CHAPTERS
Avionté Year-End Payroll Checklist (Canada)
August, September, and October
November & December
January/February
After February
Click here for information on the US Year end checklist
Avionté Year-End Payroll Checklist (Canada)
Looking to save time and alleviate stress in the new year? Utilize our checklist to stay organized and make sure you’re well-prepared!
August, September, and October
| Steps / Items | |
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☐ Confirm transaction type set up ☐ Add/review W2 box and label (used for the T4) |
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☐ Gather consent for electronic delivery of T4 ☐ Create Adobe electronic consent form and distribute to employees not yet consented |
November & December
| Steps / Items | |
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☐ Review your tax rates including EHT and make any necessary changes |
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| ☐ Review and determine if WSIB rates will need to be updated | |
| ☐ Verify employee SIN- pre audit | |
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☐ Prepare to audit your T4 data using get employee T4 details report |
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| ☐ Check transactions to ensure it is listed on the T4 or put it in the employee extra field. | |
| ☐ Review T4/T4A Setup for Dental Benefits & Employee Extra for Dental Eligibility Code | |
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☐ Review Provinces you do business in for changes to minimum wages |
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☐ Be aware of any changes that are needed for vacation and holidays. |
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| ☐ Review your voluntary benefits for additions or revisions. Add new and/or update Transaction Types | |
| ☐ Update employee payroll deductions for new or changed benefits | |
| ☐ Update employee/employer payroll contributions for new or changed benefits | |
| ☐ Prepare to distribute T4 to your workers | |
| ☐ Register for Year-End training webinar | |
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☐ Determine final payroll date and check date and communicate internally |
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☐ Reference- Payroll Process Overview ☐ Process any final employee payments including bonuses, etc. |
January/February
| Steps / Items | |
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☐ Resolve any errors such as employee sin is missing or invalid, invalid employee province. |
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☐ Audit T4s. Check transactions to ensure correct amounts listed on the T4 or put it in the employee extra field. |
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☐ Print and mail forms to workers |
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| ☐ Review minimum wage details in Admin Tools and update as necessary | |
| ☐ Mass update assignment pay rates if applicable min wage updates | |
| ☐ Review tax documents to ensure you have the current version. | |
| ☐ Keep an eye on the BOLD Bulletin for notification of new templates (TD1s, etc.) | |
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