AviontéCLASSIC Back Office Release Notes - June 2024

🚀 What's New

Release Date: 06/06/2024

1. Time Entry | Option to display to 4 decimal Pay Rate/Bill Rate column

Improvement: AvionteClassic has been improved to allow an option to update the time entry to display up to 4 decimals.  This is for Avionte' Classic back office only as of right now. 

Why? Prior to this improvement, users were able to enter pay rates with more than 2 decimals.  When viewing the rate on the time entry grid, the default view rounds the rate to 2 decimals.  Clicking inside the cell displays the proper rate more than 2 decimals.  This change will help avoid some confusion when viewing the time entry grid if the rate is more than 2 decimals.  

How does this impact you?

There are 2 places where this can be configured, on the Customer and on the order. 
 
To set up on the Customer, go to Customer | Sales & Service | Service Info.  Under the Payroll section there is a new field called Time Entry Decimal Display Precision.  When setting this at the Customer level, this will copy to new orders when they are created. To utilize this feature on specific orders and not all new orders, this field should not be set on the customer and should be set at the order level. 
 
To set up on the Order, go to Order | Detail | More Info. Below the Record Type field is a new field called Time Entry Decimal Display Precision field. 
 
Note: this feature does not change how payroll is calculated.  This is simply an update to the display so that a user does not need to click into the cell to see the full rate.  
 
Customer | Sales & Service | Service Info

 

 

2. Rapid Instant Pay | Display only employee's the user has access to on Rapid Instant Pay

Improvement: AvionteClassic has been improved the user experience when accessing the screen to load cash to employees' Rapid pay cards.  The user will now only see employees that the user has access to. 

Why? Prior to this improvement when a user accessed the load cash screen for Rapid pay cards, they were able to see employees from other suppliers/branches that they do not otherwise have access to.  This has caused some confusion and errors in payments. 

How does this impact you?

When navigating to the Rapid Pay Card screen Under Payroll > Actions > rapid! Instant Pay, users will now only see employees that they have access to based on permissions.  

 

3. Payroll | Daily Pay | Canadian CPP Not Calculating Correctly for Daily Pay

Improvement: AvionteClassic has been improved to handle calculating CPP for Daily Pay on Canadian payroll.   

Why? Prior to the improvement daily pay was using the standard days 260 which is for the US.  Canada uses 240 days for daily pay calculations. 

How does this impact you?

Customers should now see an accurate CPP calculation for daily pay on paychecks. 

 

4. Vertex | Make Sick Pay types visible in the UI

Improvement: AvionteClassic has been updated to display additional options on the Vertex Pay Code dropdown selection on Transaction Types.  The additional options are ER STD 125 plan, ER LTD 125 plan, Agent STD 125 plan, Agent LTD 125 plan.  These plan types are taxed according to federal and state guidelines.  

Why? Prior to the improvement, these pay code types were available to us from our tax engine, they were just not exposed. 

How does this impact you?

Customers can now set up various disability/sick plans using these pay types.  Pay calculations will use our tax engine guides for taxation. 

 

5. Accrual Enhancement | Add Message when adding an accrual plan outside of accounting period dates

Improvement: AvionteClassic was improved to provide users a message when adding an accrual plan to employee when the start/effective date is outside the open Accounting Period. 

Why? Prior to the improvement, there was a lot of confusion when customers were adding accrual plans with an initial balance or a manual entry.  The accrual plan will show the amount in the accrual history tab, but does not reflect in the balance.  

How does this impact you?

When users add an accrual plan that has an initial balance and the start date is outside the open accounting period, the user will receive a message alerting them the balance will be updated when the appropriate accounting period is closed.  


When users add a manual entry to an accrual plan with a date that is outside the open accounting period, the user will receive a message alerting them the balance will be updated when the appropriate accounting period is closed.  The user is presented an option to continue.  If the user chooses not to continue, they can change the date to be within the open period so that the balance is reflected immediately. 

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