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AviontéCLASSIC Back Office Release Notes - June 2024

Updated

🚀 What's New

Release Date: 06/21/2024

1. Accrual Enhancement | Make Processing Method on Accrual plan a drop-down

Improvement: AvionteClassic was improved to add a drop-down selection on the processing method for accruals.  The options presented to the user will be dependent on the type of accrual.

Why? Prior to this improvement, a user would blindly need to enter a processing method, which they may not know what to use.  This improvement helps customers administer their accrual plans more accurately.

How does this impact you?

When setting up accrual plans under Admin Tools | Employer | Accrual Plan tab, the user will be able to select an option from a drop-down menu on the processing method field. 
  • If an accrual plan is not setup with any locality configuration
    • the drop-down is populated with the following processing methods:
      • pay_ProcessPayrollCheckAccrual_Default
      • pay_ProcessPayrollCheckAccrual_Contractor

  • If an accrual is setup with locality configuration
    • if the accrual plan is setup as a county level plan the only option in the drop-down should be
      •  pay_ProcessPayrollCheckAccrual_SickLeave_GeoCode_Rate

    • if the accrual plan is setup as a city plan or as a state plan the drop-down should have
      • pay_ProcessPayrollCheckAccrual_SickLeave_Rate
      • pay_ProcessPayrollCheckAccrual_IncludeCarryover
      • Additionally, if the state on the accrual plan is configured as NY they should see pay_ProcessPayrollCheckAccrual_NYCitySickLeave_Rate

  • If the supplier is Canadian
    • The processing method drop down should be populated only with
      • pay_ProcessPayrollCheckAccrual_CA

KB Article: Accruals Setup - Admin Tools

 

2. PSD | Make Multiple PA Worksites DRM system level

Improvement: The DRM that looks for transactions with multiple PA worksites, has been set as a system DRM that cannot be disabled.  This is a severe DRM to help ensure proper local taxes are withheld for PA employees.   

Why? Prior to the improvement, users were able to disable this DRM at the system level.  This helps them process payroll without errors, however it does not ensure that payroll taxes are being calculated properly. We've made it system level so that payroll taxes can be calculated properly for the employees.  

How does this impact you?

If a customer is paying an employee that has transactions in multiple PA worksites, they will receive a severe DRM. 
Paycheck includes transactions with multiple PA worksites. These must be processed separately to ensure proper local tax calculations.
They must remove one of the transactions from the payment batch in order to proceed.  


3. Sick Leave | Chicago Updates to existing [Effective 7/1/2024]

Improvement: AvionteClassic has updated the Chicago sick leave plan effective 07/01/2024.

Why?  The Chicago sick leave plan has changed their Hours to Accrue, Gap Days, Days Before Use and Allowed Carry Over Hours. 

How does this impact you?

The configuration of the Chicago sick leave plan will reflect the following on 7/1/2024:
  • New or Update existing? = Update Existing
    • Accrual Plan = Sick Leave_Chicago Sick Leave 
    • City/County = Chicago
    • State = IL
    • Effective Date = 7/1/2024
    • Hours to accrue 1 hour = 35
    • Gap Days = N/A
    • Days Before Use = 30
    • Max Hours Use in 1 year = unlimited
    • Pay Period Limit = 0 [0=Unlimited]
    • Yearly limit = 40
    • Allowed Carry Over Hours = 80 [1=Unlimited]
    • DateBasedOn = Anniversary
    • MaxAccrualBalance = 0 [0=Unlimited]
    • Initial Balance = 0
    • UnlimitedCarryOver = 0 [1=Unlimited, 0=Not unlimited and will look at AllowedCarryOver value]
KB Article: Sick Leave (Accrual) Overview


4. Taxes | Vermont adds new tax for Child Care Contribution effective 7/1/24

Improvement:

Vermont added a new tax called the Vermont Child Care Contribution (CCC) to provide funding for the Child Care Financial Assistance Program. The tax is a .44% payroll tax on all employee wages worked in Vermont and will be paid by the employer. 

Contributions begin on July 1, 2024.

 

Employers can optionally withhold up to 25% of the required contribution (.11%) from employee wages. 

Why?  Compliance Updates

How does this impact you?

If an employer is going to cover the cost of the tax, there is no need to do anything.  Vertex will calculate this tax on checks starting on checks dated 7/1/24 or greater.  
If an employer wants to split the cost of the tax with the employee, the employer can add an override to the tax.  
Navigate to Admin Tools | Employer, and select the Locality/Country tab
Select the row for VT
Click the Child Card Contribution button found at the bottom of the tab
Select the Custom Split option
EE Max Share should not exceed 25.  ER Max Share will automatically calculate based upon EE Max Share entered. 
Click Save


5. Greenshades | Update error message

Improvement: AvionteClassic was improved to include a better error message when generating Greenshades. 

Why? Previously an error message was added to the Greenshades file generation to notify a user of missing SOC codes, however the ID provided was the ID of the order and not the skill code.  Avionte' Classic was updated to include an additional error on the Greenshades file that displays the skill code ID with missing SOC codes. 

How does this impact you?

This should help customers locate missing SOC codes easier in order to generate their Greenshades files.  

 

🚀 What's New

Release Date: 06/06/2024

1. Time Entry | Option to display to 4 decimal Pay Rate/Bill Rate column

Improvement: AvionteClassic has been improved to allow an option to update the time entry to display up to 4 decimals.  This is for Avionte' Classic back office only as of right now. 

Why? Prior to this improvement, users were able to enter pay rates with more than 2 decimals.  When viewing the rate on the time entry grid, the default view rounds the rate to 2 decimals.  Clicking inside the cell displays the proper rate more than 2 decimals.  This change will help avoid some confusion when viewing the time entry grid if the rate is more than 2 decimals.  

How does this impact you?

There are 2 places where this can be configured, on the Customer and on the order. 
 
To set up on the Customer, go to Customer | Sales & Service | Service Info.  Under the Payroll section there is a new field called Time Entry Decimal Display Precision.  When setting this at the Customer level, this will copy to new orders when they are created. To utilize this feature on specific orders and not all new orders, this field should not be set on the customer and should be set at the order level. 
 
To set up on the Order, go to Order | Detail | More Info. Below the Record Type field is a new field called Time Entry Decimal Display Precision field. 
 
Note: this feature does not change how payroll is calculated.  This is simply an update to the display so that a user does not need to click into the cell to see the full rate.  
 
Customer | Sales & Service | Service Info

 

 

2. Rapid Instant Pay | Display only employee's the user has access to on Rapid Instant Pay

Improvement: AvionteClassic has been improved the user experience when accessing the screen to load cash to employees' Rapid pay cards.  The user will now only see employees that the user has access to. 

Why? Prior to this improvement when a user accessed the load cash screen for Rapid pay cards, they were able to see employees from other suppliers/branches that they do not otherwise have access to.  This has caused some confusion and errors in payments. 

How does this impact you?

When navigating to the Rapid Pay Card screen Under Payroll > Actions > rapid! Instant Pay, users will now only see employees that they have access to based on permissions.  

 

3. Payroll | Daily Pay | Canadian CPP Not Calculating Correctly for Daily Pay

Improvement: AvionteClassic has been improved to handle calculating CPP for Daily Pay on Canadian payroll.   

Why? Prior to the improvement daily pay was using the standard days 260 which is for the US.  Canada uses 240 days for daily pay calculations. 

How does this impact you?

Customers should now see an accurate CPP calculation for daily pay on paychecks. 

 

4. Vertex | Make Sick Pay types visible in the UI

Improvement: AvionteClassic has been updated to display additional options on the Vertex Pay Code dropdown selection on Transaction Types.  The additional options are ER STD 125 plan, ER LTD 125 plan, Agent STD 125 plan, Agent LTD 125 plan.  These plan types are taxed according to federal and state guidelines.  

Why? Prior to the improvement, these pay code types were available to us from our tax engine, they were just not exposed. 

How does this impact you?

Customers can now set up various disability/sick plans using these pay types.  Pay calculations will use our tax engine guides for taxation. 

 

5. Accrual Enhancement | Add Message when adding an accrual plan outside of accounting period dates

Improvement: AvionteClassic was improved to provide users a message when adding an accrual plan to employee when the start/effective date is outside the open Accounting Period. 

Why? Prior to the improvement, there was a lot of confusion when customers were adding accrual plans with an initial balance or a manual entry.  The accrual plan will show the amount in the accrual history tab, but does not reflect in the balance.  

How does this impact you?

When users add an accrual plan that has an initial balance and the start date is outside the open accounting period, the user will receive a message alerting them the balance will be updated when the appropriate accounting period is closed.  


When users add a manual entry to an accrual plan with a date that is outside the open accounting period, the user will receive a message alerting them the balance will be updated when the appropriate accounting period is closed.  The user is presented an option to continue.  If the user chooses not to continue, they can change the date to be within the open period so that the balance is reflected immediately. 

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