AviontéCLASSIC Back Office Release Notes - AUGUST 2024

🚀 What's New

Release Date: 08/30/2024

1. PSD Codes | Adjust integration service to fetch PSD code when saving an address

Improvement: AvionteClassic has been updated to populate a PSD code for talent addresses entered in BOLD when a school district code is selected.  

Why? Prior to the improvement, PSD codes were not populating in back office when the talent's address with a school district code are entered in BOLD. 

How does this impact you?

With this improvement BOLD users should no longer have to go into back office and click on the geocode field to populate a PSD code on a talent.

2. Update rapid! load cash screen to display only employees in the current supplier

Improvement: AvionteClassic has been improved to only display the employees in the current supplier when opening the rapid! load cash screen.   

Why? Prior to this improvement, the screen was confusing to users.  When processing payroll, only employees within the supplier are available to process.  Making the load cash screen consistent with payroll will improve the user experience.  

How does this impact you?

When a user opens the rapid! load cash screen they will now only see employees that are within the current supplier they are processing payroll for.  

3. MFA | AUM | Unlink Bold Auth0 Accounts from AD When Email Changes

Improvement: AvionteClassic has been improved to unlink BOLD Auth0 accounts from AD when an email has been changed.  

Why? Prior to the improvement, if an email was changed a user would no longer be able to login.  A user would then need to submit a ticket to support and support would need to reach out to development.  The improvement should eliminate the necessity for dev involvement.  

How does this impact you?

When a user's email has been changed they will now receive a prompt when trying to login and they will need to re-sync their account.  

4. Geocodes | Vertex decommissioned Geocodes removal in Classic

Improvement: The USPS updated a change in demographic boundaries replacing Connecticut's eight counties with nine planning regions.  Geocodes had to be deactivated due to their placement within the new planning regions.  

Why? Due to the change the USPS made our tax engine had to decommission geocodes.  

How does this impact you?

The result of this deactivation, occurring Thursday night, is that any customer record or employee record in the state of Connecticut may have to select a new geocode for the customer or employee's address.  

To help you facilitate this & identify any missing/deactivated geocodes, Avionte has DRMs (data requirement messages) that can alert you to a missing geocode.  We would strongly encourage that you review Admin Tools > Data Requirement Message to ensure the DRMs noted below are active for your branches. Below are resources that will provide additional detail regarding the DRMs.

DRMs Time Entry – Avionte Classic (zendesk.com)

• tbv_CheckForMissing WorkGeoCode
• tbv_CheckForMissing EmployeeAddress

DRMs Payroll – Avionte Classic (zendesk.com)

• pbv_CheckForMissingResident GeoCode
• pbv_CheckForMissingWork GeoCode

Connecticut Reassignment GEO Codes

5. Time Entry | Add Pay Period option to field chooser to Sheet View

Improvement: AvionteClassic has been updated to include the pay period as an option under field chooser to add to the Time Entry Sheet View.

Why? Prior to the improvement, a user could only see the pay period for the transaction by going to card view.  Having the pay period displayed on the sheet view allows a user to see if an employee has multiple pay periods within the same batch.  

How does this impact you?

In Time Entry a user is now able to select Pay Period from the field chooser and the Pay Period will be added to the sheet view.  

🚀 What's New

Release Date: 08/16/2024

1. Payroll | Update weighted overtime to include shift differential

Improvement: AvionteClassic has been improved to allow other pay codes to be included in calculating the regular rate of pay. 

Why? Prior to the improvement, the calculation of the regular rate of pay only included Reg, OT, DT and non-discretionary bonuses.  

How does this impact you?

Under Admin Tools | System | Transaction Types - a user can now select a pay code to be included in the regular rate of pay calculation.  A user is not able to edit this on Reg, OT or DT.  The checkbox is only available on pay types of Paycode.

KB Article: Time Entry Weighted Average Overtime FAQs

2. Time Entry | Add Mark-up as an option on the field chooser under Sheet View

Improvement: AvionteClassic has added Markup Name as a field chooser in Time Entry | Sheet View. 

Why? Prior to the improvement, a user was not able to add the Markup Name to the Time Entry Sheet View screen.  To ensure they had the correct market up, they would have to look at the assignment.  

How does this impact you?

Users are able to add the Markup Name column to the Time Entry to assist in catching errors before processing.

3. rapid! Instant Pay | Update the rapid! Instant Pay screen to display 2 new fields

Improvement: AvionteClassic has been improved to add 2 new fields in the rapid! Instant Pay Load Cash screen.  The 2 new fields are Check Date and Supplier.

Why? Prior to the improvement, the rapid! Instant Pay Load Cash screen did not provide a lot of information and was causing confusion for users.  The additional fields will help users build confidence when funding employee's pay cards.  

How does this impact you?

When navigating to Back Office | Payroll | Action Menu | rapid! Instant Pay, users will now see the additional fields available to them.  

4. Statement Letter | Emails not sent if customer balance below 0

Improvement: AvionteClassic has been improved to email customers statement letters even if they have a credit balance. 

Why? Prior to the improvement, if a customer's balance was less than 0, they were not receiving monthly automated statement letters.

How does this impact you?

Customers with credit balances will now receive statement letters emailed to them.

🚀 What's New

Release Date: 08/02/2024

1. Accounting Period | Add severe DRM to check for Positive Pay file

Improvement: AvionteClassic has added a new DRM that will notify a user if a positive pay file is not created when closing the Accounting Period. 

Why? Prior to the improvement, a user could close the accounting period without generating a positive pay file, which in turn ends up with banks rejecting live checks.  

How does this impact you?

A customer can now go to Admin Tools | System | Data Requirement Message, search for the positive pay DRM (apv_CheckForCheckRecordMissingPosiPayGeneratedDate) and activate it.  In order for this DRM to work correctly, the Bank on the employer must have the Generate Pos Pay file checked. When this field is checked and the DRM is active, a user will not be able to close the accounting period until all positive pay files are generated. 

KB Article: DRMs Accounting Period

2. 1099 | Suite | New Standard Time Entry DRM

Improvement: AvionteClassic has been updated with a new standard time entry DRM. This DRM is to notify users if there is a mismatch between the W2 checkbox on the employee and the transaction. 

Why? Prior to this improvement, a user would not have been notified if there was a discrepancy which could lead to incorrect payroll processing.

How does this impact you?

This DRM helps to prevent them from having to go back and furnish check corrections if the checkbox is incorrectly checked in one or more spots.

KB Article: DRMs Time Entry

3. New Hire | Required updates for IN New Hire filing

Improvement: AvionteClassic has updated the IN New Hiring filing to match the new required fields. 

Why? The State of Indiana changed the required information needed for new hire reporting. They now require 5 additional fields which are: Is Medical Insurance Available to an Employee?, Starting Pay Rate, Starting Pay/Salary Position, Job Title Position and SOC Code. 

New Required fields:

• Is Medical Insurance Available to Employee? Y/N Position 284
• Starting Pay Rate Position 561 H(hourly), A(annually), O (other)
• Starting Pay/Salary Position 562-571 No decimal, last two digits for cents. Right justify with leading zeros
• Job Title Position 572-631 Name or specific role within the organization
• SOC Code 632-637 Enter the first six digits of the SOC Code, no dashes

 

How does this impact you?

Four of the fields are values we already have in AvionteClassic.  For the Is Medical Insurance Available to Employee? A user will have to enter that value under: 

For an Indiana employee go to Employee | Extra

Select Indiana New Hire Medical Insurance Indicator

Enter a value Y or N

4. Classic | CopyToOrder when adding discounts to a customer

Improvement: Avionte Integrated clients have been improved to use the CopyToOrder function when adding discounts to a customer.

Why? Prior to the improvement this functionality did not work on integrated clients.  

How does this impact you?

When CopyToOrder is selected on a customer, the discount will automatically apply to all orders created after the discount was created.