User Access Report
The User Access Report gives administrators and compliance teams a single, auditable view of exactly which permissions each HCM user has been granted — no more manually checking individual user profiles one at a time.
Why Use This Report
Organizations need clear visibility into user permissions for compliance audits, access reviews, and security governance. Previously, there was no efficient way to review what permissions each HCM user held. The User Access Report provides that visibility at a glance, making access management faster and more reliable.
Accessing the Report
- Click the Analyze tab. The Reports sub-tab is selected automatically.
- In the Search Reports field, type User Access, or browse to the Operational Reports category.
- Select the User Access Report from the results.
Available Filters
Use the following filters to narrow the results of the report:
| Filter Name | Options | Description |
|---|---|---|
| Division | Multi-select, all available divisions | Refines the report to users in the selected division(s) |
| Region | Multi-select, all available regions | Refines the report to users in the selected region(s) |
| Office | Multi-select, all available offices | Refines the report to users whose home office matches the selected office(s) |
| HCM User | Multi-select, all available HCM users | Refines the report to one or more specific named users |
| Permission Category | Single-select (e.g. Basic, Features, Admin, Insights, Sourcing) | Refines the report to permissions within the selected category |
| Permission | Multi-select, cascades on Permission Category | Refines the report to one or more specific permissions within the selected category |
This report does not include date filters — run it at any time to see current access levels.
Report Fields
The User Access Report returns the following fields, listed in a flat-table format with a Yes/No indicator for each permission:
| Field Name | Description | Notes |
|---|---|---|
| User | The HCM user's first and last name | |
| Office | The HCM user's home office | |
| The HCM user's email address | ||
| User Type | The HCM user's user type | |
| Permission Category | The category the permission belongs to (for example, Sourcing or Background Checks) | |
| Permission | The specific permission (for example, Post Jobs or Net Pay) | |
| Granted | Whether the user has been granted the permission (Yes/No) |
Practical Applications
- Complete compliance audits and access reviews without manually checking each user profile
- Quickly confirm who has access to sensitive permission categories, such as Admin or Insights
- Identify overprovisioned or underprovisioned access after a reorganization or role change
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