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AviontéCLASSIC Back Office Release Notes - DECEMBER 2024

Updated

🚀 What's New

Release Date: 12/20/2024

1. Payroll | Vermont CCC on W-2

Improvement: New Vermont Child Care Contribution (CCC) Tax Reporting Requirements

  • Effective July 1, 2024, Vermont has introduced a new tax for the Child Care Contribution (CCC). Employers have the option to withhold this tax from employees' wages. If the CCC tax is withheld, the amount must be reported on the employee's Form W-2 in Box 14. For additional details, refer to the Vermont Department of Taxes guide (October 2024): Guide GB-1326.



How does this impact you?

  • Please ensure compliance with these reporting requirements for the 2024 tax year.

KB Article: Paid Family and Medical Leave (PFML) Setup and Configuration

2. Compliance | HSA Limits for 2025

Improvement: 2025 HSA Annual Contribution Limits Update

  • The IRS has announced increased limits for annual Health Savings Account (HSA) contributions for the 2025 tax year.

    • HSA Self: The annual contribution limit has increased to $4,300 (includes both employee and employer contributions).

    • HSA Family: The annual contribution limit has increased to $8,550 (includes both employee and employer contributions).

    • Catch-Up Contributions: Remain unchanged at $1,000 for individuals aged 55 and older.

How does this impact you?

KB Article: Benefit Plan Limits for 2024 and 2025

 

3. Payroll | Catch up contributions 2025

Improvement: Employee Deduction Eligibility Checkbox

Key Updates:

  1. New Checkbox for Eligibility Setting:
    • A new checkbox is now available in the Employee Deduction section to set eligibility for specific age ranges (60-63).
    • The checkbox includes a tooltip to explain its purpose and functionality.
  2. Affected Deduction Types:
    • '403B CU2 Over 50 Reg'
    • 'Roth 401k CU (taxable)'
    • 'Roth 403B CU (taxable)'
  3. Catch-Up Contribution Limits by Age:
    • Employees aged 60-63 can contribute up to $11,250 to their catch-up contributions.
    • Employees aged 50-59 can contribute up to $7,500 to their catch-up contributions.
    • Employees aged 64 and older can contribute up to $7,500 to their catch-up contributions.



How does this impact you?

  • This update ensures that employees’ catch-up contributions are accurately aligned with their age eligibility, providing greater compliance and flexibility for retirement planning.

KB Article: 401K Catch Up

 

4. Payroll | FSA limit updates for 2025

Improvement: Annual Update for Flexible Spending Account (FSA) Limits

We have completed the annual update for FSA limits in compliance with IRS guidelines. These updates will be effective for the 2025 plan year.


Updates:

  • Health Flexible Spending Accounts (Health FSAs)
    • The payroll deduction contribution limit for the 2025 plan year has increased to $3,300, reflecting a $100 increase from the previous limit.
  • Dependent Care Flexible Spending Accounts (Dependent Care FSAs)
    • The maximum contribution limit for the 2025 calendar year remains at $5,000 (or $2,500 if married and filing taxes separately). This contribution limit is not adjusted for inflation.

References

How does this impact you?

  • Please update any systems or documentation as needed to reflect these changes. For additional details, refer to the compliance reference linked above.

KB Article: Benefit Plan Limits for 2024 and 2025

 

5. Canada Taxes | Update BC Employer Health Tax Exemption

Improvement: Employer Health Tax Updates - British Columbia

  • Effective for the 2024 Employer Health Tax Return:
    • Employers in British Columbia with remuneration exceeding the exemption threshold in a calendar year are required to register for the employer health tax. The tax rates and exemptions for 2024 are as follows:
  • Exempt: Employers with B.C. remuneration of $1,000,000 or less.
  • Reduced Tax Rate: Employers with B.C. remuneration between $1,000,000.01 and $1,500,000 pay a reduced tax, calculated as:
    • 5.85% x (B.C. remuneration - $1,000,000)
  • Standard Tax Rate: Employers with B.C. remuneration greater than $1,500,000 pay the standard tax, calculated as:
    • 1.95% x total B.C. remuneration

Additional Details:

      • Employers include individuals, corporations, partnerships, trusts, or government entities.

      • Joint ventures are not classified as employers; instead, each venturer is treated as an individual employer for tax purposes.

For guidance on employer health tax returns for calendar years prior to 2024, visit the Employer Health Tax Overview for 2023 and earlier.

How does this impact you?

  • This update ensures compliance with the latest employer health tax regulations. For further information, contact the relevant tax authority.

KB Article: CDN Government Employer Mandated Health Plan Support by Province

 

6. Maine - Payroll Tax Calculation: Paid Family Medical Leave

Improvement: Paid Family Medical Leave Setup for Maine

  • Key Features:

    1. Configuration UI:

      • Users can access the Paid Family Medical Leave (PFML) configuration for Maine via: Admin Tools > Employer > Supplier > Locality/Country > State ME.



    2. Contribution Requirements:

      • Contributions begin on January 1, 2025.

      • Contribution rates for calendar years 2025-2027:

        • Employers with 15 or more employees:

          • Contribute 1% of wages.

          • May deduct up to half of the contribution (0.5%) from employees’ wages.

        • Employers with less than 15 employees:

          • Contribute 0.5% of wages.

          • May deduct the entire amount (0.5%) from employees’ wages.

Resources

How does this impact you?

  • This feature supports Maine employers in meeting their obligations for Paid Family Medical Leave, ensuring seamless integration with payroll systems and maintaining regulatory compliance.

KB Article: State Paid Family Medical Leave Acts

 

7. Delaware - Payroll Tax Calculation: Paid Family Medical Leave

Improvement: Paid Family Medical Leave Setup for Delaware

  • Key Features:

    1. Configuration UI:

      • Employers can access the Paid Family Medical Leave (PFML) setup for Delaware via: Admin Tools > Employer > Supplier > Locality/Country > State DE.


    2. Contribution Requirements

      • Contributions will begin on January 1, 2025.

      • Contribution Rates:

        • Total Contribution Rate: The combined rate (shared between employer and employee) is 0.8% of an employee’s wages.

        • Contribution Breakdown:

          • Employers with 25 or More Employees:

            • Employers and employees each contribute 0.4% of the employee’s wages.

            • This total of 0.8% covers all types of leave: family, medical, caregiver, and military exigency.

          • Employers with 10 to 24 Employees:

            • Only required to participate in the parental leave portion of the program.

            • The contribution rate is 0.32% of an employee’s wages, split between employer and employee (0.16% each).

Resources

  • For further details, please refer to Delaware’s Paid Family Medical Leave guidelines or contact support for assistance - Delaware Paid Leave

How does this impact you?

  • This feature supports Delaware employers in meeting their obligations for Paid Family Medical Leave, ensuring seamless integration with payroll systems and maintaining regulatory compliance.

KB Article: State Paid Family Medical Leave Acts

 

🚀 What's New

Release Date: 12/06/2024

1. Add Supplier to field chooser for Employee and Assignment

Improvement: Supplier Field Added to Employee and Assignment Tables

  • We have introduced an enhancement to allow AviontĂ© Classic users to add a "Supplier" column to both the Employee and Assignment tables. This new functionality provides a more comprehensive view by allowing users to see the associated supplier for both employees and their assignments.

Employee



Assignment



How does this impact you?

  • Users can now easily view the supplier associated with each employee and assignment, providing greater visibility and better data organization.

Note: The Supplier field is unchecked by default, giving users full control over whether to display it on the tables

 

2. Invoices | Search | Add Last Payment Date column

Improvement: Last Payment Date in Invoice Search

  • A new enhancement has been made to the Invoice Search functionality. The "Last Payment Date" field is now available as an option in the Field Chooser under Invoice > Search. By default, this field will not be displayed, but users can select it to include the Last Payment Date in the Invoice Search grid. This will allow users to view the last payment date for an invoice directly from the search results, eliminating the need to navigate to the Customer > Invoice section to see this information.



How does this impact you?

  • Improved Efficiency: Customers will now be able to view the Last Payment Date directly from the Invoice Search page, saving time and reducing the need to toggle between different sections of the system.

 

3. Talent / Employee Merge

Improvement: Employee Profile Merge Enhancements

  • This release includes enhancements to the Employee Profile Merge functionality across integrated and non-integrated solutions. These updates streamline the process of merging employee profiles while ensuring that data integrity is maintained, especially in relation to sensitive information such as Social Security Numbers (SSN) and ACA module data.

How does this impact you?

  • SSN Removal for Non-Master Profiles:

    • When merging employee profiles, the SSN field in the non-master (bad) profile will no longer contain a value after the merge, ensuring that only the selected master profile retains the SSN.
    • This applies when two or more profiles are selected for merging in both integrated and non-integrated solutions.

  • ACA Module Considerations:

    • For users leveraging the ACA module, after merging profiles, the SSN field in both BOLD and BO for the non-master profile will be cleared. Additionally, the ACA Mappings in the EmployeeMappings table will be removed to ensure no duplicate or conflicting data remains.

  • Behavior in Integrated Solutions:

    • For Two Employees: When merging two profiles in an integrated solution (where the ACA module is not in use), the SSN field for the non-master profile in BOLD and BO will be cleared.
    • For More Than Two Employees: When merging more than two profiles in an integrated solution (and ACA module is not used), the SSN field in BOLD and BO for all non-master profiles will be cleared.

  • Behavior in Non-Integrated Solutions:

    • In non-integrated solutions, when merging two or more profiles, the SSN field for the non-master profile(s) will be cleared in BOLD, ensuring clean and consistent data.

  • ACA Module with Integrated Solutions:

    • When merging two or more profiles in an integrated solution using the ACA module, both the SSN field in BOLD and BO for non-master profiles will be cleared, and the ACA Mappings in the EmployeeMappings table will be removed.

4. Accrual Enhancement | Add auditing to accrual plans at the system

Improvement: Audit Trail for Accrual Plan Edit

  • Changes made to accrual plans are now automatically tracked in the audit log report. This ensures that any edits or modifications to the accrual plans are logged, providing a clear record of all adjustments.

How does this impact you?

  • Increased Accountability: Customers will have a complete and transparent history of changes made to their accrual plans, improving oversight and control.

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