  • Use when the jurisdiction's law does not count carryover hours toward annual accrual limits

2. pay_ProcessPayrollCheckAccrual_SickLeave_IncludeCarryover

  • Used for jurisdictions where carryover amounts factor into annual limits
  • Includes additional logic to ensure that accrued hours in the current year plus carryover hours do not exceed the annual limit
  • If the combined amount (current year accruals + carryover) meets or exceeds the limit, the accrual amount is limited accordingly
  • Use when the jurisdiction's law counts carryover hours toward annual accrual limits

When to Use Each Method

  • Standard (_Rate) Method: Use for most jurisdictions where carryover is separate from annual accrual calculations.
  • IncludeCarryover Method: Use for jurisdictions like Los Angeles, CA where the law specifies that carryover plus current year accruals cannot exceed the annual maximum.

Changing the Processing Method

To change the processing method for an accrual plan:

  1. Navigate to Admin Tools > Accrual Plan.
  2. Select the appropriate sick leave plan.

  3. In the Processing Method field, select the desired method from the dropdown.

    Processing Method dropdown
  4. Save your changes.
Note: The processing method is configured at the accrual plan level in Admin Tools. Select the correct method based on the specific requirements of each jurisdiction's sick leave law.

Avionté's Standard Sick Leave Accruals

Avionté provides accrual and bank plans for paid sick leave according to state, county, and city requirements.

Simplified Sick Leave Plans

State

Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Alaska
Sick Leave_AK 		7/1/25 30 0 180 56 No Limit 56 No Limit
Arizona
Sick Leave_AZ 		7/1/17 30 90 270 40 80 40 40
California
Sick Leave_CA 		1/1/24 30 90 365 40 80 No Limit 80
Connecticut
Sick Leave_CT 		1/1/25 30 120   40 40 40 40
Colorado
Sick Leave_CO 		1/1/21 30 *Note 1 180 48 48 48 48
Illinois
IL_Paid Leave 		1/1/24 40 90 365 40 No Limit 40 No Limit
Maine
Sick Leave_ME 		9/24/25 40 0 365 40 80 40 40
Maryland
Sick Leave_MD 		01/01/18 30 106 259 64 64 40 40
Massachusetts
Sick Leave_MA 		7/1/15 30 90 365 40 40 40 40
Michigan
Sick Leave_MI 		02/21/25 30 120 60 72 No Limit No Limit 72
Minnesota
Sick Leave_MN 		01/01/24 30 0 180 128 80 48 80
Nebraska
Sick Leave_NE 		10/01/25 30 0 360 56 No Limit 56 No Limit
Nevada (Leave)
Sick Leave_NV 		01/01/20 .01923 / hour 90 90 40 No Limit No Limit 40
New Jersey
Sick Leave_NJ 		10/29/18 30 120 183 40 No Limit 40 40
New Mexico
NM Sick Leave 		07/01/22 30 0 0 64 No Limit No Limit 0
New York
Sick Leave_NY 		9/30/20 30 *Note 2 *Note 3 56 No Limit 56 No Limit
New York
NY COVID-19 Paid Sick Leave 		03/8/20 0 0 0 112 112 112 0
New York
NY COVID-19 Child Vaccination Leave 		11/02/21 0 0 0 12 12 12 0
New York
NYC Unpaid Leave
UnpaidLeave_NY_NewYorkCity 		2/22/26 0.00 0.00 0 32 32 32 0.00
Oregon
Sick Leave_OR 		1/1/16 30 90 180 40 80 40 40
Rhode Island
Sick Leave_RI 		7/1/18 35 180 135 24 No Limit 24 No Limit
Vermont
Sick Leave_VT 		1/1/17 52 365 365 24 No Limit 24 No Limit
Washington
Sick Leave_WA 		1/1/18 40 90 365   No Limit No Limit 40
Washington, D.C.
Sick Leave_DC 		11/13/08 37 90 365 56 56 56 No Limit

*Note 1: Begins to accrue on an employee's start date or on the law's effective date, whichever is later.
*Note 2: Must wait until 01/01/2021 before use.
*Note 3: Law doesn't specify reinstatement.

The Nevada plan is not exclusively a sick leave plan. However, since it operates much like other legislated sick leave plans, Avionté has delivered it as an accrual plan.

City

Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Berkeley, CA
Sick Leave_CA_Berkeley 		10/1/17 30 90     72 No Limit 72
Emeryville, CA
Sick Leave_CA_Emeryville 		7/2/15 30 90 365   72 No Limit 72
Los Angeles, CA
Sick Leave_CA_LosAngeles 		7/1/16 30 90 365 48 72   72

LA Sick Leave Update 7/1/2016
Plan Name: Sick Leave_CA_LosAngeles_07012016_30_365
Processing method: pay_ProcessPayrollCheckAccrual_SickLeave_IncludeCarryover

This processing method tracks carryover plus year-to-date accrued units in the employee's current accrual period. It does not have a city name restriction, allowing the plan to be applied to employees in the greater Los Angeles area. It includes the Carryover Limit and the entered carryover in the calculation.

Note: This is not the default. If desired, add it via Admin Tools > Accrual Plan on the LA sick leave plan.

Max Accrual Balance: 72 [Carryover plus current accrued]  |  Yearly Limit: —  |  Allowed Carry Over: 72

Oakland, CA
Sick Leave_CA_Oakland 		3/2/15 30 90 365   72 No Limit 72
San Diego, CA
Sick Leave_CA_SanDiego 		7/11/16 30 90 180 40 80   No Limit
San Francisco, CA
Sick Leave_CA_SanFrancisco 		2/5/07 30 90 365   72 No Limit 72
Santa Monica, CA
Sick Leave_CA_SantaMonica 		1/1/17 30 90   40 48 48 40
West Hollywood, CA
Sick Leave-West Hollywood CA 		1/1/22 40 90 365 96 192 96 No Limit
Chicago, IL
Chicago Paid Leave 		7/1/24 35 90 N/A No Limit No Limit 40 16
Chicago, IL
Sick Leave Chicago IL 		7/1/17 35 30 N/A No Limit No Limit 40 80

Chicago, IL — Logic required with other sick leave plans:

If all plans are active and set to auto-insert, this is the expected behavior:

  • If an employee works outside of Chicago or Cook County, the IL state plan will auto-insert and hours will accrue on that plan for those assignments.
  • If an employee works in Chicago, the Chicago paid/sick plans will auto-insert and hours will accrue for those assignments.
  • If an employee works in Cook County, the Cook County plan will auto-insert for those assignments.
  • If an employee works on multiple assignments in IL, the appropriate plan(s) will auto-insert.
  • If a plan on an employee record is deactivated, it will automatically be re-activated.
  • If an employee works on multiple assignments in different locations in the same week, process them in separate batches.
Duluth, MN
Sick Leave_MN_Duluth 		1/1/20 50 90 90 40 No Limit 64 40
Minneapolis, MN
Sick Leave_MN_Minneapolis 		7/1/17 30 90 90   80 48 80
St Paul, MN
Sick Leave_MN_StPaul 		7/1/17 30 90 90   80 48 80
Bloomfield, NJ
Sick Leave_NJ_Bloomfield 		7/1/15 30 90 180 40 No Limit 40 40
East Orange, NJ
Sick Leave_NJ_EastOrange 		1/7/15 30 90 180 40 No Limit 40 40
Elizabeth, NJ
Sick Leave_NJ_Elizabeth 		3/2/16 30 90 180 40 No Limit 40 40
Irvington, NJ
Sick Leave_NJ_Irvington 		1/28/15 30 90 180 40 No Limit 40 40
Jersey City, NJ
Sick Leave_NJ_JerseyCity 		1/24/14 30 90 180 40 No Limit 40 40
Montclair, NJ
Sick Leave_NJ_Montclair 		3/4/15 30 90 180 40 No Limit 40 40
Morristown, NJ
Sick Leave_NJ_Morristown 		1/11/17 30 90 180 40 No Limit 40 40
New Brunswick, NJ
Sick Leave_NJ_NewBrunswick 		1/6/16 35 120 180 40 No Limit 40 40
Newark, NJ
Sick Leave_NJ_Newark 		6/21/14 30 90 180 40 No Limit 40 40
Passaic, NJ
Sick Leave_NJ_Passaic 		1/1/15 30 90 180 40 No Limit 40 40
Paterson, NJ
Sick Leave_NJ_Paterson 		1/8/15 30 90 180 40 No Limit 40 40
Plainfield, NJ
Sick Leave_NJ_Plainfield 		7/15/16 30 90 180 40 No Limit 40 40
Trenton, NJ
Sick Leave_NJ_Trenton 		3/4/15 30 90 180 40 No Limit 40 40
New York, NY
Sick Leave_NY_NYCity 		4/1/14 30 0 180 56 No Limit 56 56
Philadelphia, PA
Sick Leave_PA_Philadelphia 		5/13/15 40 90   40 No Limit 40  
Seattle, WA
Sick Leave_WA_Seattle 		9/1/12 30 180 213 72 No Limit No Limit 72
Spokane, WA
Sick Leave_WA_Spokane 		1/1/17 30 90   40 No Limit   40
Tacoma, WA
Sick Leave_WA_Tacoma 		2/1/16 40 180 180 40 No Limit 24 24
Pittsburgh, PA
Sick Leave_PA_Pittsburgh 		3/15/20 35 90 180 40 40 40 40

County

Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Allegheny County, PA
Allegheny PA Sick Leave		 12/15/21 35 *Note 1 0 40 40 40 40
Cook County, IL
Cook County Paid Leave		 12/31/23 40 90 365 40 No Limit 40 40
Montgomery County, MD
Sick Leave Montgomery MD		 10/1/16 30 90 270 80 No Limit 56 56
Bernalillo, NM
Sick Leave_Bernalillo NM		 10/1/20 32 90 365 56 56 56 56
Westchester County, NY
Sick Leave_NY_Westchester		 3/30/19 30 90 270 40 40 40 40

*Note 1: Begins to accrue on an employee's start date or on the law's effective date, whichever is later.

Plans that are not automatically applied

Plans such as COVID plans and Public Health Emergency leave do not apply automatically to employees. To use these plans, set the plan to active in Admin Tools and then add the applicable plan to the employee under Payroll > Accruals.

Federal

Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Sick Leave_Fed Contractor 5/30/23 30 0 0 56 0 56 0

State

Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
New York
Sick Leave_NY		 9/30/20 30 *Note 1 *Note 2 56 No Limit 56 No Limit
New York
NY COVID-19 Paid Sick Leave		 03/8/20 0 0 0 112 112 112 0
New York
NY COVID-19 Child Vaccination Leave		 11/02/21 0 0 0 12 12 12 0

*Note 1: Must wait until 01/01/2021 before use.
*Note 2: Law doesn't specify reinstatements.

City

Los Angeles, CA — Plans not automatically applied
Location / Accrual Plan Effective Date Hrs to Accrue 1 hr Days before Use Gap Days Max Hrs Use in 1 yr Max Accrual Balance Yearly Limit Allowed Carry Over Hrs
Los Angeles, CA
Sick Leave_CA_LosAngeles		 7/1/16 30 90 365 48 72   72
To use this plan, first make it active on the Employer > Accrual tab in Admin Tools. Then make the plan active on each eligible employee. For part-time or variable employees, reduce the amount of leave by editing the Initial Balance field on the employee accrual.

Exclude Cities in a County

To exclude specific cities within a county from a sick leave accrual plan, create a Supplier Property on the applicable Supplier/Company record.

  1. Go to the Supplier or Company to exclude cities from.
  2. On the Detail tab, go to the Supplier Properties section.
  3. Check if a property already exists; if not, add the necessary property.
  4. Click Edit to add or edit the cities to exclude.

    • The Value column accepts a comma-separated list of all cities in that county to exclude from accrual.

      Excluded cities value field
  5. Enter commas between each city name. Do not use spell-check, as it may alter city names.
  6. Verify the city names.

  7. Click OK.

    Exclude cities confirmation dialog

Sick Leave Support Series Articles

The following Knowledge Base articles outline how to set up and manage sick leave in Avionté:

Checklist

Confirm the following before going live with sick leave accruals in Avionté:

  • Transaction Types have been set up and added to the Accrual plan.
  • Accrual Plans have been activated.
  • DRMs have been activated.
  • Self-Hosted clients must contact Avionté Technical Services to request sick leave procedures and DRM processing methods be made available. (Hosted clients do not need to request this — procedures and processing methods install automatically.)
  • Worksite address contains the correct city name.
  • Pay stub has been verified. If using a custom pay stub, request any necessary changes.
  • Accrual-related user permissions have been specified.
  • General compliance outside of the Avionté application has been confirmed.

Accruals Setup Video

Change Log

 

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