ACA Companion - ACA Employer Tab

A list of defined employers and any associated Applicable Large Employers (ALE). If the employer has made one or more insurance offers, the employer cannot be deleted. 

Select "No" If the ACA employer was not a member of an ALE group during the year. 

Select "Yes" if the ACA employer was a member of an ALE group during the year. If "Yes" is selected when the user was asked "Was this employer a member of an ALE group during the year?", additional fields become available. 

An employer cannot have multiple memberships at the same time. Therefore, a range of dates may not be overlapped. 

If the ALE Member meets the eligibility requirements and is using one of the Offer Methods and/or one of the forms of Transition Relief indicated, it must check each applicable box.

Enter the telephone number of the person to contact who is responsible for answering any questions from the IRS regarding the filing of or information reported on Forms 1095-C and 1094-C.

• Validation of the phone number restricts invalid entries, such as too many digits, or other inaccuracies that can cause errors in report preparation and generation for Greenshades.
• The validation occurs when the Update button is clicked.
• When validation on the phone number fails, the message "* A valid entry is required" is displayed.

• The basic format the field expects is "123-456-7890[x123]" (parentheses for the area code can be used; using an extension is optional)

Add button

Located at the bottom of the page, the Add button is used to add a new ACA employer. 

Edit button

Update button

Cancel button

Click the link to add a new employer to the Current employers list. 

Select the number of months that a new-hire's ACA-eligible hours are initially tracked to determine health insurance eligibility. This setting must be between 3-12 months.

An Initial Measurement Period is used to track the hours of a new-hire who is not reasonably expected to work at least 130 hours per month. This setting is required for the Avionté system to determine which employees are ACA full-time, and therefore, who requires a 1095-C form at time of reporting. Each new-hire has their own start date-specific Initial measurement period. The Initial Measurement Period has different start and end dates than the employer's Standard Measurement Period, but the duration is the same.

Select the date on which the Initial Measurement Period begins. Two options are available.

• Assignment Start Date - Measurement begins on the date the employee starts working (Assignment Start Date). 
• First day of following month - Initial Measurement Period starts for an employee on the first of the month following the beginning of his or her first assignment.
• As an exception to the First day of the following month option, if the employee begins their assignment on the first of the month, the IMP begins on that date. Assignments beginning on the 2nd or later initiate an IMP on the 1st of the following month. 

Select the duration (in days) of the employer's admin period. This number must be between 0-90 days.

The Admin Period, sometimes referred to as "waiting period," is a length of time that passes from the end of an employee's Standard or Initial Measurement Period until they must be offered healthcare. An employer uses the Admin Period to administer health plans to employees based on the measurement period. An admin period may be reduced or extended (max 90 days) based on config option ModifiedStabilityStartDay.

Select the date on which the employee's stability period will begin. The Initial Stability Period begins after the Initial Measurement Period, so coverage will start on different dates depending on each employee’s hire date.

A Stability Period is the period during which employees who worked the necessary amount of hours during the measurement period, who were offered coverage, and who enrolled in coverage, will actually be covered.

Select the length (in months) of the company's Standard Measurement Period. This setting must be between 3-12 months.

A Standard Measurement Period is a designated period used to ascertain whether an ongoing employee (rather than newly-hired) or seasonal employee is full time and/or eligible for health care coverage. This setting is required for the Avionté system to determine which employees are ACA full-time, and therefore, who requires a 1095-C form at time of reporting. An employer defines the Standard Measurement Period, which may be no less than three or no more than 12 consecutive months. An employer may have standard measurement periods that differ in length or in starting and ending dates for:

• Collectively bargained and non-collectively bargained employees.
• Salaried and hourly employees.
• Employees of different entities.
• Employees located in different states.

The Standard Stability Period begins on a fixed date each year. 

Select the day and the month on which the Standard stability period begins. To determine this date, take the Standard measurement period start day of the month setting, add the Standard measurement period measurement length, then add the employer's standard Admin period length. The date reached should be input as the Standard stability period start day.

A Stability Period is the period during which employees who worked the necessary amount of hours during the measurement period, who were offered coverage, and who enrolled in coverage, will actually be covered.

Update button

Cancel button