Avionté Glossary

This is our list of all the definitions, acronyms, and lingo used throughout our systems. 

 

Terms across Platforms

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Additional Descriptions

 

 

Terms across Platforms

Avionte Core Application Aero Modules BOLD Combined Solution Modules
Front Office Recruiter Module BOLD Connect
Back Office N/A N/A Pay / Bill
Job Board Portal Job Board Module Job Board Portal  
Applicant Portal Talent Module - Application Workflows   Attract
Employee Portal Talent Module   Attract
Customer Portal N/A    

 

Avionte Core Application Entities

Aero Module Entities

BOLD Entities

Combined Solution Entities

Employee Talent Applicants Talent
Customer Company Company Company
Contact Contact Contact Contact
Order / DH Order Order Jobs Jobs
Assignment / Placement Placement Start or Hire Placement
Candidate Candidate Talent Candidate
Time Entry N/A Timesheets  
Payroll N/A N/A Payroll
Billing N/A N/A Billing
Supplier   Division Employer
Branch   Office Office
Department   Office Department

 

 

Definitions

Section Word / Phrase Description

#

   

 

1099 Independent contractor or an individual who is entered into the Avionté software and the W2 box has been unchecked in the employee’s file. They pay their own taxes and insurance but are paid by the primary staffing company.
  1094-B

An IRS reporting form titled "Transmittal of Health Coverage Information Returns," the 1094-B summary form that accompanies the more detailed 1095-B which provides coverage plan information about employees to the IRS.  Filers will send form 1094-B (transmittal) with form 1095-B (returns) to the IRS.

  1094-C An IRS reporting form titled "Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns," the 1094-C is the employer's filing cover sheet sent to the IRS to summarize the 1095-C. Form 1094-C must be filed when an employer files one or more Forms 1095-C. The 1094-C summarizes and accompanies the 1095-C.
  1095-B An IRS reporting form titled "Health Coverage," form 1095-B is used to report certain information to the IRS and to taxpayers about individuals who are covered by minimum essential coverage and therefore aren't liable for the individual shared responsibility payment.
  1095-C An IRS reporting form titled "Employer-Provided Health Insurance Offer and Coverage," the 1095-C provides information about health insurance and is sent to both employees and the IRS.  Applicable Large Employer Members (ALE - employers with 50 or more FT employees in the previous year are required to file Form 1095-C. Every employee of an ALE who is eligible for insurance coverage should receive a 1095-C.

A

   

 

AB Alberta
  ACA as part of the aca effort we identified several processes that can run in the background several times per day to run the necessary calculations needed by various steps in ACA.
 

ACA Eligible or Full-time

To be ACA Eligible an employee must average at least 30 service hours per week or 1560 per year during the Initial or Standard Measurement Period. A new employee who is expected to be full-time is ACA Eligible from the date of hire, but, like all employees, is subject to re-evaluation.
  ACA-Eligible hours Each hour for which an employee is paid, or entitled to payment, for the performance (or being in the state of readiness to perform - on call) duties for an employer. Or each hour for a period of time during which no duties are performed due to vacation, holiday, illness, incapacity (including disability), jury duty, etc.
 

Accounting Period Date

A system static date is always a Sunday. If the accounting period date is Sunday, May 18th, then this accounting period includes the assignments for May 10 through May 18th.
 

Accrual Balance Unit

The total number of units accrued by the employee till current date.
 

Accrual Plan: Accrue Transaction Types

Transaction Types allow for paychecks that include supplementary compensation (i.e. Double Time, Over Time) to use separate accrual plans for these auxiliary periods. For example, if a transaction Type DT (Double Time) is selected for the Accrual Plan- ACC PLAN then every time an Employee who fall into the same Accrual Plan- ACC PLAN gets a paycheck for the Transaction Type- DT then the Hours Accrued under DT for the Employee gets increased according to the number defined in the plan.
 

Accrual Plan: Depletion Transaction Types

Transaction Types allow for paychecks that include supplementary compensation (i.e. Sick Time, Vacation) to use separate accrual plans for these auxiliary periods. For example, if a Transaction Type - Sick Time is selected for the Accrual Plan- ACC PLAN then every time an Employee who fall into the same Accrual Plan- ACC PLAN gets a paycheck for the Transaction Type - Sick Time then the Hours Accrued under Sick Time for the Employee gets decreased according to the number defined in the plan.
 

Accrued Unit

The number of units accrued by the employee per paycheck.
  Actual Profit  = Burden Rate * Gross Wages
 

Add WH

Additional withholding of taxes from the employee paycheck.
 

Add-in

Add-ins refer to extensions that are added to external applications allowing for their data to be imported into Avionté.
 

Adjustment

Does not affect taxes, usually a pass-through that does not affect total sales. An adjustment will reduce pay.  A one-time adjustment entered in Time Entry that is applied post-tax, e.g., a charge for a drug test.
  Adjustment + Deduction A post-tax adjustment that is taken once or multiple times. This adjustment is dependent upon whether the deduction is made in either Time Entry or Employee Record.
 

Admin Period

Related to the Affordable Care Act (ACA), a period of up to 90 days to enroll the full-time employees in insurance. This will be for all new hires or employees determined to be full time at the end of a standard measurement period.

  Admin Period The Admin Period must last at least 30 days and no more than 90 days. It begins when a new full-time employee is hired, or when an existing employee has been evaluated and determined to be full-time. The employee must be offered a Healthcare plan and, if accepted, they must be enrolled before the Admin Period ends. Following the Admin Period employees begin the standard measurement and determination rotation.  A period of time that follows an employee's standard and initial measurement periods. This has a max of 90 days.
 

Admin Period (after initial measurement period)

Related to the Affordable Care Act (ACA), if an employee is determined to be full-time after an initial measurement period, you only have up until the last day of the first full month following the end of the measurement period.  Example: The initial measurement period ended on January 4th. The employee has to be enrolled by the last day of February.

  ADP Used to align Avionté application to a client's online Work Opportunity Tax Credit configuration.
  Advance Warning Timeframe The AdvancedWarningTimeframe is a Config Option within Avionté. It is a set number of days prior to an ACA Eligible employee’s last day of the Admin Period. ACA Eligible employees must be offered a healthcare plan and, if the plan is accepted, enrolled by the end of the Admin Period. Therefore, when the set timeframe is reached the employee will be listed on the Enrollment Deadline (ACA) counter, notifying you that action is needed.  The counter is initiated using the following calculation and example time frames:  Measurement Period (12mos) + Admin Period (90days) – Advance Warning Time Frame (30days) = Add to Counter (30days prior to the end of the Admin Period)  Note: To place an employee on the Enrollment Deadline counter as soon as he becomes eligible, set the Admin Period and the Advanced Warning Time Frame to the same number of days.  When setting the warning period, take into account that you may begin collecting benefit premiums one month prior to coverage.
  AdvanceBank 1. This is used for tracking overpayments to Employees.  A deduction is then added to the Employee for reimbursing the overpayment (Default option that doesn't require additional setup)
  Agency In the Avionté application, "agency" refers to an entity that assists your staffing company.
 

Agency Cost

Agency cost is the total amount payable either to the sub-contracting agency or the individual contractor which doesn’t include the pass through deductions. Note: Gross wage is only for W2 transactions, whereas Agency Cost is for non-W2 transactions.

  Agent Manager Application The software that manages environments and packages in the Avionté Agent.
  Agent Software Application The software installed for each instance.
  ALF Avionté Link Forwarder
  All-Or-Nothing An All-Or-Nothing deduction can cause an entire sequence of deductions to not be processed if any of the deductions cannot be withheld from the paycheck.
  Allow Edit ACA Eligibility AllowEditACAEligibility is a Config Option within Avionté that controls whether a user can edit the ACA Eligibility for employees. If set to True, the dropdown becomes available in the ACA Eligibility screen and the ACA Eligibility information is recorded at the individual employee level.  Note: In addition, the Config Form for ACA Eligibility must be set to IsVisible for the user.
  Allow Multiple Entry Allows multiple transaction types to appear within the same transaction, e.g., a one-off equipment return transaction is allowed to take place multiple times per transaction.
  Allow Web Time Entry Allows users to add time from the web portal for this transaction type. This transaction type will appear in the Type drop-down menu when adding additional items from the web portal.
  Allowable Disposable Income disposable income x CCPA % limit
  Amazon Web Services (AWS) Amazon Web Services – Amazon Web Services – A company providing a suite of cloud-computing services that make up an on-demand computing platform. These services operate from 13 geographical regions across the world providing backup redundancy at a “per use” rate.
  AMP Avionte Metadata Platform   http://amp.avionte.local/
  Announcement Used to place announcements on the Avionté Start page. 
  Announcement Used to place announcements on the Avionté Start page. 
  AOM Avionte Order Management
  API Application Program Interface is a set of routines, protocols, and tools for building software applications. An API specifies how software components should interact.  Allows external applications to communicate and transfer information between themselves and the core application.
 

API

Application Program Interface
  APP Avionte Payroll Processor
 

Applicant Tracking System (ATS)

A title given to software such as Avionté allows users to manage and administer changes to applicants and other entities.

  Applicant  A person who has not previously applied or has been screened at the staffing company.  In Avionté, this person's information has yet to be compiled into an employee record.   
 

Appointment

Another tracking method for a user to associate a due date to their message.

  ARM Avionte Relationship Management
  ARP Aviointe Resume Processor    https://arp.avionte.com
  Assign Email Templates The Assign Email Templates admin tool allows for standard or customized email templates to be assigned for use with the emails sent out on candidate assignment, and web portal credential changes. 
 

Assignment

Occurs when an employee is assigned to an order within the Avionté software by a user. This employee now begins working for the customer.

  ATE Avionte Time Entry
  ATM Avionte Talent Management
  ATS Applicant Tracking System
  Aux Auxiliary device, usually a serial port.  Windows reserved file https://support.microsoft.com/en-us/kb/74496
  Avi Short for Avionté, reserved for internal use environments
  Avionté Agent Avionté employs an automated, continuously-running Microsoft Windows service called Agent. This service is used to schedule background tasks such as "CareerBuilderProcessor," which updates Career Builder job post statuses to the Avionté system once per day. The scheduled Agent "jobs" running behind the scenes ensure the data used and displayed in Avionté processes is current and accurate.
  Avionte Resume Processor (ARP) An Avionte component used to parse resume documents into an Employee, Candidate, or Talent record.
  AVM Avionte Vendor Management
  AWS Amazon Web Services

B

   

 

Back Office Financial operations and transactions for a company such as time entry, payroll, billing, accounts receivable, and all relevant accounting period information. In Avionté software, Back Office consists of Time Entry, Payroll, Billing, Invoice, AR, AP Paycheck, Weekly Process and Import/Export.
  Background Check Plugins Some integration partners that provide background check services require an access method or "plug-in" to communicate with Avionté. The Admin Tools Background Check Plugins option enables the configuration of the Avionté application with a client's background check provider. 
  Background Check Provider The Admin Tools Background Check Provider is used to manage—add, disable, and delete—background check providers. 
 

Batch

A grouping of selected transactions that allows a user to process them through the back office (i.e. payroll, billing, time entry) as desired.
  BC British Columbia
 

Bill Amount

Total bill before any taxes are deducted.
 

Bonus

Type of transaction where supplementary earnings are given to an Employee in addition to the Employee’s usual compensation. In Avionté this type of transaction can be entered at either the order level or during time entry. Pay unit equal to 1 are typically entered in for a bonus transaction type in time entry.
  Branch The branch of the order.
  Break of Employment If an employee has not received a paycheck from your company for a set length of time (91 days) or has not received a paycheck in more than their previous continuous period of employment in days (Minimum 28 days), they undergo a break in service and are treated as a new hire when placed on their next assignment. Their ACA status will automatically be set to Undetermined, and all existing ACA measurement data will be deactivated.
  Break-In-Service Sometimes referred to as a Break-In-Employment, if an employee has not received a paycheck from your company for a set length of time (91 days) or has not received a paycheck in more than their previous continuous period of employment in days (Minimum 28 days), they undergo a break in service and are treated as a new hire when placed on their next assignment. Their ACA status will automatically be set to Undetermined, and all existing ACA measurement data will be deactivated.
  Bronze Plan The Affordable Care Act requires every state to offer its citizens different level plans, which also differ in cost and benefit coverage. The bronze plan is considered the lowest regular plan offered under the Affordable Care Act and will generally cover 60% of the costs associated with a claim.
  Burden Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual. The Admin Tools: Burden functionality is used to view, edit, and add burdens to the system.
 

Burden (general liabilities)

Refers to the cost of doing business. This is set up in Admin Tool's Burden section.        Bill Amount = $12.00  Gross Wages  = $8.00  Wc Cost        = $0.50  ER Tax = $0.50  Profit  = $12.00- (($8.00 * burden rate )+ $0.50 + $0.50) = $3.00        Profit calculated in this way is never the true profit for any organization. There are always certain costs associated with doing the business. So, the actual profit is derived by multiplying the Burden Rate with the Gross wages. 
  Burden Factor The Admin Tools: Burden Factor functionality is used to view, edit, and add burdens to a specific transaction type in the system. Burden is the actual cost of a company to have an employee. Aside from salary, there are other factors - health insurance, pension costs, payroll taxes - that contribute to the total cost of employing an individual
 

Burden Tax Amount

The extra cost associated with paying taxes to the government.

C

   

 

Caf125 1. These cafeteria plans allow employees to set aside pre-tax income for certain employer-offered benefits. They are called cafeteria plans because employees are given a list of benefits to choose from, similar to a cafeteria-style menu (Adoption, 401k, ...)
 

Candidate 

The job seeker who has submitted information to a staffing company for a suitable job or position. In Avionté, a candidate is a person who is qualified for a position.
  Card In the Aero Recruiter Module, records within each section are displayed in a card format.
  Card View Displays detailed information regarding one employee’s transaction.  Accessed in Avionté by double-clicking on an employee’s row in Sheet View or by clicking on the Show Card View button.  Time can be entered either in daily view or weekly view.  
  Certification Type The Certification Type section in Admin Tools allows a user to configure the certifications that appear in the Employee and Customer sections.
 

COBRA

The Consolidated Omnibus Budget Reconciliation Act of 1985, enables the ability of a person or a person’s dependents to maintain the health insurance policy that they had with their employer, without interruption, even after they stop working for that employer. Typically, if a person does decide to do this, they will be required to pay all of the costs associated with the monthly premium for the policy and are usually only allowed to stay on the policy for 18 months after they leave their employment.
  Company The name of the company where the candidate will work.  The section within the Aero Recruiter Module holds all of an organization's prospect and customer data. The company is similar to Customer in Avionté.
  Company (AU) Businesses that entered the Avionte software through either manual entry or imported via the Echo browser and the Outlook Add-in.  Companies place requests (job orders) with the staffing company to fill a required worker position.
  Con Keyboard and display.  Windows reserved file name.  https://support.microsoft.com/en-us/kb/74496
  Config Bank The Config Bank option in Admin Tools allows a user to add, edit, or delete the list of banks that appear within the Avionte system. 
  Config Bank The Config Bank option in Admin Tools allows a user to add, edit, or delete the list of banks that appear within the Avionte system. 
  Config Choice Used to choose what is included in drop-down menus throughout the Avionté Core application.
  Config Edit Mask Type Masks are used to determine how some data is displayed in an application. For instance, ###-###-#### is frequently used to signify a telephone number. The Admin Tools: Config Edit Mask Type allows a user to add or edit mask types in the Avionté application. 
 

Config Option

A Config Option is a customizable value that can be set for different entities, or the entire system to affect the behavior or features of the product.
  Config Option The Config Option section of Avionté contains all of the settings for allowing or disabling various functions within Avionté. 
  Contact A person who is related in some fashion to a particular customer or potential customer. A contact can also be entered for agencies or deduction authorities. Contacts are entered into the Avionté software from either the customer’s sub-tree option or the Contact main-tree option.    
  Contact (AU) Person(s) related in some fashion to an existing or potential customer company, agency or deduction authority.  Contacts are entered into the Avionte software manually or imported via the Echo browser or the Outlook Add-In.
  Contact Method Different methods by which an entity (employee, customer, contact) can be contacted by the staffing company. Ex: home phone, main phone, cell phone, email, pager, website, fax
  Core application The main Avionté application with the Main Menu on the left, sub-menu's below, Actions menu, etc. The "Core application" is also referred to as the "Suite application."
  Core Application or Core App Core application, or "core app," refers to the original Avionté interface. It is also known as the 'Suite application.' The Core application is part of the Avionté Suite.     This interface has been called "core application" rather than "Avionté" since the introduction of the web portals and the Aero platform which are also part of Avionté. Though they interface with the same data, the core app differs from the web portals and Aero in functionality, behavior, and style. 
 

Cost Worker Comp Cost

Wc Wages * Rate Percent = Worker Comp Cost    WC Wages * Cost Percent = Cost Worker Comp Cost    Rate % = Changes According to Customer     Cost % = base rate not likely to change
  Counter Counters on the Start Page provide a quick view of the current number of emails, appointments, open orders, tasks, arrival calls, weekly calls, etc.
  Create Transaction Pulls all transactions from open Assignments ready to be paid or billed for an open Accounting period.
 

Credit Card Fee

Credit card Fee is the processing charge whose rate is defined in the ConfigSystemChoice under the category ‘CreditCardType’ and property = "FeePercent" .  CC Fee = total bill * fee rate.  In Avionté, Credit Card can be selected from the Order.
  Customer/Client Companies entered into the Avionté software through either manual entry or electronic entry portal. They place orders for service to be provided by the staffing company to fulfill a required job position. 

D

   

 

Data Requirement Message A DRM, or Data Requirement Message, is an on-screen message used to request more information from a user or inform a user that an action may cause unwanted results. 
 

Days Sales Outstanding (DSO)

Days Sales Outstanding (DSO) is the number of days since a bill has been charged to a customer. This number is calculated using the current date and is not affected by the due date for a bill.
  Deduction + Contribution A transaction that is both an employee permanent deduction and an employer contribution, e.g., an employer-matched 401K plan.
 

Deduction Amount

Amount to be deducted from the employee's paycheck.
 

Deduction Amount LTD

Total deduction amount paid by the employee from the beginning until the current date.
 

Deduction Amount YTD

Total deduction amount paid by the employee from the beginning of the current year until the current date.
  Deduction Authority Organizations such as child support agencies or health insurance agencies to which deductions are submitted.
 

Deduction DI Percent

Maximum percentage by which that the deduction amount can reduce from the DI [Disposable Income.]
  Deduction Max Percent A set limit in which a deduction cannot supersede that percent of an employee's paycheck.
  Deduction Rate Sets the specific dollar amount or the percentage that determines the amount deducted for this tier.
  Deductions Items such as taxes, garnishments, retirement plans or medical pay that are removed from an Employee’s gross income. In Avionté there is an extensive list of deductions that can be applied to an Employee’s paycheck. They can be found in Employee – Payroll – Deduction Setup. Deduction types will be defined later in this document.
 

Determination

Each employee is evaluated to determine their full-time or variable hour status and ACA Eligibility. In the case of a new variable hour employee, the determination follows the Initial Measurement Period. In all other instances, the determination follows the Standard Measurement Period. After determination, all employees continue to repeat the standard measurement and determination rotation as long as they are employed.
  Determining Which ACA Safe Harbor Calculation to Use Your company will have to consider the options to determine which is best based on factors like how employees are compensated, how much administrative simplicity you need, and which method would deliver the highest household income proxy so your plan would have the best chance of qualifying as “ACA affordable.”  According to the IRS article Questions and Answers on Employer Shared Responsibility Provisions Under the Affordable Care Act.  Use of the affordability safe harbors is optional. While it generally makes sense to use a safe harbor if it’s easy to do so, in some cases the administrative hassle of determining whether the safe harbor applies outweighs the benefit of using it.   You may either use the same affordability safe harbor for all employees or different safe harbors for different reasonable categories of employees. You cannot choose a different safe harbor for each individual employee.  In order to enter an affordability safe harbor code on a particular employee’s 1095C you must have elected to use that safe harbor and verify that particular employee actually satisfies the safe harbor. Depending on the safe harbor, the employee’s earnings, and your contribution structure any given safe harbor may apply to all, some or none of your ACA-FT employees.  The affordability safe harbors are “last resort” codes — you only use these codes if no other Line 16 code applies. If an affordability safe harbor code does not apply (or you are not using an affordability safe harbor) then Line 16 will be blank.    FPL is generally the easiest of the three safe harbors to use but is only available if the lowest cost single MV coverage available to employees is less than the FPL safe harbor threshold.  For a calendar year plan the FPL threshold is $94.75 for all months in 2016; for a non-calendar year plan the FPL threshold is $93.77 for the months of the 2015 plan year that fall in 2016 and $95.63 for the months of the 2016 plan year that fall in 2016.   Rate of Pay safe harbor is next easiest. The way most employers use Rate of Pay is to determine if the lowest paid ACA-FT employee can satisfy the safe harbor. If the lowest paid employee satisfies the Rate of Pay safe harbor (and assuming the lowest cost single coverage is the same for all ACA-FT employees) then all employees should satisfy the safe harbor.   W-2 is usually the least desirable of the safe harbors. The 2016 W-2 safe harbor is calculated using the employee’s 2016Box 1 W-2 income — which you won’t know until after the end of the year. Moreover, the W-2 safe harbor assumes the employee was employed and offered coverage for the entire calendar year; if either of those is not true for a particular employee, you must prorate that employee’s W-2 income and annual cost of coverage before doing the W-2 safe harbor calculation.
  DI Exempt A deduction (usually voluntary) that can be taken out of an employee's take home pay in which the deduction could cause the disposable income (DI) to be less than a set limit (typically set to minimum wage, default is Max Percent Of Net).
  Discount Type Used to enable the entry of new discount types for use on the Discount tab on the Order Options item of the Customer section of Avionté.
  Disposable Income gross pay - mandatory deductions.
  DSO Says Sales Outstanding
  Dynamic Panel The Dynamic Panel section in Admin Tools is used to configure the horizontal and vertical panels available in the different sections of Avionté.

E

   

 

Effective Insurance Date The date that an employee must be offered healthcare the first time they are found to be ACA eligible. The start of the employee's first Stability Period.
  Electronic Signature Device The device used to electronically sign eDocuments on the employee web portal.
  Employee People who have already applied through the staffing company that have been screened and approved for hire for any available jobs. There are three different wage types for employees:
  Employee Benefit Plans Use the Employee Benefit Plans section of Admin Tools to set up a correlation between a) an employer contribution to an employee benefit and b) an associated employee deduction from payroll. For example, you might configure Employee Benefit Plans for an employer-matched 401K plan, or for a health plan that includes an employer contribution and a portion paid by the employee. 
  Employer  The name of the staffing company filling the position.
  Employer Taxes Sum of tax amount to be paid by the employer for the transaction included in the paycheck.
  Enrollment Period Under the Affordable Care Act, people must enroll in health insurance either through the state or federal marketplace or through a private health insurance company during a set period of time every year. If a person has no health insurance at the close of the enrollment period, they will be not in compliance with the Affordable Care Act. The 2015 open enrollment period for regular health insurance was November 15, 2014 to February 15, 2015.
  Environment An environment is an Avionté Suite database. Generally, most customers have one environment used for production. Sometime a customer will have additional ones for testing upgrades (parallel) or training.
  ER Contribution An employer-only contribution for a type of benefit, e.g., employer-paid long-term disability coverage.
  ESS Enterprise Search Service
  Essential Health Benefits The Affordable Care Act now requires all insurance policies to cover ten essential health benefits to insurers. Although the amount of copayment and coinsurance may vary per insurance policy, an insurance company may not deny coverage for one of the following benefits: 1) Ambulatory Patient Services, 2) Emergency Services, 3) Inpatient Hospitalization, 4) Maternity and Newborn Care, 5) Mental Health and Substance Abuse Services, 6) Prescription Drug Coverage, 7) Rehabilitative and Habilitative Services, 8) Laboratory Services, 9) Preventative and Wellness Services and Chronic Disease Management, 10) Pediatric Oral and Dental Care
  Evaluation Evaluation is a feature located in Admin Tools used to create and send customized surveys to employees and contacts.
  E-Verify E-Verify is an Employment Eligibility Service managed by the US Government's Department of Homeland Security. Avionté integrates with E-Verify and displays the E-Verify screens used to gather information that is sent to the Department of Homeland Security.
  Example Paycheck 123: Total Paycheck: $450.00 99.99% = 100%
  Example Paycheck 123: Transaction 1 Reg 10 $10.00 $100.00 (100/450) * 100 = 22.22%
  Example Paycheck 123: Transaction 2 Reg 20 $10.00 $200.00 (200/450) * 100 = 44.44%
  Example Paycheck 123: Transaction 3 Reg 15 $10.00 $150.00 (150/450) * 100 = 33.33%
  Example:   Suppose there are three transactions in a Paycheck 123 Type Pay Unit Pay Rate Total Pay Pay percent of transaction.
  Exemption A person who belongs to a specific group of people who have been designated by the Affordable Care Act as being exempt from complying with the law not only do not have to get healthcare that complies with the law, but will also avoid being taxed for not having insurance. The exempted group of people are: Native Americans and Alaskan tribes, a member of a recognized healthcare sharing ministry, a member of a religious sect that opposes health insurance, someone who is incarcerated, someone living in the U.S. unlawfully, people who have been without healthcare for three months or less, people who are 25 years or younger can remain on their parent’s health insurance until their 26thbirthday, people who are exempt from filing a federal income tax return due to their income level, if the lowest priced bronze plan offered to you is more than 8% of your household income, if you qualify for a hardship exemption.
  Exemption Certificate Number (ECN) If you apply and are approved for an exemption by the federal government, you will be assigned an ECN, which you must cite on your federal income taxes to indicate that you are exempt from complying with the law.
  Exemptions Not used when configuring tiered deductions and should be left blank.

F

   

 

Federal Marketplace The Affordable Care Act requires that the federal government create a website that would act as an information hub and a place for Americans, who live in a state that is relying on the federal government to administer the law, to shop for health insurance. The federal marketplace can be found on Healthcare.gov.
  Federal Poverty Line Safe Harbor The Federal Poverty Line (FPL) calculation has been described as the simplest and easiest to use. This is done by calculating 9.66% of the one-person household federal poverty figure for 2016 ($11,880) and dividing that by 12 to get the monthly employee premium, which would be $95.63. If you offer a plan that costs less than that for employee-only coverage, your company meets ACA affordability criteria.
 

FG

A processing method for Worker's Compensation. It calculates WC from the sum of Gross wages times WC rate.
  FieldName: (parentheses) The field name followed by values and an operator in parentheses avoids the need to type the field name multiple times. Without the parentheses, the structure must be"lastName: Peterson OR lastName: Smith" to generate results.   Example - lastName: (Peterson OR Smith)
  Form  The Admin Tool Form option allows users with Admin Tool privileges to grant or restrict access to certain menu and sub-menu items for specific users.
  Front Office The day-to-day operations of a staffing company such as Customer Service, Customer Support, operational CRM, and Sales are carried out. In Avionté software, the Front Office consists of Employee, Customer, Order, DH Order, Assignment Contact and Agency.
  FTE Full time employee
 

Full-time

An employee that has been evaluated as averaging 30 service hours or more per week during the Initial or Standard Measurement Period is considered full-time.
  Full-Time Employee An employee who has worked, is expected to work an average of at least 130 hours a month (30 hours a week).  An employee that works, on average, 30 hours or more for the duration of the measurement period.
 

Full-Time Equivalent

The sum of all of the non-full time employee's hours divided by 120 hours divided by the months in the look-back period. Example: Assume it’s a standard 12 month look-back and the employer hires mostly part time employees. They have 1000 non-full time employees who work a combined total of 520,000 hours (10 hours per week per employee). Take [520,000 / 120 hours]/12 months. This employer has 361 full-time equivalent employees.

G

   

 

Garnishments Deductions (typically government issued, ex. court ordered fines, child support, etc.) taken out of an employee's paycheck after taxes, but calculated with other deductions to ensure payment.
 

Geocode

Geocoding is the computational process of transforming a description of a location (usually represented by a postal address) to a location on the Earth's surface in the form of a numerical coordinate. A computer can recognize a specific spot on the earth based on a geocode.    A precise address must be entered into the Avionté application so the system can accurately determine the geocode for the address. As an example, when an address is entered for an employee, contact, etc., and a suggested geocode is not populated, the entered city may be that of a nearby large city, when the actual, precise city is a suburb of the larger city.   Applications like Avionté and Vertex use geocodes to identify a location then determine the tax withholdings for the employee and the employer to ensure correct tax payment.
  Gold Plans The Affordable Care Act requires that multiple plan levels be offered to citizens in each state. Each plan level costs a different amount of money and includes different benefits. The Gold Plan will cover 80% of healthcare costs and the insured person will cover the remaining 20%. The Gold Plan is typically a better plan and may require higher monthly premiums, but lower copays, coinsurance and deductibles.
 

GP Adjustment Bill

The items that the staffing supplier would like to include in the GP Calculation even if the item is of type isdeduction=1, by turning the transaction Type property GP Calculation=True.
 

GP Adjustment Cost

Items that the staffing supplier would like to include in the GP Calculation even if the item is of type isdeduction=1, by turning the transaction Type property GP Calculation=True.
 

GP Adjustment Pay

The items that the staffing supplier would like to include in the GP Calculation even if the item is of type isdeduction=1, by turning the transaction Type property GP Calculation=True.
  Grace Period If a person does not make their monthly premium payment on time to their insurance company, they will be given a grace period to make all pending premium payments before the insurance policy is canceled. Under the Affordable Care Act, the grace period is ninety-days, which means that insurance companies cannot cancel your policy until you are more than ninety-days delinquent on paying your premium.
  Greenshades we have several customer who have chosen to use our advanced tax services and there is a job package required to use that service
 

Gross Amount

Sum of all Gross wages in Transaction.
 

Gross Income

Total income/earnings before deductions such as taxes or garnishments are removed. In Avionté gross pay is the equivalent of Item Pay in time entry.
  Gross Pay Gross pay is the beginning value of an employee's paycheck, before any money is withheld.
 

Gross Profit (GP)

Profit made by a staffing company on the transaction.    G.P.= Bill Amt. - (Gross Wages + WC Cost + Employer Taxes + Burden).  PaymentCost = Gross Wages + Employer Taxes.  (GrossWages + EmployerTaxes+ Burden+ WorkerCompCost+AgencyCost).  Gross Amount = (Bill Amt. + GP Adj. Bill) - (Gross wages + GP Adj. Pay) + WC Cost + Employer Taxes + Burden (BillAmount +GPAdjustmentBill)-(PaymentCost+ GPAdjustmentPay+GPAdjustmentCost + CreditCardFee)
 

Gross Wages

Taxable income does not include pass through deductions.
 

GTM

Go To Market approach

H

   

 

HCM Human Capital Management

 

Healthcare Plan Offered HealthcarePlanOffered is a Config Option within Avionté; if set to True, it indicates a healthcare plan is offered by the employer. If no plan is offered, the value should be set to False, and Avionté then calculates penalty taxes owed by the employer (if apply based on company size).

 

HIPAA The federal Health Insurance Portability and Accountability Act of 1996 was intended to make it easier for people to keep health insurance, protect the confidentiality and security of healthcare information and help the healthcare industry control administrative costs.
 

HireGuide

Found in the Employee Background Check results grid, HireGuide is used to track the status of the background check document request. Initially, the value of HireGuide is empty when the request for a background check on a selected employee is initiated. Once a background check document is received, the value is changed to either Proceed (passed background check), Review (more information needed to make a determination), or Stop (failed background check).
 

Home Office (Talent)

For Talent: The office they identify as the closest office to their home address when they apply or identified by the person who enters them into the system.
 

Hourly

A processing method for Worker's Compensation. It calculates WC based on hours worked.

I

   

 

Identity

Refers to the application’s method of identifying a user. When a user logs into Aero with a username and password, they are recognized as having roles, access, etc. The user has a unique identity. 
  Import Export Mapping The Import Export Mapping tool matches incoming data terms to existing Avionté data definitions.  For example, if Avionté imports a spreadsheet from an integration partner with pay types of "Reg", "OT", and "DT", but the Avionté default pay types are "Standard", "Overtime", and "Double Time", the Import Export Mapping function can equalize differing terms so they're properly translated during import.
  In Progress Displays the number of postings that have been started and all or portions of the posting have been saved, but the posting has not yet been published to any job board.
 

Include in ACA Hours

Hours of paid leave, such as FMLA, Military, and Workers Compensation count toward hours of service when determining employee ACA Eligibility. To make this happen automatically, the IncludeInACAHours property must be set to True for these transaction types.
  Individual Mandate The Affordable Care Act requires that all individuals who do not otherwise have insurance through an employer or private health insurance company that complies with the new standards and requirements of the law, to obtain health insurance by the end of the open enrollment period every year. People who fail to obtain health insurance by the end of the open enrollment period each year and who do not otherwise qualify for an exemption or special enrollment period will be penalized by paying a tax. This new requirement has been coined the Individual Mandate part of the Affordable Care Act. In June 2012, the Supreme Court reviewed the issue as to whether it was Constitutional for the federal government to impose a penalty for an individual’s failure to obtain health insurance under the Individual Mandate requirement and determined that it was permitted under the federal government’s right to tax its citizens.
  Initial Measurement Period Related to the Affordable Care Act (ACA), the period a new employee has to be measured to be determined full time or non-fulltime. The initial measurement period has to be the same for all new employees. The employee must maintain, on average, 30 hours/week for the duration of the entire period to be considered full time at the end of the measurement period.
  Initial Measurement Period The Initial Measurement Period must be at least three months and no more than 12 months in length. This period is used to determine the ACA Eligibility of a new variable hour employee. If the employee’s determination, at the end of the period, confirms that they are ACA Eligible (or full-time) they must be offered a healthcare plan. If the plan is accepted, they must be enrolled within 30 days of the end date of the Initial Measurement Period. The employee then begins the standard measurement and determination rotation.  After a variable (a seemingly non full-time employee) is placed on assignment, their hours are tracked within an initial measurement period to determine if they are working an average of at least 130 hours a month (30 hours a week) and are therefore ACA eligible.
 

Integration

Integrations refer to 3rd-party programs whose functionality has been added into an Avionté product.
  Integration ASP.NET Web Service a standardized way of integrating Web-based applications using the XML, SOAP, WSDL, and UDDI open standards over an Internet protocol backbone. Basically, a mechanism enabling Avionté to interact with integration partners. 
  Is Adjustment A one-time adjustment made in Time Entry and applied post-tax, e.g., a drug test charge.
  Is Discretionary Bonus Indicates if the transaction type is a discretionary bonus or should be included as regular hours named "isDiscretionaryBonus" and if it should be included in overtime rate calculations.
  Is Equipment Adds the transaction type to Mass Equipment Deduction tracking.
  Is ER Contribution Adds this transaction type to the drop-down menu in the Employee Contribution sub-tree.
  Is Healthcare Indicates that this transaction is related to healthcare. If the Config Option HealthcarePlanOffered is set to False, transactions with this setting will not be usable.
  Is Permanent Adds this transaction type to the Employee Deduction screen.
  Is Tiered Sets this transaction type as a tiered transaction. For more information, see Transaction Type - Tiered Transactions.
  Is Transactional Adds the transaction type to the Time Card Entry screen as a right-click option and as a transaction type to add at the Order/Assignment level.
  IsFixAmount When checked, this indicates that a specific dollar amount will be deducted for this tier.
  IsLevy When checked, this indicates that the entire amount between the Lower Limit and the Upper Limit will be deducted for this tier.
  IsPercent When checked, this indicates that a percentage of the income will be deducted for this tier.

J

   

 

Job Board Module The module offers the ability to configure multiple job boards and post all jobs (temporary and direct hire) from the Recruiter Module.  In the future, this module will replace the functionality of our Job Board portal.
  Job Portal Avionté enables job orders to be posted directly to online job boards such as Indeed, Simply Hired, and Career Builder. The Job Portal function in Admin Tools is used to manage the use of job boards populated with Avionté data. 

K

   

 

Keywords combined with operators such as AND, NOT, and OR help refine search results. Boolean operators do not need to be capitalized.  Use AND to narrow a search.  “Microsoft AND java” narrows results to only those containing both “Microsoft” and “java.”

L

   

 

Large Employer Related to the Affordable Care Act (ACA), an employer that has 50 or more full time and full time equivalent employees.
  Large Group Health Plan In general, a group health plan that covers employees of an employer that has 101 or more employees. Until 2016, in some states large groups are defined as 51 or more.
  Levy A legal garnishment that will remove "All but" a specific value or percent from a paycheck (ex. child support, court order, etc.). A levy is a DI exempt deduction. More information on how to set up a levy can be found on the Setup: Levy "All But" Deductions page.
  Limited Cost Sharing Plan A plan available to members of federally recognized tribes and Alaska Native Claims Settlement Act (ANCSA) Corporation shareholders regardless of income or eligibility for premium tax credits. People enrolled in this type of plan:  Don’t pay co-payments, deductibles, or coinsurance when getting care through an Indian health care provider.  Do need a referral from an I/T/U when getting essential health benefits through a Marketplace plan to avoid paying co-payments, deductibles, or co-insurance.   Can get limited cost sharing with a plan at any metal level on the Marketplace.  Don't need to have their income verified in order to enroll
  Live The number of posts currently published to a job board.
 

Look Back Period

Related to the Affordable Care Act (ACA), a period of 3, 6, 9, or 12 months to measure whether an employer is considered to be large.
  Lower Limit Sets the point at which the deduction for this tier will start.

M

   

 

MarkUp A markup is an increase to an original value. The MarkUp functionality in Admin Tools is used to manage markups on elements such as pay rates. Markups can be created, edited, and assigned to branches. 
 

Master Order

A Master Order is a status used for copying purposes only and will not be counted towards job metrics. A Master Order is generally used for repetitive or common orders.
  MathOperators Math operators can replace the standard Boolean AND, OR, and NOT operators. When used in the Talent area, for example, this structure matches any record containing "Microsoft" but not "apple," and adds relevancy if the Microsoft individual is an accountant.   Example - accountant + Microsoft – apple;   Operators include +, -, =, <, >, <=, >=
  Max Percent of Net A set limit in which an employee's paycheck cannot be reduced beyond (DI Exempt deductions are excluded from this policy).
  MB Manitoba
  Measured Eligibility The Measured eligibility is determined by the number of service hours worked during a measurement period. If an employee averages 30 hours or more per week, the measured eligibility is Full-time. If the average is 29 or less per week the measured eligibility is Non-full time.
  MEC Minimum Essential Coverage
 

MEC - Minimum Essential Coverage

Healthcare coverage that fulfills all the necessary requirements for an individual to comply with the individual mandate.  Specific coverage requirements for meeting MEC are subject to change. Visit the IRS web page regarding MEC for current guidelines. 
  Message Within Avionté, this is a location where all communication with customers, employees, contacts, etc., is done regarding any issues that may need to be tracked or monitored. Software users also have the ability to incorporate appointments/tasks when creating a message. There is also the opportunity to attach another user, customer, employee, etc., to a mode of communication.
  Multiple terms or clauses can be grouped together with parentheses ((quick OR brown) AND fox) to form sub-queries.  Items in parentheses are addressed first and in left to right order when multiple parentheses are present.  User OR to broaden a search.  “Microsoft OR java” broadens a search to results containing “Microsoft” or “java.”
  MVP - Minimum Value Plan MVP is the acronym for Minimum Value Plan, and refers to a comprehensive health insurance plan with at least 60% actuarial value, meaning that, on average it pays at least 60% of the costs of claims submitted by policyholders in the group. In ACA parlance, MVPs with 60% actuarial value are referred to as Bronze Plans, 70% value as Silver, 80% as Gold, and 90% as Platinum.  Specific offer requirements for meeting Minimum Value are subject to change. Visit the IRS web page regarding MEC for current guidelines.

N

   

 

NB New Brunswick
 

Net Amount

Total of the Gross Amount less any applicable adjustment or discount paid to the Employee. Net Amount = (Gross Amount + Adjustment Pay Amount) - Total Deductions - Total Taxes
 

Net Income

The remaining balance of earnings after all deductions have been removed. In Avionté net income is the amount received on an Employee’s paycheck.
  Net Pay The amount an employee will receive on their paycheck after all necessary subtractions due to taxes, garnishments, deductions, etc.
  NL Newfoundland and Labrador
  Non-DI Exempt A deduction that will not be taken out of an employee's take home pay if the deduction causes the disposable income (DI) to be less than a set limit (typically set to minimum wage, default is Max Percent Of Net).
 

Non-Payroll Cost

Sum of Credit Card Fee and Rebate Amount.
  Non-transaction type value A value that is not a defined transaction type. 
 

Notice of Health Exchange

Also referred to as Notice of Exchange (NOE).
  NS Nova Scotia
  NUL Bit-Bucket Device.  Windows Reserved File Name.  https://support.microsoft.com/en-us/kb/74496 

O

   

 

Off-Exchange This term refers to insurance policies that are offered directly from insurance providers either directly through their company website, through a third-party website or through a licensed agent or broker. A person who enrolls in a policy Off-Exchange would not use the state or federal Marketplaces to apply and shop for insurance. The opposite of Off-Exchange is On-Exchange business, which describes policies offered on the state or federal Marketplaces. Please note that often the policies sold on-exchange are the same ones sold off-exchange.
  ON Ontario
  Onboarding A portal used to import new employee data into the Avionté system.
  On-Exchange This term refers to health insurance policies that are offered either through the state or federal Marketplace. The opposite of this would be “Off-Exchange” business, which are insurance policies that are offered directly from an insurance provider and through the provider directly, through a third party website that aggregates every plan available in a geographic region, or through a licensed insurance agent or broker.
  Open Enrollment Period For both Medicare and regular health insurance through the Affordable Care Act, there are certain periods of time each year that a person can enroll or change their health insurance policy. According to the Affordable Care Act law, if a person does not have health insurance by the end of the open enrollment period, they may be penalized with a tax.
 

Order

A request that comes from a customer for a particular job position. These requests can include the number of positions, dates, rates, etc.
 

OT plan

Some state have their own overtime plan (OT Plan).   For example, California has its own OT Plan which includes anything more than 8 hours per day is considered an Over Time (OT).   Federal OT Plan includes anything more than 40 hours per week is considered as Over Time (OT). It does not have any daily limit.   OT Plan can be defined it at the customer level from the sales and service section. It gets transferred to the Order and then to the transaction but the user can modify it from the order details or transaction. Once the OT Plan is selected OT Hours gets automatically calculated according to the plan.
 

Other Bill

Total Amount billed for Transaction Type with property ‘IncludeInOtherHours=True.’
 

Other Pay

Total Amount paid for Transaction Type with property ‘IncludeInOtherHours=True.’
  Outlook Add-In A popular feature that enables a user's Microsoft Outlook email application to interact with Avionté data.

P

   

 

Package Groups of software that a service instance can execute. Within each group, there are one or more agent Jobs.  Each job will run 1x per day at a particular time or multiple times per day, perhaps once a second or once an hour depending upon the nature of the activity the job needs to do.  They run unattended, like clockwork.  Typically, a group is focused on a particular piece of functionality that Avionte provides. 
  Part-time Employee Generally, a person who works 29 or less hours per week for an employer is considered a part-time employee. Under the Affordable Care Act, employers do not have to provide health insurance to part-time employees.
 

Pay Other Hours

Refers to the items that have the property IncludeInOtherHours=True.
 

Pay Percent of Transaction

A Paycheck can have multiple transactions included in it. Pay Percent of transaction refers to what percent of the total paycheck amount does each transaction occupy.

  PayCode Applies to transactions for regular, overtime, and double-time pay.
 

Payment Cost

Sum of Gross Wages, Agency Cost, WC Cost, Employer taxes and Burden.

  Payroll Cost

Payroll Cost refers to the Sum of Gross Wages and Employer Tax.     Payroll Cost = Gross Wages + Employer tax       .  PaymentCost = Gross Wages + Employer taxes  .  (GrossWages + EmployerTaxes+ Burden+ WorkerCompCost+AgencyCost)

  PE  Prince Edward Island
 

Penalty (ACA)

The amount a large employer has to pay beyond the 30th full time employee if they have a combined total of 50 full time and full time equivalent employees.  Example 1: The employer has 13 full time employees and 52 full time equivalent employees. This employer is required to offer all full time employees insurance or pay an employee. However, since they only have 13 full time employees, they would not have to pay a penalty because 13 full time employees – 30 would leave no employees left to pay the penalty on.  Example 2: The employer has 33 full time employees. They would have to pay the penalty on 3 employees if they decided not to offer insurance.

 

Penalty Annual Amount

The Penalty Annual Amount is an annual dollar amount paid as a penalty tax to the US government. This amount is charged, per qualifying full-time or full-time equivalent employee, if employees are not covered by a healthcare plan. The field is editable as amounts will change in the coming years.
 

PEO

Professional Employment Organization.

  PEO A professional employer organization (PEO) is a firm that provides a service under which an employer can outsource employee management tasks, such as employee benefits, payroll and workers' compensation, recruiting, risk/safety management, and training and development.  The PEO (Professional Employer Organization) functionality in Admin Tools enables the addition and management of PEOs in the Avionté application. 
  Peoplenet Time Clocks Peoplenet Time Clocks are online timeclocks used by employees to track work time while sending the data directly into the Avionté application. The Admin Tools > System Peoplenet Time Clocks option is used to manage which suppliers have access to the Peoplenet integration. 
  Per Hour Deduction A deduction taken off of hours worked for a pay period.
  Permanent Deduction An employee's pay deduction that is entered in the Employee Record only.
  Placement Office In Hired Details on a job: The office that placed the individual on that job
  Platform Though the term "platform" can mean multiple things in software, when the word is used in the term "Aero Platform," it is referring to the environment in which a piece of Avionté software is executed. The Aero platform is built upon data that was previously only available in the Avionté Suite application. That data is currently shared between the Suite application and the Aero platform. Think of the Aero platform as an extension of the Avionté Suite application. While the Suite application and Aero platform are currently used simultaneously, Avionté is moving toward the use of only the Aero platform.  
  Platinum Plan Under the Affordable Care Act, Americans in every state must be offered multiple levels of coverage that increases in coverage and costs as the levels increase. The Platinum Plan is the highest level of coverage offered. Platinum Plans will cover 90% of healthcare costs, which means lower annual deductibles, copays, and coinsurance; however, the premiums are typically higher per month.
 

PO Number

The number specific to a project (usually a government project). In Avionté, there are two ways in which the PO number can be tracked and have it displayed in the invoice. One way to track the PO number is to enter it in the order extra. And hence the number gets displayed in the invoice but doesn't do anything beyond that. It includes total amount of budget allocated for the project along with some warning value/date. When the warning value or date is reached, it notifies the service rep.

  Portals The external access windows designed per user role (Applicant, Admin, etc.) that access and interact with data in the Core application.
  Posting ID This is the order ID, with -1, -2 appended to the ID to indicate which post is currently selected. If the order has no postings, or is new and not saved, the value is blank.
 

Post-Tax Deduction

These are items that are deducted from Total Gross after taxes have been applied. These items include items like Child Support, Garnishments, Levies.

  Pre-existing Condition A person who has a health condition that existed before the start date of that person’s health insurance. Under the Affordable Care Act, an insurance company can no longer deny a person health insurance coverage or deny covering claims because of a pre-existing condition.
  Prefecture Key countries, like Japan, Italy, ... that may use prefectures, have the available prefectures shown under the "State" dropdown.  This is not a required field and used for reference only.
 

Pre-Tax Deduction

These are items that are deducted from Total Gross Pay before applying applicable taxes. These would include items like Retirement plans, Caf 125.

  PRN System list device, usually a parallel port.  Windows reserved file name.  https://support.microsoft.com/en-us/kb/74496

Q

   

 

QC Quebec
  Qualifying Life Event Under the Affordable Care Act, every person must be enrolled in health insurance either through an employer or through a private insurance company by the end of the open enrollment period every year or else they will receive a tax penalty for violating the law.  The exception to this rule is if the person lost their health insurance policy due to a Qualifying Life Event that triggers a Special Enrollment Period and allows the person to enroll in health insurance on the federal marketplace, outside of the open enrollment period, without penalty.  Examples of Qualifying Life Events according to the Affordable Care Act are: moving to a new state, getting married or divorced, giving birth or adopting a child, a change in income that either qualifies the person or disqualifies the person for financial assistance, Medicaid or CHIP, or the person loses their present health insurance for some reason like they have lost their job.
  Quarterly Summary Summary that displays the total for the quarter such as 941.
  QuickLink Buttons are available on the left-hand side of a card in a section offering a quick connection to frequently needed information such as contact data, profile information, and the individual's resume.
  QuickView Buttons are available on the right-hand side of a card offering a detailed view of information regarding the Talent, Contact, Company or Order records. 

R

   

 

Rate of Pay Safe Harbor To calculate ACA affordability based on employee compensation, multiply an employee’s monthly salary by 9.66%, which gives you the maximum amount you can charge that employee this year for qualifying coverage. For hourly employees, assuming 130 work hours in a typical month, calculating affordability is based on the lower overall figure when the two following options are calculated: Employee hourly rate of pay on the first day of the plan year times 130 days per month, multiplied by 9.66%.  Employee’s lowest hourly pay rate during the calendar month times 130 days per month, multiplied by 9.66%
  RDL Report Definition Language
 

Rebate Amount

A part of non payroll cost is not included in the invoice amount and is calculated based on the Discount Type setup of the Discount Type.

  Recruiter Module The Aero module supports direct hire orders, holding all front office data for the purpose of direct hire recruiting activities.
  Rehabilitative Services Rehabilitative Services are one of the ten essential health benefits now required to be included by every health insurance policy by the Affordable Care Act. A Rehabilitative Service is a service offered to a person who wants to reacquire a skill or activity that they should have, but lost due to an illness or disease. An example of this would be if a person had a stroke and lost the ability to use their hand, they would get rehabilitative services to help them regain movement and flexibility in their hand. These types of services could be occupational or physical therapies or even speech therapy.
  Related User The name of the person updating the profile.
  Removed The posting has been removed from ALL job boards.
  Report The Admin System Server Report option is used to make standard reports and AQs (advanced queries) available to Avionté users or groups. The Admin tool is also used to manage report category names, report descriptions, and config choice mapping. 
 

Report Definition Language (RDL)

The language, and shorthand for the application, used to create reports within Avionté. It contains the Page Style, Field Definitions, Parameters, and the database connections associated with a specific report.

  Resume Term Mapper A resume can contain terms that are synonymous with terms recognized by the Avionté application. The Admin Tools Resume Term Mapper, To help Avionté's resume parsing service properly recognize terms and keywords parsed from a resume, the Resume Term Mapper is used to anticipate synonyms gathered from an incoming resume. 
 

RG

A processing method for Worker's Compensation. It calculates WC from the sum of transaction types in gross wages with OT divided by 0.5, DT divided by 2.

  ROE_Account_Number Similar to the US' FEIN, the Record of Employment account number is a 15-character number for each Federal ID in Canada. It is used in situations such as Canada's unemployment insurance tracking process.
  Rules A: Rules refer to the Rules engine (which is similar to our current AviontéCLASSIC DRMs).

S

   

 

Safe Harbor

A term used to describe when an employer has offered insurance to an employee at an acceptable rate as to avoid federal fines; the employer is safe from fines.  Employers are required to offer insurance at an "affordable" rate to the employee but, since employers typically don’t know employees’ household incomes, companies affected by the employer mandate have three options to determine ACA affordability. As long as the employer offers full-time employees (and their dependents) the opportunity to have minimum essential coverage under a plan that meets minimum value requirements, the employer can use one of three affordability calculations, called “safe harbors,” to make sure that plan meets requirements.  Employers must choose which safe harbor calculation to use for all employees, or each “reasonable category” of employees (such as salaried or hourly), as long as the calculation is applied uniformly throughout the category.
  Sales Tax The Sales Tax option found in the System category of Admin Tools is used to set up a state's sales tax for services provided by a staffing company.
 

Sales Tax Amount

The sales tax amount is calculated per transaction item which is defined in configSalestax, configSalestaxRate and configsalestransactionType TABLE.    In order to calculate the sales tax, it has to be selected in the worksite address.  Sales tax amount = Item Bill  * Sales Tax Rate

  Search Type The Search Type section in Admin Tools enables the addition of new search types and the ability to make existing search types visible. 
  Section This term is sometimes used to refer to the distinct regions of Aero navigated by the tabs along to the top of the Recruiter Module (i.e. Talent, Order, Company and Contact).  This set of options functions similarly to the Main Menu in the Avionté Suite application.
  Sequence A deduction sequence is a group of deductions that will be calculated and deducted simultaneously. Most paychecks will have multiple sequences to process all necessary deductions, as there are restrictions to what deductions can share a sequence.
  Service Hours Service hours are the hours counted when determining ACA Eligibility. In addition to the hours actually worked, FMLA, Military and Workers Compensation qualify as service hours.
  Service Instance A window service that is installed as  a copy of the Agent Software Application.  It is independently managed from any other Service Instance on this server. The Service Instance is named by the user performing the installation. 
  Shared Responsibility Payment The formal name for the tax payment penalty assessed by the Internal Revenue Service to any person who was supposed to obtain health insurance under the Affordable Care Act, but failed to do so by the end of the open enrollment.
  Sheet View Displays all the transactions ready for time entry. Unit amounts can be entered in the Pay Unit and Bill Unit cells.  (By default Pay Units = Bill Units)
  Shift The Shift section in Admin Tools manages the modification of work shifts including the addition of new shifts. 
  Show Employer Contribution on Paycheck Causes this transaction to appear on the employee's paycheck as an employer contribution.
  Silver Plan This is the medium level insurance plan offered under the Affordable Care Act. Under the law, Americans are supposed to be given options of insurance policies that meet different levels and therefore different amounts of coverage for different prices. The Silver Plan will cover approximately 70% of the costs associated with healthcare claims and the insured person will cover the rest. This usually means that while copays, coinsurance and annual deductibles are a little higher, the monthly premium amount may be less than higher plans.
  Similar Phrase Match When a tilde (~) is used with a phrase, the search weights the words in the phrase based on proximity (rather than matching the exact phrase). This search will match any record that includes both "Microsoft" and "excel," and will give the most weight to records that have the complete phrase.   Example: “Microsoft excel”~
  Similar WordMatch When a tilde (~) is used after a single word, the search performs a fuzzy match based on similarity.  In other words, the search will offer results that come close to the entered word, and may provide results that include terms with an incorrect or close spelling, such as "manager" misspelled as “manger.” Example: manager~
  SK Saskatchewan
  Skill Code The Skill Code Admin Tool allows users to add, edit, and delete the skill codes and categories that appear in other sections of Avionté including Order Options, Web Portals, and Skills. This tool is also used to link certifications to skill codes.
  SMTP Simple Mail Transfer Protocol
  Special Enrollment Period If a person loses their health insurance due to a Qualifying Life Event after the open enrollment period closes, that person can sign up for health insurance on the federal marketplace, so long as it is done within sixty-days (60) of the Qualifying Life Event first occurring.
  Split Plan The Split Plan section in admin tools allows for the creation of revenue sharing plans for use when processing transactions.
  Stability Period Related to the Affordable Care Act (ACA), the period of time that follows the administration period. This period is used to prove the findings from the measurement period. ACA coverage cannot be removed during this time..  A measurement period which follows an admin period, where if an employee chose to previously accept healthcare, it cannot be revoked regardless of hours worked. At the end of this period the employee's eligibility status is re-evaluated and healthcare can coverage can be removed if they fail to meet the hours of service requirements.
  Staffing Supplier Another staffing agency hired to support your staffing agency. Typically, this relationship helps the fulfillment of an order that is larger or more complex than usual
  Stage Status

Displays where a stage is within its workflow.

  Stage Status: Approved The employee has submitted their current stage and the recruiter has approved that stage.
  Stage Status: In Progress The employee is within a stage that they have not submitted, but they have started one or more pages in that stage.
  Stage Status: Initiated The employee is within a stage that they have not submitted, and they haven't started any of the pages in that stage.
  Stage Status: Rejected The employee has submitted their current stage and the recruiter has rejected that stage.
  Stage Status: Submitted The employee has submitted their current stage, but a recruiter has not processed that stage.
  Standard Measurement and Determination Rotation The standard measurement and determination rotation is the Standard Measurement Period, followed by a re-evaluation of the employee’s ACA Eligibility status. This rotation continues as long as they are employed.
  Standard Measurement Period The Standard Measurement Period must be at least three months and no more than 12 months in length. If the HealthcarePlanOffered property is set to True, Avionté will automatically calculate this period and when met, determine ACA Eligibility for all existing employees. The employee ACA Eligibility status is then automatically set to Yes or No. After determination all employees, both full-time and variable hour, continue to repeat the standard measurement and determination rotation as long as they are employed.  Related to the Affordable Care Act (ACA), a period of 3, 6, 9 or 12 months will always be the same each year. This determines their full time status. If the employee works 30 hours /week on average for the duration of the period chosen, they are considered full time.  A global measurement that begins on the date set in the config option StandardMeasurementStartDate, and lasts the amount of time listed in the config option StandardMeasurementPeriod. All employees that are on an active assignment when one of these measurement periods begins will have their time tracked to see if they are ACA eligible.
  Standard Measurement Start Date The Standard Measurement Start Date is the month and date when the standard measurement period begins. The period will normally begin on 1/1 each year. If your insurance plan was grandfathered your start date may differ.
 

Start Sheet (Action)

The Start Sheet action begins the process of printing the start of the assignment sheet for an order.

  State Withholding reconciliation report An improved report exclusive to the weekly package which will display liabilities.
 

Status

A modifier is given to Entities in Avionté to denote their employability

  Sub Agency  Temporary employees who are entered into the Avionté system and the user has entered another staffing agency into the employee’s file. This creates a sub-agency record and the W2 box becomes unchecked. This employee works for one customer, but are brought over by another staffing agency. 
 

Subject Gross

Amount on which the Employee could be liable to pay taxes regardless of the tax limit.

  Subsidy Annual Amount The Subsidy Annual Amount is an annual dollar amount paid as a subsidy tax to the US government. Employers pay the subsidy tax for those employees who elect to use a different healthcare plan than offered by the employer. The field is editable as amounts will change in the coming years.  Note: This tax does not apply to those employees who are covered under their spouse's healthcare plan.
  SUI Wage Detail report Displays information for each employee affecting SUI by quarter.
  Suite The Avionté Suite includes multiple components, any of which may be updated to create a "Suite release."  Jobs used to support mostly what use to be in a feature of sql server called SQL Jobs. When Aero was crafted, additional jobs were added in support of its feature set.  
  System Deductions Advance Bank, Advance Pay Back, and Advance Pay Back Fee. Note: Advance Pay Back and Advance Pay Back Fee will always be applied second to last, and Advance Bank will always be applied last.
  System Resume Term Mapper The System Resume Term Mapper option of Admin Tools enables the pairing of specific terms that appear on an applicant's resume with particular skill codes within Avionté so when an applicant's resume is parsed into the system, these keywords will be automatically matched with a corresponding skill code.

T

   

 

Talent

This section within the Aero Recruiter Module is used to manage an organization’s Applicant, Candidate and Employee records.  Talent is similar to Employee in Avionté.
  Talent Module The Aero module offers quick apply applicant functionality.  In the future, this module will replace the functionality of the Applicant and Employee portals.
  Tax Amount

Amount on which the Employee could be liable to pay taxes regardless of the tax limit.

 

Tax Amount YTD

Total tax amount paid by the Employee from the beginning of the current year till date.

  Tax Authority A government-licensed authority hired to manage the submission of tax payments. 
  Tax Authority A tax authority is any government entity, be it federal, state, or local, that is authorized to collect taxes based on legislation. If your site is choosing to use Avionté to pay taxes directly into tax authorities instead of by other means, the tax authorities must be defined in the Tax Authority section of Admin Tools.
  Tax Detail Displays Federal liability associated with each processed check date. Includes Schedule B.
 

Taxable Gross

Amount on which the Employee is liable to pay taxes.

 

Taxable Gross YTD

Total taxable Gross amount earned by the Employee from the beginning of the current year till date.

  Test The Admin Tools: Test functionality is used to manage tests, assessments, and certifications that can be administered to candidates and employees through portals. 
  Tiered Deductions Deductions that have set rules for what will be taken out based on how much money is remaining at the time the deduction is being processed. They typically switch between a fixed amount and a percentage.
  Time Entry A broad term that may refer to an employee entering time for payroll purposes or a staffing agent entering an employee's time into a payroll system followed by the processing of that time (wages, taxes, etc.) through payroll. 
  Time Entry Batch In Avionté, this allows a user to group information in time entry or to enter time for a specific group of employees.  Upon selecting New Batch a New Batch Wizard will open where a batch can be created.
  Time Entry Batch Close Upon closing a selected batch all contents will be ready for payment/billing. Can only close one batch at a time. Closing a batch notifies the software that you have verified the batch contents are correct and the user wants to move onto payment/billing. 
  Time Entry Batch Report Report that shows the detailed information of payment and billing for verifying purposes and for correction and record purposes. 
  Time Entry Batch Verification In Avionté this section will verify all information contained in a selected batch.  A notification window will appear if no errors were found, otherwise, errors/warnings will appear in the error/warning tab area.  Must fix all errors/warnings prior to closing batch.  A staffing company can turn on/off a specific verification process by going to Admin Tools, config options, supplier, option type, tbv_%
  Time Entry Process In Avionté this means creating transactions for every assignment that needs to be paid or billed for a given accounting period.  Hours or units can be entered by either a user or an automated process. 
 

Total Adjustment Bill

Total Adjustment Bill refers to any transaction of type isDeduction=1 that doesn’t add up to the Bill Amount.

 

Total Adjustment Bill example

Example: Reg 40 * 10= $400.00 (isDeduction=0)   OT 1 * 20= $20.00 (isDeduction=0)    Perd. 10 * 10= $100.00 (isDeduction=1)    Mil. 1 * 20= $20.00 (isDeduction=1) --------    540     Bill Amount = $400.00 + $20.00= $420.00   Total Adjustment Bill = $100.00 + $20.00= $120.00   Total Bill = Bill Amount + Total Adjustment Bill = $540.00
 

Total Adjustment Cost

Sum of Gross Wages, Agency Cost, WC Cost, Employer taxes and Burden

 

Total Adjustment Pay

Total Adjustment Pay refers to any transaction of type is Deduction=1 that doesn’t add up to the Gross Wages.

 

Total Bill

Bill Amount + Total Adjustment Bill.    The sum of Bill Unit times Bill Rate. It is also referred to as the sum of the Item Bill.  Suppose, Bill Rate= $15.00 Bill Unit= $20.00.  Then, Total Bill = Bill Rate * Bill Unit = $15.00 * 20.00 = $300.00.  In other words, Total Bill is the sum of Bill Amount and Total Adjustment Bill.

 

Total Bill with Discount

Total bill after deducting the discount amount.

 

Total Cost

Total Cost refers to the total expense amount that is incurred for the sales made. Suppose, the staffing company had to drug test all the employees to be sent to say Client XYZ and the total cost for the drug test is $50 out of which only $25 can be billed to the client, then the total cost appears to be $50.

 

Total Deductions

Total amount deducted from the paycheck.

 

Total Pay

The sum of Pay Unit times Pay Rate. It is also referred to as the sum of the Item Pay.  Suppose, Pay Rate= $15.00 Pay Unit= $20.00.  Then, Total Pay = Pay Rate * Pay Unit = $15.00 * 20.00 = $300.00.  In other words, Total Pay is the sum of Pay Amount and Total Adjustment Pay.  Total Pay = Pay Amount + Total Adjustment Pay 

 

Total Taxes

Total employee taxes deducted from the paycheck.

  Transaction “units”  (Sheet View or Card View)
  Transaction Type  The Config Transaction Type screen is divided into four main tabs that give access to all transaction types in the system and provides many tools to create, view, and configure them.
 

Transaction 

An activity that involves a financial exchange. Assignment record for a given accounting period. A single transaction can have multiple items.  Avionté categorizes these transactions into usable "Transaction Types." 

  Tricare The name for the healthcare program provided to active and retired military people and their families.

U

   

 

Upper Limit Sets the point at which the deduction for this tier will stop.

V

   

 

Variable Hour Employee

An employee that is hired for whom the employer cannot make a reasonable estimation that this employee will be full time or work at least 30 hours for the duration of the initial measurement period. This employee could be expected to work 40 hours in the first 12 weeks, but be unknown for the remaining 9 months of the initial measurement period.  Using ACA standards, a variable hour employee (or part-time employee) is one who, during their determination, is evaluated to have averaged 29 service hours or less per week throughout their Initial or Standard Measurement Period.   An employee who has not worked, or cannot be reasonably expected to work, less than an average of 130 hours a month (30 hours a week) during the length of employment. Factors to consider in this determination include, but are not limited to, whether the new employee is replacing an employee who was full-time or not, the number of hours on average employees in the same or comparable positions have worked, and whether the job was advertised or otherwise communicated to the new employee as a full-time or part-time position.

  Vendor Authority A company that supplies or sells goods, equipment, or services to a staffing agency. A janitorial supply company sells cleaning equipment to a janitorial staffing agency. 
  VMS Vendor Management System
  Voluntary (Pre-Tax) Deductions Deductions that an employee has set to be taken out of their paycheck voluntarily. These will be taken out before taxes, but calculated with garnishments to ensure all required payments are able to be paid.

W

   

 

W2  Employees who work for the specific staffing company as either internal or temporary employee. The primary staffing company pays their wages, insurance, and taxes.
  W2 Detail report Displays a spreadsheet of all employee W2 information organized by year.
  W2 Form Safe Harbor An employee’s W-2 wages for an entire or part of a calendar year may also be used to calculate minimum ACA affordable coverage. Simply take an employee’s W-2 wages for the month and multiply by 0.0966 (in other words, 9.66%). That number defines the monthly maximum that the company could take from the employee’s wages each month to pay for a minimally qualifying health plan. If, for example, an employee’s W-2 showed monthly pay of $1,500, then:   1500 × 0.0966 = $144.90.  To meet affordability requirements under the W-2 calculation, an employer would need to offer one plan for which the employee’s monthly contribution was no more than $144.90.
 

Warning Period

The Warning Period is the length of time prior to the end of the Admin Period that an ACA Eligible employee, who does not have healthcare set up, appears on the Enrollment Deadline (ACA) counter within the Avionté Core Application. The length of the warning period is determined by your company’s workflow and is set in the AdvancedWarningTimeframe Config Option within Avionté Admin Tools.
  WC Cost: Table 1. Wc Cost =  Pay Unit/Multiplier * Pay Rate * Wc Rate
  WC Cost: Table 1. Wc Cost =DT 4 $40.00 MN 8812 0.2 (Pay Unit/2) * Pay Rate * Rate (4/2) * 40 * 0.2 $16.00 
  WC Cost: Table 1. Wc Cost =OT 2 $20.00 MN 8811 0.2 (Pay Unit/1.5) * Pay Rate * Rate (2/1.5) * 20 * 0.2 $5.34 
  WC Cost: Table 1. Wc Cost =Reg 40 $10.00 MN 8810 0.2 Pay Unit * Pay Rate* Rate 40*10*0.2 $80.00 
  WC Cost: Table 1. Wc Cost =Type Pay Unit Pay Rate Wc Code Rate Calc. Method Calculation Total
 

Web Service

A web service is a tool that allows electronic devices to communicate across the internet. In Avionté, they are primarily used to communicate between external programs and Avionté.

 

Week Worked

Week worked is referred to as the week ending date and is usually used for invoicing purposes. Suppose, John works on the days of Tuesday, May 13th, and Wednesday, May 14th, then the week worked for John will be May 18th (which is Sunday). By default, the week worked is the same as the accounting period, but the customer can specify another day to be the week worked from within the Customer Sales and Service section.

  When multiple Boolean operators are used in a search NOT takes precedence over AND, which takes precedence over OR. e.g. Microsoft AND developer NOT architect.  Use NOT to narrow a search.  “Microsoft NOT java” narrows results to only those containing “Microsoft” but not containing “java.”
  Widgets Widgets are dashboards
  Wizard Used to manage the availability of wizards (A wizard is a sequence of windows used to complete an action. Examples include Add Contact and Customer Certification.) throughout the application. 
 

Work Geocode

The Geocode of the worksite associated to the order.

 

Worker Comp Cost (Wc Cost)

Usually, the Wc Cost is Rate x Gross Wages in the simplest form. But if the transaction includes overtime or double time, then see the formula below.

X

   

Y

   

 

YTD gross

The total gross amount earned by the employee from the beginning of the current year until the current date.

Z

   

 

Zero Cost Sharing Plan A plan available to members of federally recognized tribes and Alaska Native Claims Settlement Act (ANCSA) Corporation shareholders whose income is between 100% and 300% of the federal poverty level and qualify for premium tax credits. People enrolled in this type of plan:  Don’t pay co-payments, deductibles, or coinsurance when getting care from an Indian health care provider or when getting essential health benefits through a Marketplace plan.  Don’t need a referral from an Indian health care provider when getting essential health benefits through a Marketplace plan.  Can get zero costs sharing with a plan at any metal level on the Marketplace.  Must agree to have their income verified in order to enroll

 

 

 

Additional Descriptions

 

Burden (general liabilities)

Refers to the cost of doing business. This is set up in Admin Tool's Burden section.  

Example:

Bill Amount = $12.00

Gross Wages  = $8.00

Wc Cost        = $0.50

ER Tax = $0.50

Profit  = $12.00- (($8.00 * burden rate )+ $0.50 + $0.50) = $3.00  

Profit calculated in this way is never the true profit for any organization. There are always certain costs associated with doing the business. So, the actual profit is derived by multiplying the Burden Rate with the Gross wages.

Actual Profit = Burden Rate * Gross Wages

 


 

Core Application or Core App

Core application, or "core app," refers to the original Avionté interface. It is also known as the 'Suite application.' The Core application is part of the Avionté Suite. 

 

 

This interface has been called "core application" rather than "Avionté" since the introduction of the web portals and the Aero platform which are also part of Avionté. Though they interface with the same data, the core app differs from the web portals and Aero in functionality, behavior, and style. 

 


 

Cost Worker Comp Cost

Wc Wages * Rate Percent = Worker Comp Cost

WC Wages * Cost Percent = Cost Worker Comp Cost

Rate % = Changes According to Customer

Cost % = base rate not likely to change

 


 

Gross Profit (GP)

Profit made by a staffing company on the transaction.

G.P.= Bill Amt. - (Gross Wages + WC Cost + Employer Taxes + Burden)

PaymentCost = Gross Wages + Employer Taxes

(GrossWages + EmployerTaxes+ Burden+ WorkerCompCost+AgencyCost)

So,

Gross Amount = (Bill Amt. + GP Adj. Bill) - (Gross wages + GP Adj. Pay) + WC Cost + Employer Taxes + Burden (BillAmount +GPAdjustmentBill)-(PaymentCost+ GPAdjustmentPay+GPAdjustmentCost + CreditCardFee)

 


 

Pay Percent of Transaction

A Paycheck can have multiple transactions included in it. Pay Percent of transaction refers to what percent of the total paycheck amount does each transaction occupy.

Example:   Suppose there are three transactions in a Paycheck 123

  Type Pay Unit Pay Rate Total Pay Pay percent of transaction
Transaction 1 Reg 10 $10.00 $100.00 (100/450) * 100 = 22.22%
Transaction 2 Reg 20 $10.00 $200.00 (200/450) * 100 = 44.44%
Transaction 3 Reg 15 $10.00 $150.00 (150/450) * 100 = 33.33%
Total Paycheck: $450.00 99.99% = 100%

 


Time Entry

A broad term that may refer to an employee entering time for payroll purposes or a staffing agent entering an employee's time into a payroll system followed by the processing of that time (wages, taxes, etc.) through payroll. 

  • Time Entry Process - In Avionté this means creating transactions for every assignment that needs to be paid or billed for a given accounting period.  Hours or units can be entered by either a user or an automated process. 

  • Create Transaction - Pulls all transactions from open Assignments ready to be paid or billed for an open Accounting period.

  • Time Entry Batch – In Avionté, this allows a user to group information in time entry or to enter time for a specific group of employees.  Upon selecting New Batch a New Batch Wizard will open where a batch can be created.

  • Transaction “units” (Sheet View or Card View)
    • Sheet View – Displays all the transactions ready for time entry. Unit amounts can be entered in the Pay Unit and Bill Unit cells.  (By default Pay Units = Bill Units)

    • Card View – Displays detailed information regarding one employee’s transaction.  Accessed in Avionté by double-clicking on an employee’s row in Sheet View or by clicking on the Show Card View button.  Time can be entered either in daily view or weekly view.  

  • Time Entry Batch Verification – In Avionté this section will verify all information contained in a selected batch.  A notification window will appear if no errors were found, otherwise, errors/warnings will appear in the error/warning tab area.  Must fix all errors/warnings prior to closing batch.  A staffing company can turn on/off a specific verification process by going to Admin Tools, config options, supplier, option type, tbv_%

  • Time Entry Batch Report – Report that shows the detailed information of payment and billing for verifying purposes and for correction and record purposes. 

  • Time Entry Batch Close – Upon closing a selected batch all contents will be ready for payment/billing. Can only close one batch at a time. Closing a batch notifies the software that you have verified the batch contents are correct and the user wants to move onto payment/billing. 

 

Total Adjustment Bill

Total Adjustment Bill refers to any transaction of type isDeduction=1 that doesn’t add up to the Bill Amount.

Example:

Reg 40 * 10= $400.00 (isDeduction=0)

OT 1 * 20= $20.00 (isDeduction=0)

Perd. 10 * 10= $100.00 (isDeduction=1)

Mil. 1 * 20= $20.00 (isDeduction=1) --------

$540.00

 

Bill Amount = $400.00 + $20.00= $420.00

Total Adjustment Bill = $100.00 + $20.00= $120.00

Total Bill = Bill Amount + Total Adjustment Bill = $540.00

 


 

Total Adjustment Pay

Total Adjustment Pay refers to any transaction of type is Deduction=1 that doesn’t add up to the Gross Wages.
Example
 

Total Bill

The sum of Bill Unit times Bill Rate. It is also referred to as the sum of the Item Bill.

Suppose, Bill Rate= $15.00 Bill Unit= $20.00

Then, Total Bill = Bill Rate * Bill Unit = $15.00 * 20.00 = $300.00

In other words, Total Bill is the sum of Bill Amount and Total Adjustment Bill.

Total Bill= Bill Amount + Total Adjustment Bill

 


 

Total Pay

The sum of Pay Unit times Pay Rate. It is also referred to as the sum of the Item Pay.

Suppose, Pay Rate= $15.00 Pay Unit= $20.00

Then, Total Pay = Pay Rate * Pay Unit = $15.00 * 20.00 = $300.00

In other words, Total Pay is the sum of Pay Amount and Total Adjustment Pay.

Total Pay = Pay Amount + Total Adjustment Pay 


 

Worker Comp Cost (Wc Cost)

Usually, the Wc Cost is Rate x Gross Wages in the simplest form. But if the transaction includes overtime or double time, then see the formula below.
Type Pay Unit Pay Rate Wc Code Rate Calc. Method Calculation Total
Reg 40 $10.00 MN 8810 0.2 Pay Unit * Pay Rate* Rate 40*10*0.2 $80.00
OT 2 $20.00 MN 8811 0.2 (Pay Unit/1.5) * Pay Rate * Rate (2/1.5) * 20 * 0.2 $5.34
DT 4 $40.00 MN 8812 0.2 (Pay Unit/2) * Pay Rate * Rate (4/2) * 40 * 0.2 $16.00
              $101.34

 

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